Leigh Performing Arts Booster Club Overview
"Discover the purpose and programs of Leigh Performing Arts Booster Club. Stay connected for fundraising events, performances, and more. Check out the board members and operating budget for insights into their activities."
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Presentation Transcript
PAPA MEMBERSHIP MEETING AUGUST 22, 2016
PAPA OVERVIEW Our Purpose Fundraising and logistical support for Leigh Performing Arts Department Oldest and largest booster club > 300 students and more than 12 performing groups Our Programs Theater Arts programs Technical Theater, Musical Theater, Showcases, Thespian Troupe Instrumental Music Concert Band, Symphonic Band, Wind Ensemble, Jazz Band Choir Marching Arts Marching Band, Winter Guard, Winter Percussion Our Support Program specific fundraisers (i.e. personal donations, company, matching, bake sales, See s Candy, Snap) General fundraisers (Rummage Sale, Crab Feed, Longhorn Stampede, Escrip/Amazon) Volunteer
STAY CONNECTED Keep up-to-date with what s happening with Leigh Performing Arts ~ Band, Theatre, Choir, Marching Arts, Performances and Fundraising ~ Bookmark the Leigh PAPA website leighpapa.org Fill out the New or Returning Student info form leighpapa.org/student-info/ Follow us on Twitter https://twitter.com/LeighPAPA1 Join the Facebook group www.facebook.com/lhspapa/ Volunteer at Performing Arts events and Fundraisers http://leighpapa.ivolunteer.com/
AGENDA PAPA Board Voting items Minutes VP Fundraising Operating Budget Goals and Objectives Rummage Sale Director s Reports Open Floor
PAPA BOARD VOTING MEMBERS EXTENDED MEMBERS HSC Liaison Ann Auld President Stacey Taylor Music Liaison Matt Yuen Crab Feed Event Lead Alexi Hoekstra Volunteer Coordinator Sowmya Ramakrishna VP, Operations Randi Adams Theater Arts Liaison Marina Murrey Crab Fee Auction Lead Sherri Ayers VP, Fundraising Lisa McIntyre* First Aid Coordinator Eve Bretzke Choir Liaison Amy Sells VP, Communications Julie Stone Rummage Sale Team Lead Susie Woodford Uniform Team Leads Marie Martin & Kristin Ellis At Large Leslie Sugai Treasurer Lisa Stenfort Food Team Lead Karey Spidell At Large Jeff Leap Stampede Team Lead Randi Adams Asst. Treasurer Joe Mayer Marching Band Coordinator Ron Blumstein At Large Susan Lovelady Secretary Sherry Sutterfield Escrip/Amazon Program Manager OPEN Winter Guard Coordinator Leslie Sugai At Large Ron Blumstein Winter Percussion Coordinators Brian Reynolds & Dave Stenfort Auditor Leslie Sugai *to be voted in
PAPA OPERATING BUDGET 2016-2017 BUDGET - $368,000 RESTRICTED INCOME UNRESTRICTED INCOME Raised through fundraising for all PAPA Raised for a specific activity Goes toward operations and program support (i.e., state competitions, festivals) Money In = Money Out Marching Band = $157,000 Theater Arts/Musical Theater = $40,000 Winter Percussion = $59,000 $16,000 less this year due to Safeway leaving Escrip Winter Guard = $34,000 Thespian Trip = $24,000
UNRESTRICTED INCOME $38,000 GENERAL OPERATIONS ($16K) PROGRAM SUPPORT (22K) Administrative Expenses = $4,500 Marching Band = $4,000 Board Contingency Fund = $500 Music Class CMEA = $1,000 Blossom Hill Festival = $3,000 Theater Arts Showcase = $1,000 Choir Uniforms = $5,000 Winter Percussion = $4,000 Performing Arts Dept. = $500 Winter Guard = $8,000 Scholarships = $2,000 Thespian Trip = $4,000 Trailers/Vehicles = $500
BUDGET 2015 - 2016 SURPLUS = $10,000 Applied towards areas needing extra support as per the request of the Directors Instrumental repairs/cleaning = $3,000 Theater Arts equipment upgrades = $3,000 Reserve (to be assessed in winter) = $4,000
PAPA GOALS AND OBJECTIVES Long-Term Objectives Continue to inspire and grow the strong body of PAPA members and volunteers Strengthen partnership with ACTS and drama parents Establish an on-going carry-over budget to enable investments to grow programs Principles Centrally share and store knowledge, guidelines, and tools, welcome new people Track actions, hold each other accountable, offer support Think performing arts , not just band Annual Goals Meet (or beat) 2015-2016 volunteer numbers Raise funds through Rummage Sale, Crab Feed, Stampede and find a fundraiser to replace loss from eScrip decline Keep PAPA website continually up to date and the community well informed of events Provide equitable exposure, financial, and volunteer support to all programs
RUMMAGE SALE SEPTEMBER 10TH, 7AM 1PM Item Drop Off: Friday, September 9th 4PM to 8PM Shop: Saturday, September 10th, 7AM 1PM Volunteers shop early!
DIRECTORS UPDATE Bryan Ringsted, Theater Arts Alex Christensen, Instrumental Music, Choir, Marching Arts
OPEN FLOOR Closing the Gap Mattress Fundraiser (all PAPA) Snap Fundraiser (MB/Winter Guard) Event Engagement Crab Feed February 4th Longhorn Stampede Date TBD
