Making Smart Venue Choices for Your Event
Discover tips for selecting the ideal venue for your event, whether on or off campus. Explore options for external venues, sports bookings, and bookable spaces on campus. Learn about booking procedures, considerations, and rules to ensure a successful event.
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Presentation Transcript
Picking the perfect venue: Room Bookings On/Off Campus
Picking the perfect venue: Room Bookings On/Off Campus Introduction External Venues Sports Bookings Bookable Spaces on Campus Annual Room Bookings Ad Hoc Room Bookings Space Usage/Strikes
External Venues Consider the needs of your event/activity; Capacity Price Catering Location Ensure you discuss T&C s such as; Deposit Minimum ticket sales/spends COVID Refunds
Bookable Sport Venues Move Imperial Ethos Badminton Court Climbing Wall Squash Court Swimming Pool Move Imperial Harlington Astroturf Pitch Training Pitch 3G Pitch Move Imperial T.astle@imperial.ac.uk
On Campus Bookable Spaces College Spaces Over 100 spaces bookable Lecture theatres Class rooms Wet labs Union Spaces Union Gym Activity Spaces/UDH Meeting Rooms Reynolds Music Room Union Concert Hall CSP Managed Union Spaces Music Recording Suite Photography Studio and Editing Suite Radio Studio Rooms and Catering Managed Spaces Queen's Lawn Great Hall roomsandcatering@imperial.ac.uk Union Bar Bookings beit.bars@imperial.ac.uk
Annual Room Bookings Weekly bookings for a whole term, or term break Work with outgoing committee to submit Limited to 7 requests per CSP Deadline of Sunday 8 August 23:59 BST Video
Ad-Hoc Room Bookings One off activities or events Able to specify two preferred rooms Submitted at least two weeks in advance Run Through
Room Usage/Strikes Use of Space Guidelines Main takeaways; Activity registration is needed Do not exceed capacity of space Return the space to it s neutral state after use Only use spaces during the approved booked time(s) Take a photograph of the room at the start, and end of each booking Vacate Union and College buildings by 11:00pm All College and Union rooms need to be booked through Student Opportunities and Development Three strikes will result in room booking privileges being removed
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