Marengo County Budget Preparation
"Learn about Meredith Hammond's journey from a secretary to County Administrator in Marengo County, along with the budget preparation process and timelines. Explore revenue and expenditure estimation for the upcoming fiscal year and gain insights into managing stress while dealing with daily activities and budget responsibilities."
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Presentation Transcript
Budget Prep 101 Meredith Hammond, Marengo County Administrator
May 1, 1996 I began my career as a secretary with the Marengo County Road Department.
August, 2007 I became County Administrator.
Notice the Difference? Colored Hair Weight Gain ***STRESS*** Dealing with normal day to day activities plus the budget!
BUDGET SCHEDULE Page 16 County Finance Manual By June 15 Memo to officials who collect money on behalf of the Commission. They have until July 31 to return to me. By June 15 Memo to all dept. heads giving them until July 15 to give me their expenditures for the year. Prepare detailed summary for Commission by August 31. Present tentative budget to the Commission in September meeting.
Memo To: All Department Heads From: Meredith Hammond, Administrator Date: 06-13-14 Re: Requests for Estimates of Revenue for 2014-2015 Budget We are now accepting estimations of revenues your department collects on behalf of the Marengo County Commission for the fiscal year beginning October 1, 2014 and ending September 30, 2015. These requests will be accepted until July 15, 2014.
MARENGO COUNTY COMMISSION PROPOSED BUDGET WORKSHEET REVENUE COMMISSION BUDGETED YTD CURRENT YEAR RECEIPTS $1,500,000.00 $1,468,307.49 $90,721.42 $90,721.42 $62,100.00 $62,100.00 $2,691.50 $6.00 $1.50 $260,000.00 $297,613.91 GENERAL FUND 41110 AD VALOREM 41118 REV COMM SALARY 41119 SUPERNUMERARY 41130 MAN HOMES AD VALOREM $4,500.00 41181 LAND REDEMPTION 45235 AD VALOREM - COMM. & COLLECTIONS 2014-2015 PROJECTED REVENUE _____________ _____________ _____________ _________________ _________________ _________________ ROAD & BRIDGE FUND 41110 AD VALOREM $740,000.00 $727,202.08 _________________
Memo To: All Department Heads From: Meredith Hammond, Administrator Date: 06-13-14 Re: Requests for Estimates of Expenditures for the 2014-2015 Year Budget The County Commission is now accepting estimations of funding requirements for the fiscal year beginning October 1, 2014 and ending September 30, 2015. These requests will be accepted until July 15, 2014. Please turn these requests into the County Commission office by this date in order to have your requests taken into consideration. Not submitting a budget request could have an adverse effect on the final budget for that department.
2013-2014 Budget YTD Expended No Increase 1-Step 2-Step Additional Request 111 Officials Salaries 91,543.34 76,286.10 91,543.34 94,289.64 97,035.96 113 Salaries - Clerks 59,142.20 52,782.37 59,142.20 60,819.20 62,540.92 121 Retirement 6,056.16 5,560.87 6,056.16 6,227.89 6,404.19 122 Health & Dental Insurance 20,443.00 19,540.50 23,072.76 23,072.76 23,072.76 123 Life Insurance 108.00 104.34 108.00 108.00 108.00 124 FICA 11,527.44 9,413.35 11,527.44 11,865.83 12,207.63 170 Training/Educational Services 3,000.00 2,250.00 3,000.00 3,000.00 3,000.00 171 M/S Dues 900.00 900.00 900.00 900.00 900.00 173 Management Cons. Services 2,000.00 2,000.00 9,266.84 9,266.84 9,266.84 211 Office Supplies 4,150.00 3,352.64 4,150.00 4,150.00 4,150.00 223 Leasing of Copy Machine 3,500.00 3,591.80 3,500.00 3,500.00 3,500.00 252 Postage 130.00 140.00 140.00 140.00 140.00 260 Out of County Travel 3,500.00 1,655.38 3,500.00 3,500.00 3,500.00 1,000.00 273 Surety Bonds 200.00 150.00 50.00 50.00 50.00 275 Liability Public Officials 1,204.46 1,204.46 1,324.91 1,324.91 1,324.91 540 Capital Outlay 0.00 0.00 1,500.00 1,500.00 1,500.00 Total 207,404.60 178,931.81 218,781.66 223,715.07 228,701.21
BUDGET HEARING: County Engineer Revenue Commissioner Sheriff Librarian Solid Waste Officer EMA Director Probate Judge Economic Development Director
The department heads come before the Commission and present their wants. Once the dept. heads leave, the Commission looks at each department in depth. Our budget hearing lasts several hours. Next, I prepare the budget with any additions or deletions and distribute to the Commission for approval at their September meeting.
Just remember creating the budget is the easy part. Making sure all departments stay within their budget is the real test!! HANG IN THERE!! Be like me and look forward to vacations!! Maui - February 2014
