Marion County Schools Personnel and Budget Overview

CURRENT STATE OF PERSONNEL: Marion County Schools employs 45 professional and 129 service personnel in excess of positions funded by the State based on student enrollment. $79,523,354 of the local budget is spent in personnel costs and benefits (excludes overtime, substitutes, and other miscellaneous personnel costs for each of these positions). $10,742,405 is optimal excessive cost for personnel supported by the local levy (which expires in June 2024). Statewide, only Marshall County exceeds the formula by more than Marion County (187 total employees over the formula). Over a 5-year period decrease in student enrollment (-167 FY 2020, -287 for FY 22, -207 for FY 23) 83% of the county s budget is dedicated to salaries and benefits 27 professional and 9 service positions were funded by ESSERF through 2024 for $2,061,107 per year of federal funds allocated for COVID-recovery.* Reductions of positions and transfers of staff can only be addressed during one period-of-time, March-May 1 annually. MARION COUNTY SCHOOLS

OTHER FACTORS IMPACTING THE BUDGET: Gasoline: A 50% increase in fuel prices for Marion County Schools is an estimated $300,000 increase annually. Gas prices have doubled since last school year. In a month s time, gas prices increased $1.00, which is a 30% increase. Pay Raise: On March 10, 2022, the pay raise for all state employees passed the Legislature and awaits the Governor s signature: $1,435 per service employee over the formula = Additional $185,115 (salary and benefits included) added to the budget $2,585 per professional employee over the formula = Additional $116,320 (salary and benefits included) added to the budget Property Tax Assessments: Marion County s assessments have increased approximately $200,000, but this is unpredictable from year- to-year. Many districts have reported losses this year. MARION COUNTY SCHOOLS

PERSONNEL COSTS DUE TO EMPLOYEES STATE AID PERSONNEL COSTS IN EXCESS OF THE STATE AID FORMULA MUST BE PAID BY COUNTY AND EXCESS LEVY FUNDS. MORE EXCESS LEVY FUNDS ATTRIBUTABLE TO SALARIES MEANS LESS FUNDS AVAILABLE FOR FACILITIES AND OTHER INSTRUCTIONAL NEEDS. MARION COUNTY SCHOOLS

PERSONNEL NOT COVERED BY STATE FORMULA FY 23 - PROFESSIONALS STATE AID FORMULA FUNDS PROFESSIONAL POSITIONS = 570 MCBOE EMPLOYED IN THESE POSITIONS = 615 EXCESS PROFESSIONALS EMPLOYED = 45 THESE 45 POSITIONS ARE ALL PAID WITH COUNTY/EXCESS LEVY FUNDS AT $2,847,787. MARION COUNTY SCHOOLS

PERSONNEL NOT COVERED BY STATE FORMULA FY 23 SERVICE PERSONNEL STATE AID FORMULA FUNDED SERVICE POSITIONS = 324 MCBOE EMPLOYED IN THESE POSITIONS = 453 EXCESS NUMBER EMPLOYED = 129 THESE POSITIONS ARE ALL PAID WITH COUNTY/EXCESS LEVY FUNDS AT $5,051,622. MARION COUNTY SCHOOLS

STUDENT ENROLLMENT TRENDS Enrollment 8,250 8,005 8,000 7,870 7,838 7,750 7,583 7,500 7,375 7,250 7,000 2019 2020 2021 2022 2023 MARION COUNTY SCHOOLS

IMPACT OF HOMESCHOOL & HOPE SCHOLARSHIP Homeschool 900 846 832 800 700 600 560 550 522 500 400 300 FY 18 FY 19 FY 20 FY 21 FY 22 Homeschool MCS has lost 495 students over the last 2 years; homeschool increased by 286 students. For the period of October 1 through March 15, 2022, we have lost 46 additional students this school year. Since March 1, we have received 11 HOPE Scholarship requests. MARION COUNTY SCHOOLS

ENROLLMENT BY SCHOOL 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL Barrackville 25 39 40 33 38 40 38 31 284 Rivesville 36 37 26 34 33 36 41 26 269 East Dale Elementary 54 60 57 79 250 East Park Elementary 72 59 42 63 236 Fairview Elementary 31 31 27 89 Jayenne Elementary 42 56 42 53 193 Monongah Elementary 46 42 40 58 186 Pleasant Valley Elementary 40 30 37 30 137 Watson Elementary 60 55 45 61 221 White Hall Elementary 45 33 31 44 153 Blackshere Elementary 58 48 55 66 227 Fairview Middle 32 33 29 37 39 170 Mannington Middle 61 58 56 68 243 Monongah Middle 49 56 58 49 212 West Fairmont Middle 149 149 149 157 604 East Fairmont Middle 174 175 182 190 721 East Fairmont High 190 191 149 150 680 Fairmont Senior 192 249 186 180 807 North Marion High 193 179 202 182 756 6438 MARION COUNTY SCHOOLS

IMPACT OF LOSS IN STUDENT ENROLLMENT MARION COUNTY SCHOOLS HAS LOST 495 STUDENTS IN TWO YEARS, RESULTING IN A LOSS OF $3.2 MILLION IN FUNDING DUE TO A DECLINE IN STUDENT ENROLLMENT. MARION COUNTY SCHOOLS

COST OF EXCEEDING STATE FORMULA PROFESSIONAL: SERVICE: 129 POSITIONS OVER STATE FORMULA AT $39,160/POSITION = $5,051,622 45 POSITIONS OVER STATE FORMULA AT $63,284/POSITION = $2,847,787 TOTAL Outside of Formula $ 7,899,409* *Does not include overtime, substitute costs, Fall and Spring stipend, and other miscellaneous personnel costs for each position. MARION COUNTY SCHOOLS

EMPLOYEES EXCEEDING STATE AID 160 138 140 129 123 121 122 120 105 100 78 Professional Service 80 55 60 51 36 34 32 40 20 0 FY 19 FY 20 FY 21 FY 22 FY 23 FY 23* * *If MCS had no ESSERF infusion in 2022, the 27 professionals and 9 service funded through ESSERF *If MCS had no ESSERF infusion in 2022, the 27 professionals and 9 service funded through ESSERF would be 78 professionals and 138 service over the State aid formula for 2021 would be 78 professionals and 138 service over the State aid formula for 2021- -22. This would make Marion County Schools #1 among all 55 counties for personnel over the state aid formula. Marion County Schools #1 among all 55 counties for personnel over the state aid formula. 22. This would make MARION COUNTY SCHOOLS

5-YEAR TREND DATA FOR PROFESSIONAL AND SERVICE OVER THE FORMULA Service Year Prof Total FY 19 32 105 137 FY 20 36 122 158 FY 21 34 121 155 FY 22 55 123 178 FY 23 51 129 180 *FY 23 78 138 216 MARION COUNTY SCHOOLS

MUTUALLY ESTABLISHED GOAL 4: DECREASE THE NUMBER OF PERSONNEL OVER THE STATE AID FORMULA BY AT LEAST 10% OVERALL THROUGH RECOMMENDATION TO THE BOARD OF EDUCATION FOR RESTRUCTURING AND REDUCTION OF POSITIONS AT THE COUNTY OFFICE AND SCHOOL LEVEL. MARION COUNTY SCHOOLS

RATIO CONSIDERATIONS BY STATE CODE (A) COUNTY BOARDS OF EDUCATION SHALL PROVIDE SUFFICIENT PERSONNEL, EQUIPMENT, AND FACILITIES AS WILL ENSURE THAT EACH FIRST THROUGH SIXTH GRADE CLASSROOM, OR CLASSROOMS HAVING TWO OR MORE GRADES THAT INCLUDE ONE OR MORE OF THE FIRST THROUGH SIXTH GRADES SHALL NOT HAVE MORE THAN 25 PUPILS FOR EACH TEACHER OF THE GRADE OR GRADES AND SHALL NOT HAVE MORE THAN 20 PUPILS FOR EACH KINDERGARTEN TEACHER PER SESSION, UNLESS THE STATE SUPERINTENDENT HAS EXCEPTED A SPECIFIC CLASSROOM UPON APPLICATION THEREFOR BY A COUNTY BOARD (1) PERMIT ON A STATEWIDE BASIS, IN GRADES FOUR THROUGH SIX, MORE THAN 25 PUPILS PER TEACHER IN A CLASSROOM FOR THE PURPOSES OF INSTRUCTION IN PHYSICAL EDUCATION; AND (2) PERMIT MORE THAN 20 PUPILS PER TEACHER IN A SPECIFIC KINDERGARTEN CLASSROOM AND 25 PUPILS PER TEACHER IN A SPECIFIC CLASSROOM IN GRADES FOUR THROUGH SIX DURING A SCHOOL YEAR IN THE EVENT OF EXTRAORDINARY CIRCUMSTANCES AS DETERMINED BY THE STATE SUPERINTENDENT AFTER APPLICATION BY A COUNTY BOARD OF EDUCATION. (D) THE STATE BOARD SHALL ESTABLISH GUIDELINES FOR THE EXCEPTIONS AUTHORIZED IN THIS SECTION, BUT IN NO EVENT SHALL THE SUPERINTENDENT EXCEPT CLASSROOMS HAVING MORE THAN THREE PUPILS ABOVE THE PUPIL-TEACHER RATIO AS SET FORTH IN THIS SECTION. MARION COUNTY SCHOOLS

GENERAL OVERVIEW: PROPOSED REDUCTIONS 2022-23 PROFESSIONAL POSITIONS SERVICE POSITIONS 45 POSITIONS OVER STATE FORMULA 129 POSITIONS OVER STATE FORMULA REDUCE BY 20 POSITIONS REDUCE BY 8 POSITIONS ESTIMATED NET SAVINGS: $1,417,448 ESTIMATED NET SAVINGS: $369,887 2 COUNTY OFFICE COORDINATORS 1 COUNTY OFFICE SECRETARY 1 COUNTY OFFICE SPECIAL ED. LIAISON 7 AIDES* 2 ASSISTANT PRINCIPALS 1 SECRETARY 4 HIGH SCHOOL TEACHERS 1 MIDDLE SCHOOL TEACHER 1 CUSTODIAN 7 ELEMENTARY TEACHERS 1 LPN 3 SPECIAL EDUCATION TEACHERS MARION COUNTY SCHOOLS

IMPORTANT PERSONNEL SEASON DATES, TIMELINES, AND PROTOCOLS Notifications of transfer in-person meetings by March 18, 2022 by Administrative Assistant Rockie DeLorenzo (written notice provided on or before April 1, 2022 per WV Code 18A-2-7(a)). Hearings for transfers scheduled on or before May 1, 2022 agenda (hearings conducted on or before May 1, 2022 to take effect at close of school year per WV Code 18A-2-7(a), (b); WV Code 18A-2-6; WV Code 18A-2-2(c)(1)(A)). April 4 and April 18 (April 19) hearing dates. Non-renewal of probationary contracts on April 18, 2022 agenda. Large postings for 2022-23 positions in late May- July by Personnel. Notification of Early Retirement received by noon on March 1, 2022 (acted upon March 7, 2022). Sterile review of enrollment, master schedules, State formula funding, WVEIS enrollment as of October 1, live enrollment (-46 students since October 1), meal-to-cook ratio report, etc. completed by February 1 by Personnel. Staffing conferences between principals, administrative assistants, and department heads by March 15 by Personnel. MARION COUNTY SCHOOLS