Mastering Business Presentation Development and Delivery

Business Communication Skills for Managers Module 8: Developing and Delivering Business Presentations

How do you develop and deliver a business presentation?

Visual Aids

Learning Outcomes: Visual Aids 8.1 Discuss the usefulness of visual aids and identify common presentation tools 8.1.1 presentations 8.1.2 Discuss key concepts to keep in mind as you create business Discuss available presentation tools to help engage your audience

Presentation Tools and Visual Aids

Presentation Tools and Visual Aids (Cont.) Common Presentation Tools: Presentation software Polling software Handouts Giveaways Pens/pencils/markers Flip Charts Dry Erase Boards

Using Microsoft PowerPoint

Learning Outcomes: Using Microsoft PowerPoint 8.2 Create a presentation using Microsoft PowerPoint 8.2.1 Create and save a new presentation 8.2.2 Add, delete, and move slides 8.2.3 Insert text boxes 8.2.4 Change theme on a presentation 8.2.5 Add images and clip art 8.2.6 Add videos 8.2.7 Arrange objects

New Presentations

Editing and Enhancing a PowerPoint Presentation How do you add slides? New Slide > Select layout > Enter How do you delete slides? Highlight slide > delete Organizing Slides: drag and drop Inserting Text Boxes Changing Theme

Visuals: Images, Videos, and Objects Adding Images Insert > Picture > Open Adding Videos Insert > Online Video > Open Arranging Objects

Practice Question Your meeting organizer sends you an email asking you to edit your presentation down to 15 minutes to accommodate a drop in visit from your President. To delete one or more slides: a)From the Review tab, click on a slide thumbnail and select Delete b)Click on a slide thumbnail and select Ctrl+D (PC) or Command+D (Mac) c)From the Home tab, click on a slide thumbnail and select Delete

Using Google Slides

Learning Outcomes: Using Google Slides 8.3 Create a presentation using Google Slides 8.3.1 Create and save a new presentation 8.3.2 Add, delete, and move slides 8.3.3 Insert text boxes 8.3.4 Change theme on a presentation 8.3.5 Add images and clip art 8.3.6 Add videos 8.3.7 Arrange objects

Creating and Organizing Presentations Creating New Presentations Click plus (+) sign in Blank Presentation box Title: [Untitled Presentation] box and type title Organizing New Presentations Select new slide Ctrl+M Insert > New Slide Slide > Duplicate slide Right click > New Slide

Images, Videos, and Arranging Objects Art and images add impact: Insert > Image Videos add visual interest and engagement: Insert > Video Arranging Objects: layering text, imagery, lines, shapes

Practice Question 2 You want to experiment with different color, layout, and font options, but the number of possible combinations is overwhelming. You decide to scroll through the theme options to see how they work with your material. To do that: a)select Theme and click on a thumbnail to apply b)select Format>Theme and select a theme c)select File>Open and select a theme

Making a Presentation for a Meeting

Learning Outcomes: Making a Presentation for a Meeting 8.4 Create a presentation intended for a business meeting 8.4.1 Identify key features of a good presentation 8.4.2 Identify the purpose, audience, and message of your presentation 8.4.3 Discuss common mistakes in presentations 8.4.4 Create a presentation intended for a business meeting

Parts of a Good Presentation Macro level: key elements are content, organization, and delivery Content: substance and style Organization: strong opening, logical and well-supported information, sense of flow, put thought into information design Delivery: body language, word choice, personality & professionalism, passion on subject

What is my presentation about? Purpose: objective, intended outcome Audience: who, why, factors such as age range, education level Message: build idea inside minds of audience, research topic

Discussion 1 In this video, what does Chris Anderson summarize as the four most important ideas to successfully sharing your ideas in a presentation? TED's secret to great public speaking | Chris Anderson There's no single formula for a great talk, but there is a secret ingredient that all the best ones have in common. TED Curator Chris Anderson shares this secret along with four ways to make it work for you. Do you have what it takes to share an idea worth spreading? TEDTalks is a daily video podcast of the best talks and performances from the TED Conference, where the world's leading thinkers and doers give the talk of their lives in 18 minutes (or less). Look for talks on Technology, Entertainment and Design -- plus science, business, global issues, the arts and much more. Find closed captions and translated subtitles in many languages at http://www.ted.com/translate Follow TED news on Twitter: http://www.twitter.com/tednews Like TED on Facebook: https://www.facebook.com/TED Subscribe to our channel: http://www.youtube.com/user/TEDtalksDirector

Activity Watch this video and make a list of the advice that David JP Phillips gives for how to avoid what he calls, death by PowerPoint. How to avoid death By PowerPoint | David JP Phillips | TEDxStockholmSalon With a seldom seen depth of knowledge and passion for his subject, David Phillips has become the leading Swedish figurehead in the art of making presentations. He is the founder and owner of Sweden's largest resource on the subject: Presentationsteknik.com. He is also author of the ground-breaking book "How To Avoid Death By PowerPoint" published in more than 30 countries. In the spirit of ideas worth spreading, TEDx is a program of local, self-organized events that bring people together to share a TED-like experience. At a TEDx event, TEDTalks video and live speakers combine to spark deep discussion and connection in a small group. These local, self-organized events are branded TEDx, where x = independently organized TED event. The TED Conference provides general guidance for the TEDx program, but individual TEDx events are self-organized.* (*Subject to certain rules and regulations) What else would you advise? Make a list of what to do as PowerPoint creator and what you should avoid.

Making a Presentation for a Meeting (continued) Hone in on your purpose, audience, and message The Beginning: describes baseline knowledge, adds tension and drama, establishes what is and what could be The Middle: describes contrasts between what is and what could be, establishes validity of logical conclusion The End: includes a call to action and provides a new bliss

Discussion 2 In addition to keeping your end (your desired outcome or audience action) in mind, you need to consider your audience s desired outcome. As Theodore Roosevelt noted: Nobody cares how much you know, until they know how much you care. And speaking of care, do your audience a favor and invest at least as much time in the design of your slides as the selection of your words. What are other ways that you can convey how much you care about your topic?

Quick Review Creating a good presentation involves research, analysis, reflection start with end in mind think of purpose, audience, and message Keep desired outcome in mind (audience and personal) Test drive presentation: ask colleagues, friends, family to listen Reject bad presentation memories