Materials Division Overview for Business Transformation Office

The Materials Division within VDOT plays a crucial role in overseeing material quality control, quantity concerns, acceptance processes, documentation requirements, and integration with AASHTOWARE Project. With key functional areas led by specialized personnel, such as the State Materials Engineer and experts in concrete, geotechnical engineering, pavement materials, and more, the Division ensures adherence to strict standards and practices. Various laboratories and sections further contribute to quality assurance and testing across different material types.

• Materials Division
• VDOT
• Quality Control
• AASHTOWARE Project
• Engineering

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1. Materials Overview for Business Transformation Office August 25, 2016 Charles A. Babish, W. R. Bailey and L. J. Lundy Materials Division

2. Specifications and Materials Requirements Outline of Presentation What is the Role of VDOT- Materials Division in Construction and Maintenance? How is Material Quality controlled? Why are Material Quantities of concern? What is the Acceptance/Verification Process? Why is Documentation important and what documentation is needed for material acceptance? How do various Materials practices fit into AASHTOWARE Project? Examples 2

3. VDOT Materials Division Staff Level 56 Positions Engineering Staff - 49 positions (16 Registered Professional Engineers, 1 Program Administrator, 8 Staff Engineers, 4 Scientists, 20 Engineering Technicians) Administration and Management 9 positions Annual Operating budget approximately $7 Million Annual Training budget approximately $110, 000 187 Positions statewide District Materials Engineers serve as State Materials Engineer representatives on technical matters in the field. 3

4. VDOT Materials Division Division of the Deputy Chief Engineer s Directorate Division s Primary Functional Areas State Materials Engineer Andy Babish, P.E. Concrete, Geotechnical Engineering Tommy Schinkel, P.E. (Acting) Business Pavement & Asphalt Materials Rob Crandol, P.E. (Procurement, Fiscal, Facilities) Veronica Hendricks Structures, Chemistry Quality Assurance Bill Bailey, P.E. 4

5. VDOT Central Office Laboratories CO Materials Laboratories Asphalt Mix Lab MITS/PLAID Physical Lab AASHTOWARE Chemistry Lab AASHTOWARE Soils Lab MITS/PLAID Quality Assurance QA Programs Notebooks Structures Inspections PDMS? Asphalt Binder AASHTOWARE Soils Lab AASHTOWARE Geotechnical Engineering Pavement Design 5

6. VDOT District Materials Sections District Materials Engineer Salem-Culpeper- Hampton Roads-Bristol Asphalt Laboratory MITS/PLAID Physical Laboratory AASHTOWARE Soils Lab AASHTOWARE Soils Lab MITS/PLAID Quality Assurance Field IA, VST Notebooks Geotechnical Engineering Pavement Design 6

7. What is Materials Divisions Role? Set policy and procedures for Materials Acceptance Determine sampling and testing frequencies Establish sampling and testing protocols 7

8. Virginia Asphalt Acceptance Program Binders & Emulsions AASHTO WARE POJECT 8

9. Asphalt Plant Independent Assurance and Verification Testing MITS/PLAID 9

10. Concrete Acceptance Testing for Strength & Permeability AASHTO WARE POJECT 10

11. Reinforcing Steel & Pre-stressed Wire Strand AASHTO WARE POJECT 11

12. Soils & Aggregates AASHTO WARE POJECT MITS/PLAID 12

13. Miscellaneous Materials AASHTO WARE POJECT Curing Compound for Concrete Burlap for Curing Concrete Bridge Decks & Pavements 13

14. Specifications and Materials Requirements Quality Level Set by Contract Documents Special Provisions Plans Copied Notes Specifications Road & Bridge Standards 14

15. Specifications and Materials Requirements Source of Supply (Materials)-Section 106 Road & Bridge specifications All materials must be approved New Sufficient tested Quantities to represent the material 15

16. Specifications and Materials Requirements Source of Materials C 25 form submittal List of all Suppliers and Materials 30 days but not less than 7 days before construction start Notify Department 2 weeks prior to delivery of materials from commercial source Contractor submits to Project Inspector , District Materials, etc. Starts with Bid Tabs Engineers Estimate of Materials and quantities 16

17. Bid Tab Description Item No. Spec. No.

18. Form C-25 Rev. 7-18-06 VIRGINIA DEPARTMENT OF TRANSPORTATION SOURCE OF MATERIALS PROJECT NUMBER PROJECT LOCATION PRIME CONTRACTOR with ADDRESS Joe Smith 4321 Expansion Drive Richmond, VA 231219 ITEM NO. SPEC. NO. 27505 303 SUBMITTED EN97-080-115, C502 (UPC 103495) CONTRACT ID. NO. Hanging Rock Trail 1.27 Mi. E Rte 795 DISTRICT Salem COUNTY Roanoke SUBCONTRACTOR with ADDRESS NAME and TELEPHONE NO. of CONTACT PERSON Joe Smith 804-555-9999 MANUFACTURER and/or SUPPLIER A.H. Harris COMPLETE ADDRESS 3535 Brandon Ave. Roanoke, VA. 24018 VDOT USE INSP/TEST BY: VDOT Supplier QA Approved List 44 Request Inspection from Central Office CT Number Required Approved List 45 VDOT Precast QA Program List 34 Approved List 12 ITEM DESCRIPTION Temporary Silt Fence 51321 700 Signal Poles and Mast Arms Atlantic Technical Sales 14555 Lee Road Chantilly VA 20151 7426 Alban Station Springfield VA 22150 Box Princeton WV 24740 260 Shanks Road Blountville TN 37617 64112 403 Steel Piles, 12 Skyline Steel 50204 700 4 X 4 Wood Post Pressure Treated Acme Wood Preserving PO 1717 00596 302 Precast EW-12 and Precast Items Permatile Concrete Approved 4100 13th St Canton OH 44708 Po Box 687 Keswick VA 22902 2725 Roanoke Ave Roanoke VA 24105 13320 505 Guardrail Terminal GR-2 Gregory Industries 10128 308 Aggregate Base Material 21B Luck Stone Corporation Culpeper Materials 01302 302 30 Concrete Pipe Hanson Products Pipe and VDOT Concrete Pipe Program List 26 CT Number Required Approved 225 11th St Roanoke VA 24013 40161 520 8 ,12 ,16 DI Water Main 12 sanitary Sewer Pipe Frame & Cover MH-1 Consolidated Pipe and Supply East Jordan Iron Works 09148 302 Approved List 61 65013 60404 404 Class A3, A4 Concrete Boxley Concrete 15580 Turnpike VA 24064 2101 Industrial Salem VA 24153 Lynchburg Roanoke Approved Mix Design Salem Materials Cylinders Approved Mix Design Salem Materials 10612 10636 315 Asphalt Concrete TY BM-25.OA, SM-9.5D L. H. Sawyer Paving Salem Drive Company 18

19. Specifications and Materials Requirements Acceptance Methods Testing Inspection Certification Quality Assurance Plans Approved Lists Pre-Qualified Lists CT Process 19

20. Specifications and Materials Requirements All Acceptance Methods involve Testing 20

21. Materials Manual of Instructions Sampling Procedures - Chapter II & VIII Test procedures - Chapter II, III, IV, V and VIII Report Forms Chapter VIII Acceptance/rejection - Documentation Chapter VII Materials Notebook TL 142 Excel Spreadsheet 21

22. Specifications and Materials Requirements Testing Major Items Plant MITS/PLAID Asphalt and Central Mix Aggregates Test Reports TL 50 and TL 52 TL 102 tons of material delivered to project Price Adjustments Field Placement - AASHTOWARE Project Asphalt, Concrete, Central Mix Aggregates Test Reports TL 56, 57, 58, 59, 60 TL- 13 and 26 22

23. Aggregate Base Material Ty. I No. 21B Item No. 10128 Spec. No. Section 308 309 of Road & Bridge Specification Materials Specification Section 208 Acceptance TL 102 form stamped VDOT QA Acceptance Program 23

24. Aggregate No. 57 Item No. Various Spec. No. Section 302 of Road & Bridge Specification Materials Specification Section 203 Acceptance TL 102 form stamped VDOT QA Modified Acceptance Program 24

25. Ready Mix Concrete District Approves Plant Mix Design Test Report Slump, Air and Strength tested at project 25

26. Hydraulic Cement Concrete Sidewalk 4 Item No. 13220 Spec. No. Section 504 of Road & Bridge Specification Materials Specification Section 217 Acceptance Tested on Project by Inspector/Materials for slump, air and strength 26

27. CG 12 Detectable Warning Surface Spec. No. Section 502 of Road & Bridge Specification and Special Provision Materials Specification Section 217 A3 Concrete Road & Bridge Standards 203.05 Truncated Dome Detail Acceptance Certification and submit a sample to be placed on Approved List 72 27

28. Hot Mix Asphalt Plant District Approves Plant Mix Design - Asphalt Content - Plant testing 28 Test Report Density tested at project

29. Specifications and Materials Requirements Inspections at Fabrication Facilities Steel Prestressed Inspection Reports Sent to Project 29

30. Light Pole Item No. 51321 Spec. No. Section 700 of Road & Bridge Specification Materials Specification Sections 226 or 229 Acceptance Shop inspected by VDOT or Consultant Inspection agency 30

31. Galvanized Steel or Aluminum Poles Item No. 51321 Spec. Section 407 of Road & Bridge Specification for Fabrication Procedures Welding AASHTO/AWS Bridge Welding Code D1.5 Galvanizing Specification Section - 233 Acceptance Shop inspected by VDOT or Consultant Inspection agency for VDOT 31

32. Spec. No. Section 700 of Road & Bridge Specification Manufacturer s name on all tags Date of Manufacture on all tags Unique ID number 32

33. Specifications and Materials Requirements Inspections at Manufacturing Facilities Sampling and Testing Test Report Batch Quantity Multiple projects 33

34. Specifications and Materials Requirements Inspections Visual Project site when material received Good Condition Small quantities No other way to verify (not common or recommended) 34

35. Specifications and Materials Requirements Certifications Special Testing Mill Analysis Steel Buy America Pavement Marking Materials Same as original sample tested and approved Harmful chemicals Lead Cement, Concrete, Admixtures Annual 35

36. Specifications and Materials Requirements Long Term Performance Tests Approved Lists Certifications We certified that the material is the same as the original sample MS 12345 that was tested and approved for List XX Batch test and/or field test 36

37. Performance Test Decks Approved List 17, 20, 73, 74, 75 Approved List 46 37 Approved List 13

38. 4 Type A Pavement Markings Item No. Various Spec. No. Section 704 of Road & Bridge Specification Materials Specification Section 246 Acceptance Approved List 20 Certification and C 85 Daily Work report 38

39. Specifications and Materials Requirements Quality Assurance Plans Approved lists Precast Concrete Items List 34 Metal, Concrete and Plastic Pipe List 25, 26 and 42 Asphalt Binder and Emulsions List 50 and 50.1 Castings Manhole frames and covers List 61 Monitored by VDOT Materials Periodic testing & Inspections 39

40. Precast Concrete QA Program Item No. Various - Drop inlets, risers, adjustment rings Spec. No. Section 302 of Road & Bridge Specification Materials Specification Section 232 Acceptance Approved List 34 and Certified Delivery ticket with statement in accordance with Virginia DOT Precast Concrete QA program 40

41. Concrete Pipe QA Program Item No. Various 12 24 30 48 Pipe Spec. No. Section 302 of Road & Bridge Specification Materials Specification Section 232 Acceptance Approved List 26 and Certified Delivery ticket with statement in accordance with Virginia DOT Concrete Pipe QA program 41

42. Grey Iron Castings QA Program Item No. 09056 Manhole Frame & Cover Spec. No. Section 302 of Road & Bridge Specification Materials Spec. No. Section 224 SPCN AASHTO M 306 Acceptance Approved List 61 Gray Iron Castings 42

43. Guardrail CERTIFICATE OF COMPLIANCE AND GUARANTEE Section 221 of R&B Specifications List 12 Periodic Testing & Inspection 43

44. Specifications and Materials Requirements Approved QA Suppliers List 44 Miscellaneous Materials Geotextiles Epoxies Curing Compounds Anchor Bolts ASTM 307 Monitored by VDOT Materials Periodic Testing & Inspections 44

45. Filter Fabric Item No. 27505 Spec. No. Section 303 of Road & Bridge Specification Materials Specification Section 246 Acceptance VDOT Miscellaneous QA Supplier List 44 Test Report GF 12345 45

46. Unapproved Sources Lowes Home Depot Southern States 46

47. Approved Sources List 44 Miscellaneous QA Suppliers 47

48. Specifications and Materials Requirements Approved Lists Materials Division Lists Aggregate Properties Materials from Long Term Testing Suppliers under QA plans Traffic Engineering Pre Approved Products List NCHRP 350 Lists (Crash Tested Items) Guardrail end treatments Median Barriers Truck Mounted Attenuators Barricades Visual inspection 48

49. Group 2 Channelizing Devices Item No. 24278 Spec. No. Section 512 of Road & Bridge Specification Materials Specification Section NCHRP 350 List Acceptance Visual and Certification to Inspector on job 49

50. Specifications and Materials Requirements CT Process Modified Acceptance Utilities Certification/Stamped Catalogue Cut Electrical Pre Approved Traffic Engineering List Certification/Stamped Catalogue Cut Special Items 50

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