Module Selection and Record Updates for 2022-23 Session
Explore the detailed timeline and key messages for the upcoming academic session, including module selection processes, student records management, and important deadlines. Stay informed about engagement activities, department approvals, and necessary steps to take after specific dates. Be prepared for reports, timetabling updates, and new student guidance. Experience a seamless transition from mid-July onwards with insights on module catalogue refresh and student lifecycle maintenance.
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Presentation Transcript
CDM and module selection for 2022-23: Mid-July to September The session will start at 12:03 Place questions in the chat (with your name). The presentation is being recorded Student Records, Student Lifecycle Kirsten Hamilton Ksenia Burns Fiona Carson Robert Ramos Alex Alteparmakian Mike Kelly (Timetabling) Victoria Winter (Change Manager)
Agenda Key Messages Module Engagement FINAL WEEK & steps to take after 13 May 16 May to mid-July what s happening (summary) Reports Available for Module Approval/Removal Timetabling / CMIS - Update Mid-July onwards what's happening (summary) New Student Module Selection Guidance Q & A
Key Messages MODULE ENGAGEMENT MODULE SELECTION FOR DEPARTMENTS FINAL WEEK Department Amend is Open Engagement information has been uploaded on to MS Teams. Including students contact details Department Approval opens 16 May 2022 Deadline 13 May, 23.59 DIET MAINTENANCE First Year Student Diet Maintenance Deadline 31 May 2022 MODULE CATALOGUE MODULE SELECTION Module Catalogue Refresh (after post-exam board assessment changes) Continuing students can change optional and elective modules again End of July 2022 From mid-July 2022
16 May to mid-July Whats Happening Reports for approving/ removing module selections 16 May: Departmental Approval and Amend Opens 31 May: New Student Diet Maintenance Deadline Mid-July: Continuing student reslection Module Catalogue Refresh will take place after the post-exam board assessment changes in End of July.
Reports for Module Selection Approval Reports for Module Selection Approval
Summary by Module Report Track data from current and previous years selections Confirmed registrations Spaces left on a Module Checking forecasted class size against expected class size for 22/23 NEW
Summary by Student Selection Report Overview of approvals by student Date selection submitted and days lapsed since submission Rejections Credit Count / Credits at FHEQ levels
Detailed by Student Selection Report count of total confirmed registrations & submission date Pending registrations & spaces remaining change of request for a module / re- selection of alternative modules estimated class size and forecast class size
CMIS Student Data from 16th May CMIS reopened to Departmental timetablers on 06 May (today, by 12:00) Autorooming has been completed for 2022/23 (for events of 5+ weeks). Departmental timetablers need to check their centrally bookable (CB) room allocations Departments will need to work with the Timetabling Team to address events with unsuitable rooms, or to amend events where no room has been allocated From 16 May, departments will need to look at student module selection data for 2022/23 and advise the Timetabling Team if adjustments are needed to module event sizes and room allocations. Departments can log queries on their MS Teams Faculty TT Support page (via the Query Log) Further support, information and tools can be found via: Your relevant MS Teams Faculty Support page Timetabling Support Pages - https://www.ucl.ac.uk/estates/our-services/timetabling-support-service Timetablers Toolbox - https://www.ucl.ac.uk/estates/our-services/timetabling-support-service/timetablers-toolbox
Mid-July Onwards 3. Students who did not select, will be asked to select 5. Staff Approvals/Amend Open until October 1. Students emailed to check selection outcomes on Portico 6. New Student module Selection opens early September 4. Programme Changes and Students returning from Interruption 2. Students request changes to selections
DRAFT TIMELINE FOR START OF SESSION 28 Oct: Deadline for Departments to approve selections for the year ahead but Approvals and Amend remains open to enable T2/3 changes First week Sep: New student module selection will open beginning of September 31 May: New Student Diet Maintenance Deadline 2022/23 2022 2022/23 2021/22 2022/23 New Academic Year End of Aug: New Students enrolment and re- enrolment begins end of August 14 Oct: Module selection closes for all students
Supporting You Guidance in Module Selection Support Section Get in Touch via the Student Records and SLT Enquiry Log Timetabling/CMIS Queries
Reminder key considerations from 16th May The needs of students on interdisciplinary programmes and liaising with home departments when allocating places Hold back spaces for affiliate students (Term 1 and Term 2) Consider the students that will begin programmes in September and hold back spaces as needed, in particular students with compulsory modules Ensure clarity on any departmental policies for the allocation of places and how this will be communicated to students
Q & A Session Q&A
