Monthly Technical Assistance Finance - Special Education Grants Overview
Gain insights into September 2023's technical assistance session focusing on finance matters for special education grants, covering topics such as IDEA compliance, flowthrough grants, fiscal requirements, and more. Explore agenda details, NexSys system updates, expenditure reporting, and upcoming timelines for various grants under the Office of Special Education.
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Presentation Transcript
Monthly Technical Assistance (Finance) September 2023 Office of Special Education
Agenda Office of Special Education Individuals with Disabilities Education Act (IDEA) Grants o NexSys System o Current Flowthrough Grants o Flowthrough Application Reviews o Special Education Teacher Tuition Reimbursement IDEA Fiscal Compliance Requirements o Maintenance of Effort (MOE) and Excess Cost o Proportionate Share Special Education State Aid o SE-4096 Special Education Cost Report o SE-4094 Transportation Cost Report o 53a Cost Reporting o Section 24 Program Finance Staff MDE Office of Special Education 2
Office of Special Education IDEA Grants MDE Office of Special Education 3
NexSys System Flowthrough Application 2023-24 oApplication Testing Delayed Availability Due date was extended Current on-going issues oFinal Expenditure Report (FER) oGrant Auditor Report Future Improvements MDE Office of Special Education 4
Flowthrough 2021-22 Special Education: Flowthrough 220450 ARP Special Education: Flowthrough 221280 oExpenditure period: 7/1/2021 9/30/2023 No extension for expenditures oFinal Expenditure Report (FER) due: 11/29/2023 MDE Office of Special Education 5
Flowthrough 2022-23 & 2023-24 Special Education: Flowthrough 230450 oExpenditure period: 7/1/2022 9/30/2024 oAmendments currently in progress oFER due: 11/29/2024 Special Education: Flowthrough 240450 oExpenditure period: 7/1/2023 9/30/2025 oApplications currently under review oFER due: 11/29/2025 MDE Office of Special Education 6
Flowthrough Application Review Standard Application Review Proportionate Share Coordinated Early Intervening Services (CEIS) Cyber Schools New/Significantly Expanding Charter Schools Enhanced Application Reviews Grant Funds Available (GFA) oBudget approved at 50% or above = 50% GFA oBudget 100% approved = 100% GFA MDE Office of Special Education 7
Special Education Teacher Tuition Reimbursement MDE OSE Special Education Teacher Tuition Reimbursement Grant webpage Office of Special Education Extending Grant Application available on Website MDE Office of Special Education 8
IDEA Fiscal Compliance Requirements MDE Office of Special Education 9
Maintenance of Effort and Excess Cost 2021-22 MOE Compliance Testing 2023-24 MOE Eligibility Testing Excess Cost MDE Office of Special Education 10
Proportionate Share Revised Equitable Services At a Glance Document Requirement Calculation Template Recode Process MDE OSE Proportionate Share webpage MDE Office of Special Education 11
Special Education State Aid MDE Office of Special Education 12
SE-4096 Special Education Expenditures Michigan Legislature - Section 388.1618(6) Cost Report Submitted in Financial Information Database (FID) Due date: September 29, 2023 Allowable cost document link oAppendix E: Prior Approval Request Form MDE Office of Special Education 13
SE-4094 Transportation Expenditures Michigan Legislature - Section 388.1618(7) Cost Report Submitted in Financial Information Database (FID) Due date: October 7, 2023 Specialized Transportation allowable cost document oExpenditures must have supported documentation readily available for review if required. MDE Office of Special Education 14
Sections 53a Cost Reporting MDE OSE Section 53a webpage o Students that qualify as 53a Verified by MDE OSE oTransportation Expenditures Reported SE-4094 Transportation Costs SE-4094 Instructions oPupil Cost Expenditures Reported SE-4096 Special Education Costs SE-4096 Instructions MDE Office of Special Education 15
Section 52 Funding 100% special education pupil membership foundation funding 28.6138% reimbursement of added costs of special education (reported on the SE-4096 special education actual cost report) 70.4165% reimbursement of costs associated with special education transportation (reported on the SE-4094 special education transportation report) MDE Office of Special Education 16
Section 24 2022-23 Section 24 Cost Report (SE-4824) oDue to ISD: September 29, 2023 oDue to MDE OSE: October 13, 2023 o*NEW for 2022-23* ISD Certification on Cost Report Required Supporting Documentation, if applicable LEAPFILE Submission Option MDE Office of Special Education 17
Program Finance Contacts MDE Office of Special Education 18
Program Finance Staff Specialist Nicole Licht lichtn@michigan.gov (517) 896-2803 Sean McLaughlin mclaughlins@michigan.gov (517) 241-7123 MDE Office of Special Education 19
Financial Analysts Assigned Contacts by Region Program Finance Region Map Region 2 & Wayne oShelby Zenk, zenks@michigan.gov Region 3 & 4 oWill Ely, elyw@michigan.gov Region 1a & 1b oTonya Gray, GrayT4@michigan.gov oAlejandro Trevino, TrevinoA3@michigan.gov MDE Office of Special Education 20
Contact Information John Andrejack, MDE-OSE Financial Manager andrejackj@michigan.gov (517) 242-8192 Cindy Keller, MDE-OSE Program Finance, Financial Manager kellerc2@michigan.gov (517) 290-0919 MDE Office of Special Education 21
Questions MDE Office of Special Education 22
