NAMMCO Annual Meeting 2021 Financial Updates

Finance and Administration Committee agenda item 3.3 Amalie Jessen (GL) Chair NAMMCO Annual Meeting 28 22 25 March 2021 22 25 March 2021 NAMMCO Annual Meeting 28

FAC Report to Council Item 3.1 Focus work 2019-2020 Discussion on the Secretariat s workload and priorities and involvement in outreach projects Revision and update of Staff Rules Following the development of the internship program Defining guidelines for handling requests of support from external projects Following expenditures and defining draft budgets Examining financial implication of Committees proposal Following the financial and administrative implications of the pandemic NAMMCO Annual Meeting 28 22 25 March 2021

FAC recommendations to Council Item 3.1 To be conscious of the implications of its proposed priorities; the focus should be on core issues for the organisation. Administrative issues: that the Council Task the FAC to continue: o discussing Secretariat staffing and priorities o progressing with the revision and update of the Staff Rules Allow for the possibility for overlapping internship periods. Adopt the proposed principles and process for engaging with external research projects. Observation activities that the Council Approve the cancellation of observation activities in 2021. Approve the increase in observer remuneration from the 2022 season, as proposed by the CIO. Observation activities that the Council Task the FAC to determine the level of allocation for Observation Activities that is reasonable, taking into account the activities in other committees. NAMMCO Annual Meeting 28 22 25 March 2021

FAC recommendation to Council Item 3.1 Financial issues: that the Council Approve the 2020 audited accounts. Approve the 2021 final budget. Task the FAC to discuss salary increments for the General and Deputy Secretaries, in association with the revision of the Staff Rules. Finalise the development of consolidated financial rules. Adopt the rule that the Secretariat staff should not receive payment for lectures, or presentations related to their work at NAMMCO. Financing of the Super Tag project: that the Council Consider the revised project description provided by the Scientific Committee and task the FAC to hold a dedicated meeting on the project to discuss financing. NAMMCO Annual Meeting 28 22 25 March 2021

Audited Accounts 2020 item 3.2 INCOME AND EXPENDITURE - BUDGET and ACCOUNT (1 January - 31 December - in Norwegian kroner - NOK) Compared to the NAMMCO 27 adopted budget: The operating balance is improved from an estimated deficit of NOK 11,798 to a surplus of NOK 900 BUDGET ACCOUNTS INCOME Contributions TOTAL INCOME 4,739,974 4,739,974 4,739,922 4,739,922 EXPENDITURE Staff related costs Internship Travel and subsistence Meetings Rent of premises Office supply Communication & outreach Accounts & auditing Observation Scheme Committee on Hunting Methods Committee on Inspection and Observation WG BYCELS Capacity building Other expenses Scientific Committee Previous years transfer TOTAL EXPENDITURE Operating result Financial revenue (interest) Financial costs RESULT to/from General Reserve The General Reserve (as of 31.12.2020) is NOK 1,182,214, of which NOK 600,000 are held in reserve 2,951,770 150,000 210,000 120,000 260,000 80,000 150,000 190,000 150,000 100,000 3,699,887 112,026 28,454 31,503 277,751 127,099 59,432 199,127 115,920 Staff related costs increased with approx. NOK 800,000 due to costs associated with the transfer of pension schemes that was budgeted for in 2019 The extra cost compensated by savings due to COVID- 19 travel restrictions and shift to online meetings, as well as the postponement of activities to 2021 or later. - - - - - - 20,000 70,000 295,000 7,349 99,989 Audited by PricewaterhouseCoopers AS, 17 February 2021 in accordance with laws, regulations and auditing standards and practices generally accepted in Norway , including International Standards on Auditing (ISAs). - 15,226 4,743,311 - 3,389 8,549 - 4,260 4,751,770 - 6,798 Recommendation to Council: Approve the accounts 2020 - 5,000 - 11,798 900 NAMMCO Annual Meeting 28 22 25 March 2021 General Reserve 31.12.2020 1,182,214

Draft Budget 2021 item 3.3 The budget 2021 has been updated to take into account the expected actual expenditures New allocations have been made for the Instruction Video Project part 1, NOK 150,000 (Handling of whaling cannon) NASS 2024 planning NOK 100,000 FAC recommends that the Council adopt the budget 2021 in its present form Committees are advised to always consider the necessity of physical meetings, both from a financial and an environmental perspective. NAMMCO Annual Meeting 28 22 25 March 2021

Budget 2021 (adopted by FAC Oct 2020) Income Budget 2021 revised Income // Contributions Expenditure Staff related costs Internship Staff travel and subsistence Meetings Office rent Office supply Communication and outreach Accounts and auditing Observation Scheme Committee for Hunting Methods Committee for Inspection and Observation Working Group on BYCELS Scientific Committee Capacity building Other expenses NASS Previous years "avstemming" Total expenditure OPERATING RESULT Financial revenue Financial costs RESULT to/from Reserve Total Reserve Transfer to/from general reserve New Total Reserve 31.12 4,834,773 4,834,773 3,067,509 150,000 251,000 263,000 257,250 120,000 150,000 200,000 300,000 2,946,885 150,000 211,000 85,000 257,250 120,000 100,000 200,000 The budget 2021 has been updated to take into account the expected actual expenditures The budget includes a one-step salary increment for all employees pending decision pertaining to GS and DS. - 150,000 - - - - 358,000 20,000 70,000 171,500 20,000 20,000 100,000 Red budget allocations represent budget allocations approved by Council in principle. 5,206,759 -371,986 4,531,635 303,138 -5,000 -376,986 1,182,212 -376,986 805,226 -5,000 298,138 1,182,212 298,138 1,480,350 Restricted Reserve General Reserve 600,000 880,350 NAMMCO Annual Meeting 28 22 25 March 2021

Draft Budget 2022 & forecast Budget 2023 item 3.3 cont. FAC recommends that the Council approve the draft budget 2022 and the forecast budget 2023 in their present forms. This includes: The increase in observer remuneration in the 2022 and 2023 budgets. The NASS expenditures that have been added to the 2022 and 2023 budgets. An allocation of NOK 431,000 for observation activities in 2022. An allocation of NOK 120,000 for the Food Conference in 2022. An allocation of NOK 150,000 towards the administration of the Super Tag Project in 2022 and NOK 175,000 in 2023. Committees are also advised to always consider the necessity of physical meetings, both from a financial and an environmental perspective. NAMMCO Annual Meeting 28 22 25 March 2021

INCOME AND EXPENDITURE (1 January - 31 December - in Norwegian kroner - NOK) Draft Budget INCOME Total income // Contributions 2022 Forecast Budget 2023 4,931,469 5,030,098 For both the 2022 and 2023 budgets: Contributions increase by 2% Salaries are adjusted with a 5% increase Assume that physical meetings can take place Expenditure Staff related costs Internship Staff travel and subsistence Meetings Office rent Office supply Communication and outreach, incl. Food Conf. Accounts and auditing Observation Scheme Committee for Hunting Methods Committee for Inspection and Observation Working Group on BYCELS Scientific Committee Capacity building Other expenses Super tag project NASS Total expenditure OPERATING RESULT Financial revenue Financial costs RESULT to/from Reserve 3,067,509 167,400 350,000 215,000 292,000 136,000 150,000 210,000 431,000 3,235,884 167,400 250,000 205,000 307,000 143,000 100,000 220,500 200,000 Draft budget 2022: Staff travel and meetings are detailed in the FAC/2021-01/03 calendar of meetings Based on recommendations to Council from the committees - - - - - - 324,000 20,000 35,000 150,000 150,000 5,697,909 -766,440 5,000 200,000 20,000 35,000 175,000 50,000 5,308,784 -278,686 5,000 Forecast budget 2023: Based on recommendations to Council from the committees, lump sum allocations in line with previous years or a 5% increase -761,440 -273,686 Total Reserve Transfer to/from general reserve New Total Reserve 31.12 Restricted reserve General reserve 1,480,350 -761,440 718,910 600,000 118,910 718,910 -273,686 445,224 600,000 -154,776 NAMMCO Annual Meeting 28 22 25 March 2021