NASA GSFC Procurement Operations All-Hands Meeting Highlights
Highlights from the February 2017 NASA Goddard Space Flight Center Procurement Operations Division (POD) All-Hands Meeting include a review of challenges faced in CY16 and current operations, recognition of employee achievements, and positive feedback from NASA HQ and industry partners.
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NASA/Goddard Space Flight Centers (GSFC) Procurement Operations Division (POD) All Hands Meeting February 2017
Agenda 2 2016 Year in Review Division Priorities for 2017 Code 210 Annual Procurement Awards Presentation
CY16 (and current) Challenges 3 High volume of work, continuing to lead the Agency in number of actions processed Large number of Source Evaluation Boards (SEB s), with significant impact to resources Increased contract administration responsibilities, including cost voucher approvals High demands from requirements personnel for flexible contracting mechanisms, faster turnaround times Retirements/loss of key expertise New hiring constraints preventing external hires and internal competitive promotions Uncertainties regarding changes from the BSA implementation plans Planning and execution of transfer of Simplified Acquisition function to NSSC and P-Card management transition to NSSC (currently underway)
Highlights: Our People 4 Feedback from NASA HQ, Center Management, requirements organizations, and industry continues to be positive Code 210 employees recognized for expertise and overall quality of service in all areas: operations, policy, systems, industry assistance Recent kudos from directorates for Code 210 s responsiveness and flexibility in meeting mission needs Procurement represented in numerous Center and Agency-level committees and activities Small Business program recognized as a leader for the Agency Code 210 continues to have a seat at the table at Code 100 staff meetings, MSR s, executive retreats, etc. Thank you for your professionalism and dedication to quality!
Highlights: Our People 5 Several of our employees were recognized this year through external awards: Goddard Honor Awards: Stephanie Bailey, Professional Administrative Excellence Russellyn Hart, Professional Administrative Excellence NASA Honor Awards: Keva Crossen, Exceptional Achievement Steve Kramer, Exceptional Service Julie Rivera-Perez, Early Career Achievement Camille Thurston, Outstanding Leadership Nipa Shah, Outstanding Leadership Karen Smith, EEO Medal Code 210.I/Greenbelt Procurement Team for Explore@NASA Goddard Day Community Event Group Achievement
Highlights: Our People 6 Code 200 Awards: Supervisor of the Year: Camille Thurston Leadership Quality Ayana Briscoe Sandy Grello Randy Belew Lisa Mullen Steve Kramer Sandy Marshall Makara Nevils Gold Star: Janet Osterman Kristal Kerr Tiffanie Ferrell Teamwork/Partnership: Landsat 9/OLI Procurement Team Nipa Shah Ayana Briscoe Michael Nguyen Eric Newman
Highlights: Our People 7 Simplified Acquisition Team Award Dorothy Baskin Odessia Becks Mary Brown Keva Crossen Kathleen Fernandez Nadine Graham Kristal Kerr Felecia London Jolyn Nace Gilser Nash Sue Rambo Monica Reese Agnes Smith Torey Stevenson Katheryn Thomas Shawn Watts Elaine Woody
Highlights: Our People 8 Seventeen new employees have joined our Division over the past year (since March 2016): Seliste Acres (210.P) Saba Ashrafi (Pathways intern) (210.P) Colin Bornmann (210.Y) Rickicia Cheatham (Pathways intern) (210.I) Chyrette Copeland (Pathways intern) (210.Y) Kari Desmarais (210.H) Shana Faris (210.S) Alyssa Frazier (Pathways intern) (210.M) Malika Graham (210.P)
Highlights: Our People 9 Seventeen new employees have joined our Division over the past year (since March 2016) (continued): Chris Hower (210.I WFF) Megan Kesler (210.Y) Chase Lucas (210.I) China McNeal (Pathways Intern) (210.H) Melissa Munroe (Pathways Intern) (210.S) Linda Ossei-Boateng (210.I) William Ryan Simmons (210.H) Andrea Thomas (210.H) Guilietta Dahl (210.M) Jessica Allman (210.P)
Highlights: Our People 10 Training/Education/Career Development Thirteen (13) FAC-C certifications issued: 1 at Level I; 7 at Level II; 5 at Level III One (1) employee completed their Bachelor s degree 11 employees are currently enrolled in classes through Center education programs such as AIMS (Undergrad and Graduate studies) 18 employees participated in Leadership training (LDEM A, LDEM B, MVP-200, MLLP and Road to Mission Success) 8 employees participated in Center-level diversity discussions groups and training: 2 Managers in Power and Privilege Race series, 3 Managers in the Power and Privilege Generation Series and 3 employees in Diversity Dialogue Project Career Progression 21 Contracting Officer warrants were issued (combination of new and upgraded warrants)
Highlights: Our People 11 9 employees serve on Code 200 D&I Committee: Dawn Fountain Code 200 Directorate Alternate D&I Rep Monica Allen Women s Advisory Committee, DDP Facilitator David Boon Secretary, Veterans Advisory Committee LaShawn Feimster DDP Facilitator Georgeana Green New and Developing Professionals Advisory Committee Cheryl Johnson African American Advisory Committee Jennifer O Connell DDP Facilitator Forestine Robinson Women s Advisory Committee, DDP Facilitator, GSFC Mentor Karen Smith Co-Chair, LGBT Advisory Committee
Highlights: Workplace Climate Initiatives 12 Second Climate Advisory Team (CAT II) established Focus is on implementation of CAT I recommendations Key focus areas include: Accountability/Knowledge of the workforce Training Communications CAT II to explore establishment of formal mentoring program for Code 210 Code 210 Shadowing Program initiated 27 shadowing requests submitted by 16 employees to date, for events such as PEB meeting, Source Selection Briefings, MSR s, policy telecons, Pre-PSM s Developed Code 210 Code of Conduct to promote inclusive meetings Employee Suggestion Box continuing to collect beneficial ideas Received an additional 18 inputs over the past year Meet the Management Team series conducted with Procurement Officer and Associate Chiefs Continuing to improve our successful Code 210 recognition initiatives: Annual Procurement Awards, and Thank You Program
Highlights: Workplace Climate Initiatives 13 Climate Advisory Team Membership Wanda Moore, Code 210.S Michelle McIntyre, Code 210.I JaeSun Riley, Code 210.I (Wallops) C Jen Johnson, Code 210.H Jennifer Perez, Code 210 (IAO) Jonathon Wingerberg, Code 210 (JPSS) Keisha Willingham, Code 210.P Ayana Briscoe, Code 210.Y Meredith Hart, Code 210.M Ian Sherry, Code 210.Y/Pathways Antwan Reid, Procurement Manager Jo Howard, Senior Staff Jennifer O Connell, Procurement Manager Carlos McKenzie, Associate Division Chief
Highlights: Our Processes 14 125 Templates/Exhibits have been developed, posted and continue to be maintained on Code 210 Website to date. Most recent additions include; Ratification template, and Notice to Interested Parties template. (Ratification template added as a result of Employee Suggestion). Templates are routinely updated to incorporate regulatory and process changes, as well as improvements suggested by Code 210 personnel Change Log added to each template, with description of change for each update, to allow better tracking Clause Finder continues to be updated and improved with new features In-House Procurement Training on Fiscal Law and Appropriations developed and conducted Participated in external Customer Training on procurement related topics to the OCFO, Flight Projects Directorate Code 400. Updated GSFC Circulars on GWACs/MACs, PSMs/Written Acquisition Plans, and Review and Approval Matrix Successfully supported 3 NQA/ISO audits for MOMA, SOC, and GPM/ESMO
Procurement Obligations FY 2006 FY 2016 15 $5.0 4.21 4.20 3.98 3.98 $4.0 3.67 3.51 3.37 3.36 3.32 3.29 3.23 $3.0 Dollars (B) $2.0 $1.0 $0.0 2006 2007 2008* 2009* 2010* 2011* 2012* 2013* 2014* 2015* 2016* * GSFC/HQ documents minus bank cards and outside buying (PGrps beginning with G* and H*, not GSFC/HQ Plant/Money obligated by NSSC, etc) Source: BOBJ Report PRRPT7 FY
FY16 Total Actions Completed for GSFC & HQ By Contract Type 3500 3000 2500 2000 1500 1000 500 0 Contracts Grants/Co-Op Ag IAAs All Others NEW AWARDS MODS NEW AWARDS MODS TOTAL CONTRACTS 76 2928 3004 GRANTS/Co-Op Agreements 0 49 49 IAAs 163 613 776 All Others (PO/DO/TO, BPA and BPA Call) 1782 2362 4144 16 TOTALS 2021 5952 7973
CY16 Source Evaluation Boards Completed 17 NASA Sounding Rockets Operations Contract (NSROC) III Goddard Information Technology Support Services (GITISS) RSDO Landsat-9 Spacecraft Bus Restore-L Spacecraft Bus Support for Atmospheres, Modelling, and Data Assimilation (SAMDA)
Other Significant Competitive Awards 18 Rapid Spacecraft Delivery Order (RSDO) On-Ramp SET (IV&V) Agency Leadership Development BPA s (HQ) Orbital Traffic Management Study (HQ) Agency-wide Real Estate Support (HQ) Technical Assistance for STEM Education Program (HQ) Restore-L Flight Cameras
Major Competitions in Process 19 Range Operations Contract (ROC II) Omnibus Multidiscipline Engineering Services (OMES II) Electrical Systems Engineering Services (ESES) III Ground Systems and Mission Operations (GSMO 2) Safety and Mission Assurance Services (SMAS II) Systems and Software Assurance Services (SAS) Facilities, Construction, Engineering, and Technical Services (FaCETS III) Facilities Operations and Maintenance (FOMS III) Goddard Logistics and Technical Information (GLTI) II GSFC Protective Services Space Exploration Network Services Evolution (SENSE) High Performance Spaceflight Computing (HPSC) Space and Earth Science Data Analysis (SESDA) IV Goddard Institute for Space Studies (GISS)
Major Competitions in Process 20 Center for Research and Space Science Technology (CRESST) II Cooperative Agreement Headquarters IT Support Services (HITSS) HQ Operations and Support Services (HOSS) HQ Protective Services HQ Operations and Programmatic Support Services (OPSS) HQ Data Analysis and Technical Support Services (DATSS) NASA s Next Generation Satellite Laser Ranging System (SGSLR) Wide Field Infrared Survey Telescope (WFIRST) Science Instrument
Major Non-Competitive Accomplishments 21 New work modifications for ATMS and OMPS Science Instruments for JPSS J3 and J4 missions Follow-on contract for Aeronautics, Space Programs, and Systems Engineering Support at NASA HQ with National Academy of Sciences New contracts for Next Space Technologies for Exploration Partnerships (NextSTEP) for Advanced Propulsion Solutions, Habitation Studies, and Cubesats 5-Year extension for Goddard Earth Sciences Technology and Research (GESTAR) Cooperative Agreement Science Instrument contracts for newly authorized Landsat-9 mission, for Operational Land Imager (OLI) and TIRS Cryo-Cooler 5-Year extensions for Hubble Space Telescope (HST) Missions Operation and Systems Engineering Services (MOSES) contract and Space Telescope Science Institute (STScI) contract Restore-L mission hardware contract for LIDAR Resolution of numerous construction claims/actions leading to completion of Building 36 at Greenbelt Numerous task order awards and modifications under Engineering Services contracts (e.g., OMES, ETIS, ESES, etc.) for major mission hardware and support, including Satellite Servicing (Restore-L), JWST, LCRD, JPSS
Other Major Accomplishments 22 Exceeded Small Business Goal of 22.2% - actual achievement for FY16 was 27.5%. Closed out 1,857 contractual vehicles division-wide (1,130 for GSFC, 737 for HQ)
Programmatic Achievements/Launches 23 Significant procurement workload across entire Division to support launches: GOES-R successfully launched on November 19, 2016: First spacecraft in a new series of NOAA/NASA advanced geostationary weather satellites, will vastly improve weather forecasting Numerous contract actions ongoing to support TDRS-M launch, scheduled for August 2017, and JPSS J1 launch scheduled for Fall 2017 Bigelow Expandable Activity Module (BEAM) successfully launched in April 2016 and integrated with International Space Station in May 2016
CY 17 Code 210 Division Priorities 24 Strengthen climate improvement initiatives Utilize Climate Advisory Team (CAT) II to facilitate communication of feedback and ideas from all levels of the organization Work with CAT II to develop implementation plans, with focus on mentoring, training, and communications Maintain emphasis on Employee Suggestion Box and Shadowing Program Pursue hiring where possible in order to achieve needed staffing levels Work with HQ, other Centers to implement Procurement BSA initiatives, in recognition of agency operating model Prepare for and support HQ Procurement Management Review (PMR) in July 2017 Prepare for and implement transition of contract writing system from CMM to PPS scheduled for May 15, 2017
CY 17 Code 210 Division Priorities 25 Implement centralized closeout process with establishment of the Closeout Preparation Unit (CPU) Prepare for transition of P-Card management function (Greenbelt) to NSSC scheduled for October 2017 Continue emphasis on NASA HQ reporting metrics, with focus on lead-times for competitive acquisitions, CPARS, closeouts Meet/Exceed all Small Business goals Improve performance in underutilized categories (SDVOSB, HubZone) Prepare for and complete SBA Surveillance Review scheduled for May 16 through 18, 2017
Our Guiding Principles: We create a positive, supportive environment where everyone s views are respected We build/maintain strong trust between management and employees Leaders/managers look out for employees best interests Everyone gives best effort and is accountable for their work Leaders/managers consistently model the behaviors they expect from employees Employees are motivated to be inquisitive, offer ideas, and seek to understand why they do what they do Everyone takes pride in their work, and quality of work improves
Thank You Program Nominees since March 2016 o o Daniel Adams Chase Lucas LaShawn Feimster Jonelle Goff Jeffrey Flick Ann Haase Trina Haffelfinger Phillip Harkins Deanna Herschell Darrin Holland Stephanie Jackson Julie Janus Alpana Jenne Raymond Jones C. Jen Johnson Deb Kaelberer Ann Kearney Craig Keish Kristal Kerr Steve Kramer Dorrence Levy Nancy Lockard Keith Long Theresa Stevens o o o o Torey Stevenson Jackie Arrington Janicea McCree o o o Brenda Talbot o o Amy Aqueche Rhonda McGrath o o Andrea Thomas o o Sherry Barbour Michelle McIntyre o o Mary Ann Tolodziecki o o o Jim Becker Maria McNamee o o o Lisa Bednarik Lisa Mullen o Mayra Nieves- Torres o o o o Wanda Behnke Jolyn Nace o Bruce Tsai o o Randy Belew Jennifer O Connell o o Dona Vanterpool o o Naimah Bhuruku o o Djaataa Onanuga Carol Wooten o o o Linda Ossei- Boateng All Buyers in 210.I & 210.S o o o Michelle Padfield o o David Boon Restore L Procurement Team o Antwan Reid o o o Shanita Boykin o o Kimber Russell o Mark Buddoo Katherine Seminara o o o Tracie Rustin o Suzanne Sierra Rickicia Cheatham o o o Geoff Sage Candis Edwards o o o o Andrea Davis Tamika Seaforth o o o o Michelle Delaney Tammy Seidel
Thank You Program Nominators since March 2016 o Naimah Bhuruku o Andrea Davis o Candis Edwards o Dawn Fountain o Catherine Gray o Amanda Heslep o Julie Janus o C. Jen Johnson o Craig Keish o Michelle Padfield o Andrea Thomas o Camille Thurston o Karen Place o Antwan Reid o Forestine Robinson o Geoff Sage o Tammy Seidel o Katherine Seminara Nancy Lockard Keith Long o Lois McDuffee o Maria McNamee o Ashley McQueen o Alicia Middleton o Lisa Mullen o Jennifer O Connell o Djaataa Onanuga o o Mary Stevens
