NOEEN Steering Committee Meeting Summary August 24, 2022

NOEEN STEERING COMMITTEE MEETING August 24, 2022

GENERAL ASSEMBLY Call to Order & Roll Call Action Item: Adoption of Agenda Action Item: Adoption of Previous Minutes

AGENDA Action Item: FY 22-23 B-3 Coordinated Funding Request Information: NOEEN Corporate Structure + Strategic Plan Action Item: Amendments to Bylaws Information: Millage Updates Action Item: September Meeting Date Information: City of New Orleans Housing Opportunity for Educators

FY 22-23 B-3 COORDINATED FUNDING REQUEST The LDOE awarded $1.2 million in additional funds, which has been budgeted to 65 seats for this round of distribution. Allocation priorities approved on July 9th by the SC: 1. Eligible applicants who received the highest relative scores, per the publicly posted and approved B-3 Evaluation Rubric, shall be considered for seat funding. Seats shall be distributed to eligible applicants according to the following priority criteria: a. Current providers who lost seats FY 21-22 due to unforeseen circumstances beyond the site s control. b. New providers with high quality and high demand. c. Current providers with high quality and high demand. 2.

FY 22-23 B-3 COORDINATED FUNDING REQUEST 30 applicants 12 current 18 new applicants 4 not eligible Unforeseen circumstances included: Hurricane Ida COVID-19 Staffing shortages Break-ins Waitlist management Due to funds and priorities for this round, sites are recommended to receive no more than 10 seats.

FY 22-23 B-3 COORDINATED FUNDING REQUEST - Proposed Allocations

FY 22-23 B-3 COORDINATED FUNDING REQUEST - Future Funds If additional funding is made available, the following priorities are proposed: 1. Current providers who applied for additional seats receive seats to their original 21-22 allocation. Increase Round 2 approved new sites to up to the lesser of 10 or their maximum request. Allocate seats to sites who applied for Round 2 and would have been recommended for seats if additional funds had been available. 2. 3.

FY 22-23 B-3 COORDINATED FUNDING REQUEST - Future Funds All recommendations listed are conditional based upon program compliance, demonstrated demand for the seat, and the program s ability to serve the additional seats.

FY 22-23 B-3 COORDINATED FUNDING REQUEST - Future Funds Vote 1 Request for a motion to approve the Round 2 proposed allocations of additional B-3 funds, as explained herein. Vote 2 Request for a motion to approve the proposed approach to allocating B-3 future funds to eligible applicants, as explained herein.

FY 22-23 B-3 COORDINATED FUNDING REQUEST Discussion Public Comment Vote

NOEEN CORPORATE STRUCTURE + STRATEGIC PLAN NOEEN Corporate Structure Strategic Plan Hamilton Simons-Jones, ResourceFull Consulting Timeline: August 2022 - March 2023 Extant Data Analysis + Crosswalk of Existing Plans Stakeholder Interviews + Additional Data Collection & Analysis Planning Retreat Preliminary Plan & Ground-Truthing Final Plan Involvement Strategic Planning Committee (Working Group) Interviews + Request for Information Planning Retreat Final Plan Feedback

PROPOSED AMENDMENTS TO BYLAWS ARTICLE I - PURPOSE AND DUTIES Expand history and provide additional context and details of lead agency and Ready Start Network designation as well as City Seats. Clarify roles of contracted administrative parties (co-lead agencies and Ready Start Network).

PROPOSED AMENDMENTS TO BYLAWS ARTICLE II - MEMBERSHIP AND VOTING PROVISIONS Introduce definitions for public bodies and entities represented on steering committee and clarify term limits and voting privileges since previously not recorded in bylaws. While members may be eligible to represent multiple entities, they must serve on the Steering Committee as a designated representative of only one of the entities outlined in bylaws.

PROPOSED AMENDMENTS TO BYLAWS Expand the steering committee from 13 to 19 members to be more comprehensive of community players and funding streams not previously involved.

PROPOSED AMENDMENTS TO BYLAWS Add NOEEN Board of Directors representative given update to NOEEN corporate structure. Add New Orleans City Council representative (at large member or designee) to reflect greater public responsibility and collaboration given millage. Add Ready Start Network contracted administrative party given increased scope of work, funding, and responsibility. Update City of New Orleans Health Department (Early Steps or designee) to Louisiana Department of Health Early Steps System Point of Entry to reflect true designation.

PROPOSED AMENDMENTS TO BYLAWS Add NOLA Public Schools (NOLA-PS) Exceptional Children Services (Child Search) representative as corollary to Louisiana Department of Health Early Steps System Point of Entry to bridge gap between services for children with exceptionalities. Add City Seats funding stream representative since there is currently no representation. Add B-3 funding stream representative since there is currently no representation.

PROPOSED AMENDMENTS TO BYLAWS Update At-Large (Parent) to Early Care & Education Community (At Large) to provide greater flexibility. Would then have two Early Care & Education Community (At Large) members. Update At-Large (Licensed provider) to Family Child Care Providers (At Large) to include family child care provider voice and to eliminate redundancy of provider representation given funding stream seats.

CURRENT COMPOSITION PROPOSED COMPOSITION - - NOEEN Board of Directors New Orleans City Council City of New Orleans Mayor's Office NOLA Public Schools (NOLA-PS) Orleans Parish Child Care Resource & Referral Agency Orleans Parish Lead Agency Orleans Parish Ready Start Network Louisiana Department of Health Early Steps System Point of Entry NOLA Public Schools (NOLA-PS) Exceptional Children Services (Child Search) Child Care Assistance Program (CCAP) Cecil J. Picard LA 4 Early Childhood Program (LA4) Nonpublic School Early Childhood Development Program (NSECD) Early Head Start Head Start City Seats B-3 Early Care & Education Community (At Large) Early Care & Education Community (At Large) Family Child Care Providers (At Large) City of New Orleans Mayor s Office NOLA Public Schools (NOLA-PS) Orleans Parish Child Care Resource and Referral Contractor Lead Agency - City of New Orleans Health Department (Early Steps or designee) - Child Care Assistance Program (CCAP) LA4 Nonpublic School Early Childhood Development Program (NSECD) Early Head Start Head Start - - At-Large (Community) At-Large (Parent) At-Large (Licensed provider) Addition Update

PROPOSED AMENDMENTS TO BYLAWS Clarify roles of officers and add Past Chair as officer. Create new article for voting provisions found here for improved organization and clarity.

PROPOSED AMENDMENTS TO BYLAWS Consolidate subcommittees and clarify roles of subcommittees. Consolidate Governance Subcommittee and Nomination and Membership Subcommittee into Executive Subcommittee. Consolidate Coordinated Funding Subcommittee and Coordinated Enrollment Subcommittee into Coordinated Enrollment & Coordinated Funding Request Subcommittee. Eliminate Coordinated Observation Subcommittee since activities are led by contracted administrative parties. Add Family Engagement Subcommittee to create formal, ongoing structure for family involvement.

PROPOSED AMENDMENTS TO BYLAWS ARTICLE III MEETINGS No significant changes, just organize and format more clearly. ARTICLE IV AMENDMENTS TO THE BYLAWS Revise proposing updates from two weeks to one week prior to next meeting to align with timeline of submission of agenda items.

PROPOSED AMENDMENTS TO BYLAWS CONSIDERATIONS Consider revision language. Consider Steering Committee composition. Formalize representation of current board (funding streams). Consider term limits and coordinated transition plan. Recruit new members for new seats. Elect new officers.

PROPOSED AMENDMENTS TO BYLAWS Discussion Public Comment Vote

MILLAGE UPDATE: CAPACITY BUILDING + TRANSITION PRIORITIES 1. Educator Workforce Pipeline and Support Rapidly recruit, prepare, and retain an additional 478-778 early educators for year one. Develop pipelines, pathways, and retention strategies to ensure a stable workforce for future years. Workforce Task Force + Playbook Pinpoint + Expand Preparation Pathways for Target Groups Community Plan + Subgrants for Retention + Recruitment Solicit Public Funding for Long-Term Strategies

MILLAGE UPDATE: CAPACITY BUILDING + TRANSITION PRIORITIES 2. Program Expansion Identify and resource new and existing high-quality early childhood programs, including new leaders, to serve up to 2,000 City Seats children beginning in July 2023. Facilities Consultant - Kristyna Jones Plan + Communications Strategy for Expansion + Facilities Grants Unified CFR Process Data Center Partnership to Map Geographic Priority Incubator Expansion Grant Spending Plan

MILLAGE UPDATE: CAPACITY BUILDING + TRANSITION PRIORITIES 3. Enrollment and Family Support Comprehensively inform and support the families of up to 14,000 children to select, apply, and enroll in early childhood education programs. New Vendor for NOLA-PS Common Application Process Family + Provider Engagement Sessions Collaborative for Early Childhood Research (CECR) Enrollment Policy Briefs Train Family Resource Center Staff Media Campaign Targeted to Families on ECE Options

MILLAGE UPDATE: CAPACITY BUILDING + TRANSITION PRIORITIES 4. Wrap-Around Services Scale community-wide wrap-around services to ensure new students and families success in early childhood education programming. Conduct Wrap-Around Services Census Scalability Subgrants for Potential + Current Partners

MILLAGE UPDATE: CAPACITY BUILDING + TRANSITION PRIORITIES 5. System Accountability and Communications Immediately build Agenda for Children and NOEEN Steering Committee's capacities to meet the demands of the CEA, programming, and community, including transparently communicating on the millage s planning and impact. Agenda for Children, NOEEN, NOEEN Steering Committee Corporate Structures Update internal systems and structure Educate NOEEN Stakeholders on Communications, Bylaws, Open Meeting Law Hire Additional Staff for Key Functions, including City Seats Implement a Millage Communication Strategy + Plan Create a process for Annual Spending Plan + Oversight and Monitoring

SEPTEMBER MEETING DATE Current Meeting Date Wednesday, September 14, 2022 Proposed Meeting Date Thursday, September 15, 2022 Discussion Public Comment Vote

DOWN PAYMENT ASSISTANCE FOR EDUCATORS Jack Shaevitz Deputy Director of Policy, Mayor's Office of Youth and Families

HOUSEKEEPING AND NEXT STEPS Our next meeting is September 15, 2022. This meeting will be held at the Orleans Parish School Board Building. No meetings: December February April August 24, 2022 September 15, 2022 (Amended Date) October 12, 2022 November 9, 2022 January 18, 2023 March 8, 2023 May 10, 2023 Recess: June - August