Office Hours Agenda and Budget Review for Vaccination Program
Explore the agenda and budget review for a vaccination program, including personnel expenses, allowable travel expenses, software costs, supplies, and valuable resources. Gain insights into managing costs effectively and optimizing resources for successful vaccination initiatives.
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Presentation Transcript
OFFICE HOURS 7-1-2021
AGENDA BUDGET REVIEW TIMELINE AND DUE DATE MONTHLY REPORT REVIEW OPEN DISCUSSION
BUDGET-ALLOWABLE EXPENSES PERSONNEL (INCLUDES SALARIES AND FRINGE BENEFITS): STAFF PAY- IMMUNIZATION SERVICES TEMPORARY STAFF OVERTIME FOR VACCINATION CLINICS CONTRACT STAFF FOR VACCINATION CLINICS ADULT COORDINATOR OTHER STAFF THAT ARE WORKING ON DELIVERABLES OF THE CONTRACT SETTING UP OUTREACH CLINICS MEETINGS WITH COLLABORATORS INPUTTING VACCINES INTO SMV
BUDGET- ALLOWABLE EXPENSES TRAVEL MILEAGE TO OFF-SITE VACCINATION CLINICS MILEAGE TO HOMEBOUND VACCINATION VISITS RENTAL OF A BUS (IS ALLOWED) FOR PATIENT PICK UP AND RETURN OTHERWISE TRAVEL COST FOR PATIENTS MUST BE PRE-APPROVED PLEASE ALLOW UP TO 4 WEEKS FOR THIS TO BE APPROVED
BUDGET- ALLOWABLE EXPENSES SOFTWARE ELECTRONIC MEDICAL RECORD REMINDER/RECALL SYSTEM SCHEDULING SYSTEM PHONE SYSTEM THESE REIMBURSEMENTS ARE FOR THE DURATION OF THE CONTRACT ONLY AND ONLY IMMUNIZATION RELATED SYSTEMS
BUDGET- ALLOWABLE EXPENSES SUPPLIES SUPPLIES FOR VACCINATION CLINICS NOT OTHERWISE PROVIDED GENERAL OFFICE SUPPLIES IF ONE ITEM IS OVER $1000 MUST GET PRE-APPROVAL
RESOURCES HTTPS://WWW.SURVEYMONKEY.COM/R/2KQZJ6B FREE IAC COVID-19 VACCINATION BUTTONS AND STICKERS (AVAILABLE TO ALL PUBLIC HEALTH CLINICS HTTPS://WWW.AAP.ORG/EN-US/ADVOCACY-AND-POLICY/AAP-HEALTH- INITIATIVES/IMMUNIZATIONS/PRACTICE-MANAGEMENT/PAGES/IMMUNIZATION-SOCIAL-MEDIA- TOOLKIT.ASPX FREE, COMES WITH STORIES, MEMES, VIDEOS TO SHARE HTTPS://WWW.CDC.GOV/CORONAVIRUS/2019-NCOV/COMMUNICATION/VACCINATION- TOOLKIT.HTML CDC COVID-19 SOCIAL MEDIA TOOLKIT FREE TO USE
BUDGET-ALLOWABLE EXPENSES PRINTING /MARKETING SUPPLIES PRINT COST FOR FLYERS, REMINDERS, FACT SHEETS, EUAS, V-SAFE FLYERS LOCAL MARKETING EXPENSES LOCAL BILLBOARDS DIGITAL MEDIA/SOCIAL MEDIA LOCAL RADIO LOCAL NEWS PAPER CONTRACTOR EXPENSE (HIRING A COMPANY FOR THE WORK)
BUDGET ALLOWABLE EXPENSES MASS VACCINATION RENTAL SPACE FOR EVENT (COST PER DAY) TENT RENTAL RENTAL COST FOR TABLE AND CHAIRS FOR CLINIC WIFI EXPENSES FOOD IS NOT AN ALLOWABLE EXPENSE
BUDGET-ALLOWABLE EXPENSES QUESTIONS? FINALLY DON T KNOW IF IT IS ALLOWABLE ASK US LANA HUDANICK - LANA.HUDANICK@HEALTH.MO.GOV AFRA HUSSAIN AFRA.HUSSAIN@HEALTH.MO.GOV
TIME LINE EVERYONE SHOULD HAVE RECEIVED THEIR CONTRACT LAST DATE TO SIGN THE CONTRACT WILL BE SEPTEMBER 2021 ALL CONTRACTS NEED TO BE EXECUTED BEFORE YOU MAY INVOICE ALL INVOICES ARE DUE BETWEEN 5THAND THE 15THOF THE MONTH ALL INITIAL BASELINE REPORTS ARE DUE AUGUST 5THTHROUGH THE 15TH LOGIC MODELS AND FIRST MONTHLY REPORT DUE SEPTEMBER 5THTHROUGH THE 15TH FINAL REPORTS DUE NO LATER THAN 30 DAYS AFTER 1/30/2024
