Office of Contracts and Grants: USF Process Overview
The Office of Contracts and Grants at the University of San Francisco provides guidance on the process for obtaining institutional approvals, submitting proposals, and managing post-award requirements. The overview includes key steps such as PI submission, proposal review, and submission to sponsors. The office also assists with finding funding opportunities, proposal preparation, and research administration training for faculty and staff.
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Presentation Transcript
Presented by the Office of Contracts and Grants University of San Francisco November 2011
Introductions General Information USF Process Special Circumstances/ Approvals Cost Share OCG Review Resources Reminders
Printout of the Presentation OCG Contact Postcard Submission Flowchart GENIUS/SMARTS Profile Setup Handout
Institutional Approval is Required Responsible Conduct of Research Course Committee Approvals Required Before Award Electronic and Paper Submissions
PI DEAN OCG OCG/PI DEAN PROVOST OCG PI
PI Submits Intent to Apply Form Dean grants consent to develop proposal OCG reaches out to PI to discuss proposal OCG works with PI to prepare proposal Proposal Approval Form is Routed OCG conducts final review of Proposal Vice Provost is presented with the proposal Vice Provost reviews/approves the proposal OCG submits the proposal to the sponsor 1. 2. 3. 4. 5. 6. 7. 8. 9.
Notifies Necessary Individuals Prevents Unnecessary Work Initiates Discussion of Idea Records Notification of Intent Great Idea!! Approved to Submit!!
Reviews: all proposals Submits: all proposals to government agencies all research proposals to private foundations Assists: Finding Funding Proposal Preparation Trains: Research Administration for Faculty & Staff Monitors: Post-Award Management Requirements
Submits: All non-research proposals to private foundations All proposals addressing University Priorities Assists: Faculty with proposal development/writing With matching faculty to opportunities Fosters: Relationship between USF and private foundations Performs: All communication with private agencies
Restricted Fringe Benefits Restricted Facilities & Administrative Costs Cost Share Release Time Human or Animal Subject Use Space - Additional or Renovating Needs Health & Safety Issues Exceptional PI Status Grant Transfers
Any cost that is allowable on and allocable to a sponsored project, but is not charged to the project. USF highly discourages cost sharing Cost sharing must be approved by Deans and Provost Cost share is tracked via a FOAP setup for cost shared items Schools are responsible for meeting the approved commitments
Every proposal Every Time Signatures Principal Investigator or Project Director Dean of every school involved CFR for private agency submissions OCG upon review of complete proposal Vice Provost upon OCG approval At OCG at least 5 days before deadline
Review the solicitation Any restrictions on money and time Guidelines for proposal formats Guidelines for submission mechanisms Review the proposal Check budget for accuracy and compliance Check package for formatting compliance Approves Final Proposal Once all items have been checked and all is accurate
InfoEd OCG Website and Templates Corporate and Foundation Relations
Institutional Approval Required Intent to Apply Form Office of Contracts and Grants Office of Corporate & Foundation Relations Approvals 5 days before the deadline Special Approvals
Office of Contracts and Grants Lone Mountain 132 (415) 422-5203 Eddie Meza emeza2@usfca.edu x6921
