Office Reminders, ETS Software, Business Travel, and More Updates
Stay informed with office deposit procedures, ETS software purchase guidelines, detailed business purpose requirements, travel updates, and handling miscellaneous items for smoother operations.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
September BOC Office Hours September BOC Office Hours BOC Reminders ETS Software Business Purposes Travel Updates Miscellaneous Items
BOC Reminders BOC Reminders Deposits: As a reminder when dropping off a deposit in Hitchcock, in the Dean s Suite, please send an email to the BOC that there is a deposit in the drop box. Please send the email to: eng-bocprocurement@osu.edu. Before searching Amazon, please make sure your areas are searching BuckeyeBuy Suppliers or other non-catalog suppliers before submitting an Amazon REQ.
ETS Software Purchases ETS Software Purchases As a reminder, every unit needs to be following the guidance that was sent out in March on ETS Software Purchases. Any software purchase needs to go through T&C review, and it needs ETS Approval. A REQ needs to be entered into Workday so the BOC can start this process. Any software that is purchased on a department Pcard, will be held for extra review. Any software that is purchased personally and the individual is seeking reimbursement, this will be held for extra review.
Business Purposes Business Purposes Business Purposes need to be detailed. Think why and how it benefits the unit/research/University. Please try to catch the business purposes as best as you can before approving. The BOC will send back your transactions if the business purpose needs more details. Reach out to the BOC if you have any questions or need help with business purposes.
Travel Updates Travel Updates All 3 Rental Car Agencies are increasing their prices. This will happen around October 19th. Please make sure your travelers are using the link to reserve their rental cars from the Travel website. Do not call as then the OSU contract code will not be used. Interim Policy Change for Travel starting October 1, 2024. Summary of Policy Changes: Travel costs for children: Permitted when traveling for university research. Single trip duration much be at least 6 months. Temporary childcare costs: Permitted when traveling to a conference. Conference must last 5 days or greater. Must be above and beyond normal childcare costs.
Miscellaneous Items Miscellaneous Items Spend categories/Commodity Codes. Please make sure you try your best at picking the correct spend category and commodity codes. Please make sure quotes are attached to all REQ s when the REQ s aren t BuckeyeBuy s. The BOC will not process the REQ s and send it back requesting quotes. PLEASE make sure the emails coming into the BOC travel email have the travelers name and SA number. Travel Expenses/Documentation PO Auto Close. If your PO s are fully received, fully invoiced and fully paid they will automatically close.
Miscellaneous Items Miscellaneous Items Finding Expense Report Details or Summary OSU Please remember this is required when an individual is seeking a personal reimbursement that isn t travel related. Please make sure you are clicking the 4 Expense Payee Type when running the report. Example is provided.
BOC Information BOC Information If you have any questions, please reach out to a BOC team member or email your questions to: Eng-bocprocurement@osu.edu OR The BOC virtual help desk https://osu.zoom.us/j/94998003979?pwd=dVk5QzYyanIyRW1ESTlTRFN5Rjh1 Zz09
