Ohio Department of Transportation SiteXchange Implementation Details

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Discover the details of SiteXchange implementation by Ohio Department of Transportation including timelines, terms, and reasons behind the change. Learn about the benefits and efficiency brought by this new software package for contractors and the department.

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Uploaded on Apr 13, 2025 | 0 Views

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Ohio Department of Transportation SiteXchange (C-92) Tina Collins Office of Contracts John R. Kasich, John R. Kasich, Governor Jerry Wray, Jerry Wray, Director www.transportation.ohio.gov

Items for Discussion Terms: SiteXchange, C-92, Request for Sublet What is SiteXchange? Why Change? Timelines: How long using SiteXchange? What everyone needs to know Prequalication checks, subcontracting limits Tie-in with SiteManager Old projects, already running in CMS Feedback to date SiteXchange in action www.transportation.ohio.gov SiteXchange Implementation 2

Terms to know SiteXchange: software package Prime contractor use C-92 (Request for Sublet): hard copy form for submission of subs Get used to these terms Use them interchangeably Like EBS, Online Bidding & Expedite www.transportation.ohio.gov SiteXchange Implementation 3

SiteXchange? Why change? SiteXchange is another AASHTO product Expedite, SiteManager Written on same platform as Expedite Online bidding software Familiar interface Old process manual, antiquated Time savings for contractor and department www.transportation.ohio.gov SiteXchange Implementation 4

Look and Feel www.transportation.ohio.gov SiteXchange Implementation 5

Look and Feel www.transportation.ohio.gov SiteXchange Implementation 6

Look and Feel www.transportation.ohio.gov SiteXchange Implementation 7

Timelines for SiteXchange? Last spring started process Processes defined, prequalification checks coded Late summer, early fall did training September, sending out files to prime contractors www.transportation.ohio.gov SiteXchange Implementation 8

Dollar Verification Wrote interface to load SiteXchange file, then do prequalification checks Ensure contractors under prequalification dollar amounts Subcontracting limits DBE/EDGE Goals www.transportation.ohio.gov SiteXchange Implementation 9

Workflow Project is awarded SiteXchange files created within 48 hours of award Email sent to prime contractor Timing aligns with contract for signature email www.transportation.ohio.gov SiteXchange Implementation 10

More Workflow Contract is signed Subcontract agreements submitted C-92/SiteXchange file submitted Prequalification checks performed Errors corrected www.transportation.ohio.gov SiteXchange Implementation 11

Workflow Project is loaded into SiteManager and keyed into CMS Data from SiteXchange file used to populate reports on contracts web page Approved subcontract notification sent to prime Process repeated upon submission of additional subs www.transportation.ohio.gov SiteXchange Implementation 12

Subcontract Agreements Used to indicate how prime is going to meet project goal Submit materials suppliers, consultant and trucking services with purchase order www.transportation.ohio.gov SiteXchange Implementation 13

Site Manager While interfaces with SiteManager, not entirely dependent Currently using with and without SiteManager projects www.transportation.ohio.gov SiteXchange Implementation 14

Old Projects Getting requests to create SiteXchange projects on active projects Possible to do, missing extra work items www.transportation.ohio.gov SiteXchange Implementation 15

Feedback To Date Positive feedback so far Worked out kinks in process Getting pretty much all new projects via SiteXchange www.transportation.ohio.gov SiteXchange Implementation 16

What everyone needs to know Full instructions on contracts web site Also sent via email Two files, SiteXchange file (110099- HAS81731.CON) and vendor.bin file www.transportation.ohio.gov SiteXchange Implementation 17

What everyone needs to know Change does impact both contractors as well as districts Overall different look and feel Instead of scanning actual C-92, data from SiteXchange files used on web Data or report you would like to see just let me know www.transportation.ohio.gov SiteXchange Implementation 18

Future considerations Working on automating approval notification All projects will be ran through SiteManager www.transportation.ohio.gov SiteXchange Implementation 19

Questions???? Tina Collins Tina.collins@dot.state.oh.us 614-466-2314 Or Dan stacy Dan.stacy@dot.state.oh.us 614-466-2314 www.transportation.ohio.gov SiteXchange Implementation 20