Ohio Department of Youth Services FY 2023 Expenditure Report
"Explore the FY 2023 Statement of Revenues, Expenses, and Changes in Fund Balances for the Ohio Department of Youth Services. Learn about filing requirements, deadlines, and necessary documentation. Access the detailed breakdown of revenues and expenditures in this comprehensive report."
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FY 2023 Statement of Revenues, Expenses, and Changes in Fund Balances James Hearns Ohio Department of Youth Services
Overview What is the Statement of Revenues, Expenses, and Changes in Fund Balances? A long title for the Final Expenditure Report. The court s official report for grant expenditures AND carryover amounts for a fiscal year. Why does it need to be filed? Provides a summary of the court s expenditures reported on the county auditor ledger to approved budgets and a reconciled balance for the Felony Delinquent Custody and Care Account for a fiscal year. Required by OAC 5139-67-04(b) When is it due? Report is to be submitted to DYSGrantsReporting@DYS.Ohio.gov by October 1, 2023.
Overview Who needs to file the report? All courts are required to submit a Final Expenditure Report. Where is the report located? https://dys.ohio.gov/courts-and-community/reclaim/grant-subsidy-forms-and- documents/page 2/FY23 Reports Statement of Revenues, Expenditures, & Change in Fund Balances.
What is Needed Copy of final expenditure report from the web. Copy of the court s latest/most recent Attachment A page 2. Copy of the court s June FY 2023 dashboard. Copy of the county auditor s ledger for the FDC&C account. Copy of the court s FY 2022 Final Expenditure Report.
Final Expenditure Report Page 1 1. Enter County Name. 2. Enter FY 2022 Carryover Amount. This should be the Total carryover amount for each funding category from the court s FY 2022 final expenditure report. 3. FY 2023 Revenues Received should be the totals on the final RECLAIM Dashboard issued to the courts. Not the Amount Allocated but the FY YTD Payments. 4. Enter any comments 5. Get signatures. The remaining sections are populated by filling out pages 1 and 2.
Final Expenditure Report Page 2 Final Expenditure Report Page 2 Approved Attachment A page 2 DEPARTMENT OF YOUTH SERVICES SUBSIDY GRANT - FISCAL YEAR 2023 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES County: Prepared By: J Hearns DUE OCTOBER 1, 2023 e-mail to: DYSGrantsreporting@dys.ohio.gov Ohio COUNTY: FY: 23 Phone # 6146446420 Purchased or Contract Expenditures Program Maintenance Expenditures Program Equipment Expenditures Funding Category Activity Purpose Local Salary/ Fringes Capital Expenditures Total Funding Category Activity Purpose Local Program Name Program Funding Program Name Budget Expenditures Balance Grant Grant Subsidy Grant Administration Grant Administration 10,000.00 3,000.00 3,000.00 7,000.00 Administration Grant Administration $ 10,000.00 Subsidy Grant Behavioral Change Subsidy Grant Behavioral Change EVB Probation 50,000.00 25,000.00 10,000.00 35,000.00 15,000.00 EVB Probation $ 50,000.00 Subsidy Grant Support Activity Tracking Support Activity Tracking Subsidy Grant Mentoring 15,000.00 15,000.00 15,000.00 0.00 Mentornig $ 15,000.00 Subsidy Grant Support Activity Admission Support Activity Admission Subsidy Grant Drug Testing 5,000.00 0.00 5,000.00 Drug Testing $ 5,000.00 Subsidy Grant Support Activity Tracking Competitive RECLAIM Competitive RECLAIM Support Activity Tracking ProSocial 20,000.00 3,000.00 3,000.00 17,000.00 ProSocial $ 20,000.00 $ 100,000.00 Total Program Costs Note: For each program, indicate the Funding Source, Primary Purpose, Local Program Name, and the total budget for the program. Please list programs in order by funding source (Subsidy Grant, Targeted, JDAI, Competitive, DAEI, Y/E EVB Program Development) then by local program name. $ 135,844.00 Provide the Juvenile Court Budget for the Current Year: Exclude the following: 1. Any state or federal funding 2. Operational costs of detention centers, rehabilitation centers, or other facilities TOTAL PROGRAM EXPENDITURES $ 100,000.00 $ 28,000.00 $ 28,000.00 $ 56,000.00 $ 44,000.00
DEPARTMENT OF YOUTH SERVICES SUBSIDY GRANT - FISCAL YEAR 2023 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Final Expenditure Report Page 3 County: Ohio Cash balance, 6/30/2023, per County Auditor's Cash Balance Report $ Add: FY23 Revenues received after 6/30/2023 (fiscal year 2023 funds only) 1. Enter the cash balance of the court s FDC&C account as of 6/30/23. $ Subtotal: Amount Description 2. Enter any FY23 revenues (cash from DYS) deposited by the auditor after 6/30/23. Less: FY23 Expenses paid after 6/30/2023 (fiscal year 2023 expenses & salaries only) 3. Enter any invoices or expenditures for activity that occurred before 6/30/23. 4. All expenditures reported on page 3 should also be included on page 2 under the appropriate program. Subtotal: $ 5. Data populates the reconciled cash balance section on Page 1. Reconciled cash balance as of 6/30/2023 $
Payroll Allocation after 6/30/23 1. In this example the paycheck issued on 7/14/23 is for days worked 7/18/23 7/1/23. Pay Period Ending Pay Date FY23 100% 100% 100% FY24 6/3/2023 6/16/2023 6/17/2023 6/30/2023 7/1/2023 7/14/2023 7/15/2023 7/28/2023 100%
