Operational Update Meeting Agenda and Business Updates
Stay informed with the latest operational updates from the meeting on November 19, 2020. The agenda includes budget updates, business affairs communication, customer service survey reminders, change management, Workday support, job aid projects, and human resources professional development updates by various areas. Additionally, get insights on the business affairs service quality questionnaire and updates from the Workday support team and human resources department.
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Presentation Transcript
Operational Update Meeting November 19, 2020
Agenda Budget Update Business Affairs Communication BA Customer Service Survey Reminder Change Management & Workday Support Team NSHE Job Aid Project Human Resources HR Professional Development Updates by areas: Salary Administration, Benefits / Leave, Comps/Class. Financial Services Finance Workday Configuration Updates General Finance Updates, Information, and Reminders
Reminder: Business Affairs Service Quality Questionnaire Please rate the quality of service you have received from Business Affairs units via our Business Affairs Service Quality Questionnaire The questionnaire will close COB Friday, December 4 Your responses are anonymous Feedback will help us assess the extent to which our service level has changed since we launched our division-wide service standards in 2019 Responses will inform business process improvement prioritization
Updates from Workday Support Team Contact: Liliana Garcia In collaboration with NSHE, the UNLV Workday Support Team is vetting all existing job aids against the system s current configuration Once vetted, these PDF documents will be converted to HTML Goal is to provide a better experience for campus users by making job aids searchable by keywords, more accessible to the visually impaired, and to keep job aids up to date by allowing business analysts to address configuration changes in a shorter amount of time Progress to Date: Approximately 200 job aids to be vetted, to date 90 job aids have been reviewed and are in the process of being converted to HTML
Updates from Human Resources
Professional Development at UNLV-CY 2021 Leadership Coaching Program (LCP) Getting Started Visit the Learning and Development page and complete the interest form. The Director of Organizational Development will match you with three potential coaches. You will then have the chance to interview them and, to ensure the most productive relationship, will get to choose the coach who best fits your needs. Next, you will meet with the coach and your sponsor to develop an action plan and begin your journey! Leadership coaching is a powerful tool for developing leaders. Investing in and supporting our employees keeps our institution healthy and sets us up for a bright future. Questions? Contact: erin.collier@unlv.edu
Professional Development at UNLV-CY 2021 Preview! Spring 2021 HR PD series All offered in two-part series, except where noted Topics including Emotional Intelligence (four-part series) Cultural Intelligence (four-part series) Giving Feedback All training Conflict Resolution Women Leaders Crucial Conversations High Performing Teams (four-part series) Working with Difficult People
Salary Administration Contact Connie Nolan Spring Semester PTI reminders: New hires/Add Job - Initiate in Workday by November 29th. Employee Type - Semester (PTI Hours Per Week) Period Activity Pay - Complete to HR in Workday by December 11th. Activity dates and Payment dates should match. Activity Start Date: 01/11/2021 Payment Start Date: 01/11/2021 Activity End Date: 05/21/2021 Payment End Date: 05/21/2021 Costing allocation: Start date 01/01/2021 or first day of month starting; Costing allocation: End date leave blank (unless paying on a grant). Comments: A description of course information, class days, number of credits, and per credit rate in the comments field for all period activity pay. Notes: ECC forms should be completed and to the Provost office by December 11th. If the class is cancelled, please end the PAP before the January payroll runs.
Benefits and Leave Contact Lily Magana Furloughs Overview: Dr. Ericka Smith provided an overview during the Town Hall Meeting on 11/18/2020. Nevada Assembly Bill 3 (AB 3), passed by the Nevada State Legislature during the 31stspecial legislative session on July 20, 2020, includes salary reduction (4.6%) and furloughs (48 hours) for employees in the State s classified system. NSHE approved furlough leave (48 hours) and a corresponding salary reduction (4.6%) for all employees of the NSHE pursuant to Assembly Bill 3 on November 13, 2020. Notifications sent out on November 18, 2020. HR to host virtual informational sessions: Friday, 11/20/20: 9am (PST): Academic/administrative faculty 10am (PST): Classified staff 2pm (PST): Tips for managers and supervisors 4pm (PST): Letters of appointment (salaried/hourly), part-time instructors, temporary hourly Monday, 11/30/2020 9am (PST): Academic/administrative faculty 10am (PST): Classified staff 2pm (PST): Tips for managers and supervisors 4pm (PST): Letters of appointment (salaried/hourly), part-time instructors, temporary hourly
Compensation/Classification Contact Michelle Hogan/Damaris Aguirre Master Letter of Appointment (LOA) job descriptions are now live on the Letter of Appointment salaried guidelines website. These standardized descriptions ensure workers are performing exempt level work under university and FLSA guidelines. Departments may use these master job descriptions in lieu of providing duties descriptions when hiring. The following job descriptions are available as PDFs: Systems Analyst / Network Administrator / Programmer Statistician / Mathematician Research Associate / Coordinator / Analyst Program Director Grant Writer / Coordinator Finance Coordinator / Budget Analyst / Accounting Specialist Database Specialist / Administrator Clinical Operations Coordinator Athletic Administration - Coaches Project Coordinator / Program Coordinator Please reach out to your compensation and classification specialist for additional information or clarification.
Updates from Financial Services
FIN Workday Configuration Updates In Production - sprint #6 - now till December 27 Landing Page flexibility - Monday, November 16 8 required worklets (depending upon manager role) 22 optional worklets (depending upon other roles) Effort Certification Message: Please Be Aware In Progress Receipts can no longer be cancelled after payment FAA & CCFA to see supplier invoice details Acct Analyst & CCJS to see supplier invoice events
W-2s now available in Workday Employees are now able to receive electronic copies of their W-2s for 2018 and later years. A job aid is available with instructions for how to access W-2s 2018 and 2019 W-2s are available for download now. 2020 documents will be available in Workday at the end of January 2021 Paperless elections from ADP do not carry over into Workday. To discontinue receiving paper tax documents, please reference the job aid or contact the Workday Support Team at workdaysupport@unlv.edu Reference: Business Affairs Headlines
Duplicate routing approvals for requisitions A new Workday enhancement removes potential duplicate requisition approval routing for managers / supervisors when they have previously approved requisitions as the detailed worktag manager (programs, gifts, grants, projects - PGGP) security role. If you have any questions about requisition approval routing, please contact Chelsea Meggerson at 702-895-5508 or chelsea.meggerson@unlv.edu. Reference: Business Affairs Headlines
Monthly Check Printing Payments Accounts Payable will print and mail paper checks for suppliers once a month during the COVID-19 pandemic. Drive-up services are provided. The check(s) will be delivered to your vehicle at the south entrance to CSB at the scheduled time. Please have your UNLV employee I.D. available at the time of pickup. Accounts Payable has scheduled monthly check pick-up and distribution for the rest of the year: Monday, November 30 Tuesday, December 29 To arrange check pickup, please email racquel.rodriguez@unlv.edu prior to 7 p.m. the day before the distribution date.
Operational Updates Meetings - Spring 2021 Meetings will continue virtually until further notice Spring 2021 meeting calendar (3rdThursday of the month) January 21 February 18 March 18 April 15 May 20
Reminders Next Meeting Date: Thursday, December 17, 2020 Time: 9 a.m. 10 a.m. Visit the Headlines from Business Affairs website to download a comprehensive copy of this PowerPoint presentation Complete a short survey to let us know how we can improve Send questions and suggestions to headlines@unlv.edu
