Operational Update Meeting Schedule and Financial Services Updates
Stay informed with the latest operational updates for the Fall 2020/Spring 2021 period, including human resources, HCM Workday configuration updates, financial services news, and more. Get insights on campus operational meeting schedules and key updates from HR and finance departments. Join the sessions and keep track of important information affecting UNLV employees.
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Presentation Transcript
Operational Update Meeting May 21, 2020
Agenda Operational Update Meeting Schedule for Fall 2020/Spring 2021 Human Resources General HR Updates HCM Workday Configuration Updates Financial Services Finance Workday Configuration Updates Expense Tracker is Live!! General Finance Updates, Information, and Reminders
Campus Operational Meetings Proposed Schedule - WebEx meetings until further notice June: June 8, June 18 Effective July 1 monthly meetings (dates align with the Student Union reservation August 2020 - May 2021) 2020 2021 July 16 January (no meeting) August 13 February 10 September 9 March 10 October 14 April 14 November 12 May 12 December 9 Calendar invites to go out by next week
Updates from Human Resources
General HR Updates Contact Veronica Thomas You and Working In a Time of Social Distancing- Informational Sessions Guidelines for all UNLV employees
HCM Workday Configuration Update Contact Anthony Guinan Update - Period Activity Pay (PAP) with Hours Integration FTE Integration running as of Wednesday, 5/20 Hours per week now required for all PAP Update - Overdue Onboarding Notifications NSHE utilized wrong report for first run last week (5/11) and included terminated employees. Has been updated to only reflect active.
Updates from Financial Services
Fin Workday Configuration Updates Update - Deployed in Production Security - split - NRA Tax Specialist (for foreign suppliers) vs Tax Manager In Progress (Build and Test thru June 28) Add Cost Center Financial Analyst (UC) to view Supplier Invoice Request Intercompany Payroll - Production scheduled for June 8 demonstrations, job aids, communications lined up Payroll Commitments for FY21
Schedule your own audit reports Use the schedule a report task Identify the name of the report Pick a frequency - can be run daily, weekly, monthly, etc.
Schedule your own audit reports Complete applicable prompt set
Schedule your own audit reports Complete the Schedule criteria Pick some time before most people are using WD in tenant
Check Printing June Payments Accounts Payable will print paper checks for suppliers once a month during the COVID-19 crisis. Checks will be available for pick by UNLV departmental employees only on May 27, 2020 after 11 a.m. Drive-up services will be offered as well. The check(s) will be delivered to your vehicle at the south entrance to CSB at the scheduled time. Please have your UNLV employee I.D. ready at the time of pickup To arrange check pickup, please email racquel.rodriguez@unlv.edu prior to 7 p.m. on May 26, 2020
New Posting Rule for Auxiliary Accounts Effective May 1, the posting rule for RC0243: Miscellaneous Sales Auxiliary now maps to 4320: Sales and Services of Auxiliary Enterprises regardless of the fund type This enhances accurate reporting. Business processes do not change If you have any questions, please contact Sarah Tamargo at sarah.tamargo@unlv.edu. https://www.unlv.edu/news-story/new-posting-rule-auxiliary-accounts
New or Updated Workday Reports Manager Balance Reports This report now has view-access for the following security roles: cost center financial analyst, worktag owner (unit, cost center, gift, grant, program, project), and worktag manager (unit, cost center, gift, grant, program, project) Operational Receivable Aging by Invoice Date w/Award info-FIN-CR-(NSHE) This report now has drill-down details for award contract owner, award number, and more Self Supporting Budget - Programs Not Assigned to State Appropriation Program Hierarchy - FIN - CR (NSHE) This report now identifies programs with self-supporting budgeted funds that have not been assigned a state appropriation program hierarchy
New or Updated Workday Reports State Budget to Actual Comparison- Allocation of Resources by Expenditure Ledger - Summary - FIN - CR (NSHE) This report was formerly known as FY 19 State Budget to Actual Comparison. It now provides guidelines when selecting report prompts. Award Billing Audit V2 - FIN - CR (NSHE) This report now excludes closed awards View Sponsor Invoices for Award - FIN - CR (NSHE) A sum was added to the Amount Due column https://www.unlv.edu/news-story/new-or-updated-workday-reports
COVID-19 Expense Tracker is LIVE! Business Affairs Administration Web Portal https://apps.administration.unlv.edu/AdminWebPortal Reminders Log in using your ACE Account Click on the Expense Tracking Tile Be sure to read the bullet points at the top of the page End-User Guide Recorded Training & Demo Submit a Question FAQs Coming Soon!
COVID-19 Expense Tracker is LIVE! End-User Guide Submit a Question Recorded Training & Demo
Reminders Next Meeting Date: Wednesday, June 8, 2020 Time: 9 a.m. 10 a.m. Visit the Headlines from Business Affairs website to download a comprehensive copy of this PowerPoint presentation Complete a short survey to let us know how we can improve Send questions and suggestions to headlines@unlv.edu
