Optimizing Departmental Budget Requests for Efficient Financial Management
Explore the concept of Departmental Budget Requests (DBR) and how they streamline financial operations, offering benefits like automated transactions, data entry, and budget transfers. Discover when to initiate a DBR, along with common justification codes and scenarios to avoid processing a DBR.
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Presentation Transcript
Departmental Budget Request (DBR) Financial Management Operations Operational Accounting July 12, 2023
Agenda What is a DBR? Benefits of a DBR When to process a DBR When not to process a DBR Calculating Fund Balance Creation of DBR
What is a DBR? Automated budget and fund transfer initiated at the departmental level Created/modified within FAMIS (Scr 520) or Canopy Embedded rules control the creation of most allowed transfers
Benefits of a DBR Departmental Data Entry Once source account to multiple destination accounts (up to 10) Departmental Electronic Approvals Automatic posting upon approval FYI notifications to recipients Security and account access control Creation, routing and approval through Canopy or FAMIS
When to process a DBR To increase or setup a budget Transferring from fund balance (GL to SL) Setting up budget on field trip accounts To transfer funds between different accounts 24xxxx to 24xxxx account transfers 51xxxx to 65xxxx account transfers GL account to non-mapped SL account To move funds between pools Setting up UFO (Unit Financial Obligation) Transferring the lump sum salary pool 1005 to the all-expense pool 1000 Transferring over-realized income Transferring revenue (0001) to the all-expense pool (1000) for budget authority
When not to process a DBR When moving expenses or revenue from one account to another a DCR should be processed Moving payment card or Concur transactions a DCR should be processed Correcting payroll a PCT should be processed
Justification Codes CD Cover Deficit CN Correction of prior DBR EP Transfer between expense pools FB Transferring from fund balance IB Initial Budget OI Over-realized income OT Other (notes required) PR Budget to cover payroll PS Paying for Scholarships SF Start up funds SS Salary Sweep
Calculating Fund Balance GL YTD Ending Fund Balance Less: YTD Ending Encumbrances Plus: Unrealized Income Less: Over-realized Income Less: SL Account Available Balance Fund Balance in the GL available to transfer to the SL (Sc 18, acct ctrl 3xxx) (Sc 18, acct ctrl 9620) (Sc 19/34, 0001 pool) (Sc 19/34, 0001 pool) (Sc 19/34, 1000-8000 pools)
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