Optimizing Local Edit Checks for Student Information System Efficiency
Discover how to enhance efficiency in the Student Information System through local edit checks. Explore existing methods and the benefits of a new local edit check process, along with a detailed overview. Improve collaboration with IT for a streamlined approach.
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Presentation Transcript
Local Edit Checks within The Student Information System Presentation to CAIR: November 6, 2015 Local Edit Checks (LEC s) By Pete Van Hamersveld, Associate Director Institutional Research, CSU Dominguez Hills 1
Goal of presentation Outline existing edit check method run remotely at the System Office Summarize benefits of new Local Edit Check method Show details of the Local Edit Check method and report
Official Files submitted to the CSU Chancellors Office ERS: Enrollment Reporting System ERSA: Applicants ERSS: State-Support Students sERSS: Self-Support Students ERSFA: Financial Aid ERSD: Degrees Conferred ERST: Credentials Recommended 3
The Standard Edit Procedure Run ERS file overnight Upload to Chancellor s office Run edits and download error report Merge with ERS file to display questionable fields Send to Records to investigate and clean Repeat until census date! Run census files on census date 4
The Standard Edit Procedure Run ERS overnight Upload to Chancellor s office Run Edits and download error report Merge with census file to display questionable fields Send to Records to investigate and clean Repeat until census date! Run census files on census date Process remaining errors on flat file, hardcoding fixes in SPSS Submit edited clean census file 5
Can this be done faster and better? Yes! Produce Error checks within PeopleSoft! 6
Acknowledgements: The programming for this project was produced by Penny Tanaka Enterprise Applications/CMS, CSU, Dominguez Hills 8
New Edit Procedure Mimics the ERS files regarding post-data transformation editing Edits not run at CO Edit report does not require custom preparation by IR Only takes a few minutes to execute The Records office can run it whenever they want and as often as they want Records can fix a few errors at a time and get quick feedback Edit report provides dynamic information on relevant fields
How it works 10
Simplified More Efficient More Powerful Better Results 26
