Optimizing P2P System: October 2020 Workshop Insights
Explore best practices for creating requisitions, handling payment terms, and utilizing the UR Procurement Website's self-help section in the Monthly P2P Workshop held in October 2020.
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Presentation Transcript
Monthly P2P Workshop October 2020
UR Procurement Website P2P Self Help Not sure how to create a catalog requisition, set a delegation or resolve an invoice match exception? Visit the UR Procurement Website P2P Self Help Section. It provides Quick Reference Guides, Videos and Tips and Tricks to support your use of the P2P System. You can also access the website from within Workday under the Resources section 2
October 2020 Monthly Workshop Topics Blanket Order Best Practices Creating requisitions with Milestone Payments 3
October 2020 Monthly Workshop Topics Blanket Order Best Practices Order goods items as needed using the Marketplace or a non-catalog requisition Consultant/Independent Contractor requisitions should be created as identified below: 1 Goods line with total hours and rate per hour 1 Service line with Start Date and End Date and Total Dollars = $0 Service requisitions (i.e. Cleaning Service, Transcription Services, Equipment Maintenance) should be created as a non-catalog service line with a start date, end date and total amount Equipment Maintenance requisitions should include a description of the equipment as well as the model and serial number. Use a Requisition Template for routinely ordered non-catalog items Service line requisitions require an attachment. Examples could be contract, price list, statement of work, quotation 4
October 2020 Monthly Workshop Topics Creating requisitions with Milestone Payments Occasionally when purchasing capital equipment, a supplier quote references specific payment or billing terms (See examples below) 80% upon delivery/shipment and 20% upon installation/acceptance 10%-upon receipt of order/80%-w/delivery/10%-w/on-site acceptance It is important to setup your requisition correctly to avoid creating change orders or payment delays if your quote references this type of payment scenario. Best practice is to utilize goods lines to detail what is being purchased including the total quantity for each line. The dollar value of the item should be referenced within the item description and the unit cost field should be $0. In order to allow for the appropriate receipt and payment (based on the quoted terms), a line should be entered for each of the payment terms included in the quotation. See example on the next slide. 5
October 2020 Monthly Workshop Topics Goods Lines with Payment Terms: 10% upon Order; 80% Upon Delivery; 10% On-site Acceptance 6
October 2020 Monthly Workshop Topics Purchase Order View with Goods lines with $0 and Payment Term Lines with Dollar Value 7
October 2020 Monthly Workshop Topics Consultant/Independent Contractor Best Practice Example 8
October 2020 Monthly Workshop Topics Other Services Examples 9
