Optimizing Supply of PPE during Shortages

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Facilities implementing reuse or extended use of PPE need to adjust donning and doffing procedures. Learn about the Personal Protective Equipment (PPE) burn rate calculator and strategies to optimize PPE supply during shortages. Explore information on N95 respirators, facemasks, gowns, eye protection, gloves, and more. Graphs provide visual data on PPE usage.

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Uploaded on Mar 15, 2025 | 0 Views

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CCO Contracts and Compliance Workgroup September 27, 2022 The meeting will begin momentarily at 9:05 am

Agenda Topic Topic Time Time Presenter Presenter Announcements PHE Unwinding Partner Webinars NEMT Joint Meeting 9:05 am 9:15 am Dave Inbody TPL Notification 9:15 am 9:25 am Janine Kelty & Michelle Cooper EPSDT 9:25 am 9:45 am Nathan Roberts Member handbooks for Vet and COFA Dental 9:45 am 9:55 am Andrea Smith Subcontractor Performance Report 9:55 am 10:15 am Summer Cox & Andrea Smith REALD Data Update 10:15 am 10:20 am Mary Durrant Open Discussion Time permitting All 2

TPL Notification Janine Kelty & Michelle Cooper

EPSDT Nathan Roberts

Member handbooks for Vet and COFA Dental Andrea Smith

CCO Subcontractor Report Review CY2021 CCO Contract Requirements and Aggregate Review Results Sep 27, 2022 HEALTH SYSTEMS DIVISION Quality Assurance and Contract Oversight Unit

What we will cover CCO Contract Exhibit B, Part 4, Section 11 Subcontractor Requirements Aggregate review results CY2021 Next steps

Subcontractor and Delegated Work Report CCO Contract Exhibit B, Part 4, Section 11(a)(8): Contractor shall provide to OHA, via Administrative Notice, a Subcontractor and Delegated Work Report in which Contractor shall summarize in list form all Work and other activities required to be performed under this Contract that have been Subcontracted to a Subcontractor. The Subcontractor and Delegated Work Report must be provided to OHA by no later than January 31 of each Contract Year and within thirty (30) days after there has been any change in a Subcontractor or the Work Delegated to such Subcontractor. % of CCOs who submitted required Subcontractor and Delegated Work Reports and Attestations: by Jan. 31, 2021 = 100% by Jan. 31, 2022 = 92%

Subcontractor Performance Report CCO Contract Exhibit B, Part 4, Section 11(a)(13): Contractor shall Monitor the performance of all Subcontractors on an ongoing basis and perform, at least once a year, a formal review of compliance with all Subcontracted obligations and other responsibilities, performance, deficiencies, and areas for improvement. Such review shall be documented in an Annual Subcontractor Performance Report, which must be completed within one hundred eighty (180) days after the annual anniversary of the effective date of the Subcontract. % of CCOs who submitted ALL required 2021 Subcontractor Performance Reports = 5% % of CCOs who submitted ALL required 2021 Subcontractor Performance Reports timely= 0% CCO Contract Exhibit B, Part 4, Section 11(a)(16): Contractor shall provide a copy of each Annual Subcontractor Performance Report (or Medicare Compliance Review) to OHA, via Administrative Notice, within thirty (30) days of completion.

Subcontractor Performance Report (continued) CCO Contract Exhibit B, Part 4, Section 11(a)(14): The Annual Subcontractor Performance Report must include at a minimum the following elements: (a) An assessment of the quality of Subcontractor s performance of contracted work; (b) Any complaints or grievances filed in relation to Subcontractor s work; (c) Any late submission of reporting deliverables or incomplete data; (d) Whether employees of the Subcontractor are screened and monitored for federal exclusion from participation in Medicaid; (e) The adequacy of Subcontractor s compliance functions; and (f) Any deficiencies that have been identified by OHA related to work performed by Subcontractor % of CCOs whose 2021 Subcontractor Performance Reports contained ALL required elements = 41%

Subcontractor Corrective Action Plan (CAP) CCO Contract Exhibit B, Part 4, Section 11(a)(17): In the event Contractor identifies, whether through ongoing monitoring or formal annual compliance review, deficiencies or areas for improvement in a Subcontractor s performance, Contractor shall cause Subcontractor to implement a Corrective Action Plan to remedy such deficiencies. In addition, Contractor shall provide to OHA, via Administrative Notice, a copy of the CAP documenting the deficiencies, actions required of the Subcontractor to remedy the deficiencies, and the time frame for completing such required actions. The foregoing Administrative Notice shall be made within fourteen (14) days after providing the Corrective Action Plan to the applicable Subcontractor. Where applicable, % of CCOs who submitted ALL required CAP notices to OHA = 0% Where applicable, % of CCOs who submitted ALL required CAP notices to OHA timely = 0% CCO Contract Exhibit B, Part 4, Section 11(a)(18): Contractor shall provide OHA with an update on the status of the Corrective Action Plan at such time that the Subcontractor has (i) been successfully removed from Corrective Action, or (ii) of the Subcontractor s failure to fully remedy the underlying deficiency if the deadline for such remedy has passed. Such update shall be provided to OHA, via Administrative Notice, within fourteen (14) days after the intended original completion date set forth in the applicable CAP.

Compliance Overview 2021 CCO Subcontractor Reports & CAP Notices 120% 100% 100% 92% 80% 60% 41% 40% 20% 5% 0% 0% 0% 0% 1/31/21 Work Reports 1/31/22 Work Reports Performance Reports Timely Performance Reports Report Elements CAP Notices Timely CAP Notices

Next Steps? QA Team will support CCOs next steps to achieve compliance QA Team will send an email to each individual CCO by Oct. 31, 2022, which will include: List of missing materials / elements Improvement Plan Template QA Team will ask CCOs to respond to email by Dec. 31, 2022 QA Team will collaborate with CCOs to develop additional tools: Evaluation criteria template for CY2022 review Revised Subcontractor and Delegated Work report template for CY2022 2023 & 2024 CCO Contract language revisions CAP Template (CAP ID)? Other helpful tools?