Organisational Development Dashboard - September 2016
Dashboard showcasing headcount, FTE distribution, grade distribution, departmental headcount, equality and diversity data, gender analysis, and staff turnover information for September 2016. Includes insights on staff demographics and changes over time.
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Organisational Development September 2016 Dashboard Headcount 500 454 442 420.5 450 392 408.6 386 388 353 400 363.5 359.6 350 354 337 328.5 324.6 350 313.8 Headcount FTE 300 250 200 150 100 50 0 31.3.10 31.3.11 31.3.12 31.3.13 31.3.14 31.3.15 31.3.16 30.9.16 There were also 6 agency temporary staff employed as at 30.9.16 Grade Distribution Job Level No. of staff % of staff FTE A 9 2% 8.1 B 36 7.9% 29.8 C 99 21.8% 89 D 136 30% 127.7 E 101 22.2% 95.3 F 58 12.8% 55.55 G 13 2.9% 13 H 2 0.4% 2
Headcount by department As at 30 September 2016 150 129 118 115.55 106.5 100 63 61.2 29 34 33.3 27.9 50 21 20 Headcount 14 18.1 19.6 14 14 13 8 7.4 3 2.8 1 1 FTE 0 For comparison at 30 September 2014 150 112 107.6 97 87.5 100 30 40 39.4 35 32.8 23 50 22.6 18 28.3 13 Headcount 15.9 12.2 10 10 7 6.8 4 4 3 3 FTE 0 Commentary The figures provided for 2014 have been adjusted to provide comparisons between the figures. For example in 2014 there was an IT and Facilities department, but those staff have been placed in Customer and Business Services (IT) and Organisational Development (Facilities). FOI Appeals Lawyers are counted in the Policy Delivery figures in 2014, but are currently counted within the Performance Improvement figures. The most growth has been in the area of Enforcement and Performance Improvement. Some of the growth for Performance Improvement can be attributed to the move of a Customer Contact Team into the department as well as the FOI Appeals Lawyers.
Equality and Diversity Data Staff ethnicity analysis Staff disability analysis % of staff based on minfo % of staff new starters since 1.4.16 % of new starters since 1.4.16 % of staff Asian and Asian Disabled 4.2% 4.1% 2% - British Not 95.8% 95.9% Black and Black disabled 1.3% - British Age analysis Chinese 0.4% - Age % of staff % of new starters since 1.4.16 Mixed ethnicity 1.3% - Category Other ethnicity 0.2% - White (all categories) 85.24% 100% 16-19 - - No information/prefer not to say 8.7% - 20-29 13.7% 20.8% 30-39 31.7% 45.8% 40-49 23.6% 29.2% 50-59 24.7% - 60+ 5.9% 4.2%
Gender analysis Gender by Grade Job Level % of grade female % of grade male 180, 40% Female Male A 33% 67% 274, 60% B 72% 28% C 61% 39% Gender analysis: New starters since 1.4.16 D 64% 36% 13, 42% E 60% 40% Female Male 18, 58% F 55% 45% G 38% 62% H - 100%
Staff turnover, Starters, Leavers and promotions Staff Turnover Staff turnover in the first half of the year was 4.2% which is consistent with the turnover rate after the first half in recent years. At this rate the full year turn over would be 8.4% 19 staff have left the ICO from April 2016: This comprised 13 promotions/role changes outside the ICO, a retirement and 5 for personal reasons. Staff turnover % 20 18.5 15 13.4 10.5 10 8.3 10.4 10 6.3 8.2 Staff turnover % 7.7 5 4.8 7.95 0 2006-7 2007-8 2008-9 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 16-17 projected Number of new starters 33 Number of promotions 30 Number of leavers 19
Sickness absence rates 9.00 7.77 7.38 8.00 7.00 7.00 5.77 5.56 days 6.00 5.02 4.86 4.71 5.20 5.00 4.55 4.4 4.00 2.84 2.97 2.72 3.00 2.22 2.14% 1.81 1.87 1.93 1.75 2.00 2 1.00 1.57 1.68 0.85 0.99 1.02 1.09 0.95 0.92 1.26 0.93 0.00 2006-7 2007-8 2008-9 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 Q2 2016- 17 Average Days lost Overall absence % Short-term absence % Short term absences exclude absences of over 3 weeks duration. The Civil Service average absence rate is 7.4 days lost per staff member per year.
Learning and development Person-Days attended Training by Dept Type of training Number of days Number Av per head 40 3 Corporate Affairs Career Development 4.0 283 2.4 Customer and Business Services Information Rights 359 293 4.65 Enforcement 15 1.9 Finance Leadership and Management 26 115 3.4 Good Practice New starter 155 45 2.25 Organisational Development Professional and technical 580 195 1.5 Performance Improvement 47 2.2 Policy Delivery 31 2.2 Regions 135 4.4 Strategic Liaison Sample of training courses Health and Safety New Starter Induction Introduction to FOI BSC examination prep Advanced Certificate in Investigatory Practice Know about policing in Scotland and N.Ireland Know about the ICO website Sharepoint Dignity, Diversity and Inclusion Prezi Presentation Skills Speech Writing
Organisational Development : Summary Q2 Management support Learning and Development HR processes Facilities Management Health and Safety Pay review implemented and staff paid increases on the pay review date of 1 July, so avoiding the need to budget for pay arrears. Very strong results following the introduction of the new approach to BSC training. This builds on the ICO core DP training, eliminates duplication and focuses on examination preparation. Pensions benefit statements for members of the new Alpha scheme authorised and distributed. 3 accidents in the last quarter (includes illness with intervention from a first aider). All minor incidents and no Riddor reportable absences. Supporting the business Discipline/grievance investigations completed and hearings held. Recruitment for Non-Executives well underway and completed in October. Lease arrangements for new parking scheme being put in place. Staff informed of new arrangements. Commenced procurement for qualification in public sector complaints handling, primarily targeted at staff in PID. People Strategy and Recruitment Strategy completed and signed off. Recruitment for Deputy Commissioner well underway. Hays appointed to support ICO, job advertised in September and interviews expected in November. Exhibited at the Manchester University Careers Fair. Installation of accessible toilet facility on second floor of Wycliffe House. Media skills training procured and extended to include social media broadcasting Job evaluation exercises completed. Completion of recruitment of Corporate Governance Group Manager to lead private office support for the Commissioner. Private room established for Northgate contractors. Undertaking a training needs analysis with the Advice Services team for a customer service training programme Secondment for a member of staff to the DCMS arranged. Co-authoring the Annual Report for the Northern Ireland Equality Commission with Belfast based managers. Introduction of microwave ovens in browseries around the office following staff feedback. Facilitated staff survey action planning for the Good Practice team Introduction of news in the loos using signage in toilet facilities to promote well being initiatives. Starting with telephone/online GP service which is available to staff. Delivering services Supported the Enforcement team with the design and delivery of their interactive training day. Review of Political Activities policy completed, with update agreed with the Trade Unions. Contribution to the project exploring scanning processes and potential outsourcing of the activity. Large volume Case Officer recruitment completed with 12+ new starters to commence in October/November. Specialist IT training booked including SharePoint, User acceptance testing and APMG agile project management Fire evacuation practice co- ordinated. Multiple internal recruitment exercises completed, providing wide range of development opportunities.
