Overcoming IMS Challenges and Solutions
Learn about the challenges faced in developing and implementing IMS and explore possible solutions such as resistance to change, communication gaps, lack of commitment, and more. Discover lessons learned, including the importance of strong leadership support, engagement at all levels, and structured integration.
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Presentation Transcript
Group one Overcoming IMS challenges Mojalefa (Rapporteur) Koketso Nandi (Chair) Jonas Paulus Jerome Mpandemanya
Challenges in Developing and Implementing IMS Challenges Challenges Possible solutions Possible solutions Resistance to Change - Training (development & implementing of IMS, Benefits and advantages of IMS) Induction of new employees Regular discussions on IMS Involvement of all staff on all stages of IMS development and implementation for ownership, that will also instill cooperative behavior among staff Keep the IMS Simple and easy to understand and implement - - - - -Regulatory complexity or complexity in integration - Identify interfaces in all processes with the organizations Establish quality/IMS committee with representatives from all departments, conduct gap analysis -
Challenges in Developing and Implementing IMS cont Challenges Challenges Possible solutions Possible solutions Communication gaps - Develop and implement communication Process involving all stakeholder identified Improve feedback mechanisms - Time consuming - - Proper Planning Allocate/dedicate time for development of all processes for process owners and sub- process owners in groups and share responsibilities (some time away from office) - Insufficientstaff and lack of resources - - Lobbying Plan and Budget within the Metrix of what is available (work with what you have)
Challenges in Developing and Implementing IMS cont Challenges Challenges Possible solutions Possible solutions Lack of commitment from the Management - Leadership training , scientific visits/fellowships or study tours Lack of understanding - - - Regular trainings Engagement of all staff at different levels Linking IMS to employees respective arears of work Poor Documentation - - - Centralized records repository Version control for digital record keeping Issuance of updated to documents to all staff
Lessons Learnt - The importance of strong leadership support - Engagement is crucial at all levels (level one to three) - Two-way communication mechanism is key in development and implementation of IMS - Importance of Structured approach to integration (proper planning) - Capacity building plays an integral role in development and implementation - Simplicity is the way to go
Thank You, Merci, Kea Leboha, Siyabonga, Asante sana, Meda wase, Tatenda
