Overview of Workday Implementation Project
Workday is a comprehensive human resource system that will replace existing systems like Peoplesoft, BAS, and Jobapps. BrightPath is the project aimed at implementing the Workday HCM system statewide. The project involves various stages such as planning, architecture, configuration, testing, deployment, and milestones. Workday benefits include streamlining processes, enhancing user experience, improving data quality, and reducing compliance risk. This transition to Workday offers a centralized and simplified experience for employees and leaders. Explore the key features and benefits of Workday through the BrightPath project milestones.
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Presentation Transcript
What is Workday and what does it mean for me?
What is ? BrightPath is the name given to the statewide project to implement the Workday HCM system.
BrightPath Project Milestones Plan Architecture Configure & Prototype Test Deploy NOV 2020 JAN 2021 JAN 2021-MAY 2021 MAY 2021-OCT 2021 OCT 2021-APR 2022 APR 2022-JULY 2022 End to End Testing *We are here! Deliver Customer Confirmation Sessions Develop Testing Stage Milestone Risk Assessment Conduct User Acceptance Testing WEAREHERE 2/9-4/7 6/4-10/28 11/8-3/1 8/9-9/3 11/19 7/5-8/6 9/30 Conduct Unit Testing Finalize Change Impact Deliverable Finalize Training Plan and Curriculum 4
What is Workday? Workday is a comprehensive human resource system that will replace Peoplesoft, BAS, Jobapps, Learn and more.
Core HCM Absence Mgmt Learning Cloud-based Employee self-service Time Tracking Recruiting Manager self-service Regular functionality updates Workforce data Talent Mgmt Payroll All-in-one system
Workday Benefits Peoplesoft HCM Peoplesoft Compensation Reduced Administrative Burden People Leaders will have a one- stop-shop for most transactions Enhanced User Interface Workday offers a more user- friendly interface, making it easier to get work done Simplified Employee Experience Employees will spend less time navigating between systems Peoplesoft Payroll HCM Systems to be replaced by Workday BAS (Benefits) Mobile Capabilities Employees and People Leaders can execute more transactions on-the-go Centralized Records Workday provides a single source of truth for employee data to be leveraged enterprise-wide Robust Data Data quality will be improved and provide transparency in terms of spans, layers and levels JobApps Learn LinkedIn Learning Increased Data Access Employees and People Leaders have increased access to data to make decisions Reduced Risk Streamlined systems, data and integrations enable us to reduce compliance risk Accessibility Employees working across the state and agencies will have a more consistent, simplified experience 7
What does this mean for the state? Streamlined Processes Enhanced Employee Capabilities Harmonization Across Agencies Mobile App Functionality Consolidation of Systems New Functionality 8
Employee and Manager Self-service What does all this mean for me?
Employee Self-service (ESS) ESS grants employees access to view and manage much of their HR- related information online. Update your personal information. Make changes to benefits. Request time off.
Manager Self-service (MSS) MSS streamlines administrative tasks and allows managers the ability to assist employees growth and development Approve time tracking and absence requests. Complete performance management and development plans. Create and assign learning to your team.
BrightPath Change Agent Network Change Agent Network Find Your Change Agents Change Agent(s) at your agency will: Act as a liaison to leadership Provide direct support to colleagues Receive training to be able to answer questions about the new system Represent unique needs of your agency to the BrightPath Project team http://Brightpath.Ok.Gov
BrightPath Resources BrightPath@omes.ok.gov BrightPath Website 14
