Parking Services Staff Engagement Final Briefing 25.04.18 Recap
This briefing covers the objectives, feedback, final structure, staffing details, timeline, and stages of the process for the Parking Services staff engagement in Cumbria. It includes a review of duties, employee support, and next steps in the consultation process.
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Presentation Transcript
PARKING SERVICES Staff Engagement Final Briefing 25.04.18 Serving the people of Cumbria
Agenda Recap on Objectives Feedback received Final Agreed Structure Key Changes Timeline and Stages of the Process Employee Support and Advice Next Steps & Key Dates Questions and Answers Serving the people of Cumbria
Recap on Objectives This is a redundancy consultation as the current posts are being deleted from the structure and being replaced by new posts. The aims of the review are to: Review the duties required of the Parking Services team and ensure that these are undertaken at the relevant level. Create a Team Leader post to ensure that staff receive the appropriate support and direction within their specific are of responsibilities. Provide the opportunity for progression within the team. Serving the people of Cumbria
Engagement so far 1:1 s have been taken up by individuals Constructive FAQs and consultation responses have been received Trade Union commitment and attendance has been welcomed Any feedback has been thoroughly considered Serving the people of Cumbria
Final Structure 1 x Parking Manager 1 x Parking Appeals Team Leader (grade 9) 3 x Parking Services Officer (grade 7) 4 x Assistant Parking Services Officer (grade 6) Serving the people of Cumbria
Staffing The service will consist of : Number of Posts FTE Post Grade Post Title Number of Posts 1 1 x Parking Appeals Team Leader1 1 9 3 3 x Parking Services Officer1 3 7 4 4 x Assistant Parking Services Officer1 4 6 8 296 hours per week 165,610 Total 165,610 Cost of Structure Serving the people of Cumbria
Timeline and Stages of the Process Serving the people of Cumbria
Implementation 18.06.18 Assimilation and Vacancy Preference Process 26.04.18 12.06.18 Implementation Assimilation and Vacancy Preference Process 26.04.18 12.06.18 Review and Decision (up to 2 weeks) Engagement Period (4 weeks) 18.06.18 13.04.18 25.04.18 15.03.18 13.04.18 Final Outcomes 14.06.18 VR Window (up to 3 weeks) 15.03.18 04.04.18 VR Approval Final Outcomes VR Window (up to 3 weeks) w/c 30.04.18 14.06.18 15.03.18 04.04.18 Serving the people of Cumbria
Employee Information Website www.cumbria.gov.uk/employeeinformation/ Wellbeing Serving the people of Cumbria
Voluntary Redundancy VR applications will receive an outcome w/c 30.04.18 VR process and FAQs included on the Employee Information Website You can contact Your Pension Service regarding any queries relating to your pension Serving the people of Cumbria
Assimilation & Vacancy Preference Process (VPP) New Structure Current Structure Process Positions within the Current Structure Positions within the New Structure Serving the people of Cumbria
Assimilation Assimilation process will compare old and new roles to determine where assimilation appointments can be made Direct Assimilation - the job grade/ scale/ range is the same and - must be a 75% or more match (substantially similar) overall against assimilation criteria Assessed Assimilation - the job grade is different - a further assessment process is required to ensure the job holder has the necessary skills, knowledge and competences to fulfil the requirements of the post - it is the responsibility of the employee to identify and objectively evidence that a new post is substantially similar (75%), which must be verified by two managers (Service Manager and Service Assistant Director) Competitive Selection - Following direct and assessed assimilation, where it is identified that there are more people than posts, a competitive selection process will be necessary. Serving the people of Cumbria
Vacancy Preference Process At Risk Employees not assimilated to posts confirmed as at risk of redundancy and are able to apply for vacant posts through the vacancy preference process Ability to apply for: up to 3 posts; Any grade Posts that can be applied for through vacancy preference process confirmed in individualised letters Letters contain links to make an application Maximum character limit for applications 1 interview where possible Interview dates confirmed asap Serving the people of Cumbria
Key Dates Assessed Assimilation Completed forms to be submitted to reshaping@cumbria.gov.uk by 02.05.18 at 12pm Assimilation outcomes and interviews w/c 07.05.18 Assimilation appeals Need to be submitted by 17.05.18 with appeals held the following week VPP applications Closing date 01.06.18 VPP interviews 08.06.18 with final outcomes to staff 14.06.18 Serving the people of Cumbria
Final Outcomes Personalised outcome letters issued from 14.06.18 Any vacancies which have not been filled through Assimilation and VPP will be advertised internally. For employees who have not secured a post: Alternative employment support Meetings with the Senior Manager & AD to discuss other options Notice of redundancy issued Serving the people of Cumbria
Alternative Employment Support Trial Period? Meetings with Senior Manager / Assistant Director Alternative Employment Programme http://www.cumbria.gov.uk/jobsandcareers/search.asp Serving the people of Cumbria
Support and Advice Learning & Development Service Trade Union Representatives Employee Information Website People Management Pension s Advice Serving the people of Cumbria
Coping with Change Wellbeing Employee Wellbeing Service Management Referral Self Referral Better Health at Work Cumbria - NHS Mental Healthcare Links to Useful National Helplines and Websites Managing Stress Useful information to help you identify and find appropriate support www.cumbria.gov.uk/healthandwellbeing/betterhealth/default.asp Serving the people of Cumbria
Next steps The Statement of Change, Presentation, Structures, Post Specifications and FAQ s are all available on the Employee Information Website. Commencement of assimilation process. Serving the people of Cumbria
Discussion & Questions? Serving the people of Cumbria
Contact Information People Management Lesley Gates and Georgina Hubberstey 01228 221231 Your Pension Service 0300 323 0260 Askpensions@localpensionspartnership.org.uk Trade Union Representatives GMB Unison Unite Serving the people of Cumbria
