PCE Levels and Report Preparation

Brenda Cox, Regulatory Commission of Alaska

PCE Levels are Based on : Non-Fuel Costs Reported on PCE Annual Report Meeting Efficiency and Line Loss Standards Fuel and Purchased Power Costs reported on the Fuel and Purchased Power Cost Report Form 3

Preparing for PCE Reports Begins With: Accurate Bookkeeping Accurate Meter Reading/Reporting Organized Filing/Storage of Invoices Reporting All Eligible Costs 4

Non-Fuel Costs/ PCE Annual Report Income Statement Operating Revenues Personnel Expenses Operating Expenses General and Administrative Expenses Depreciation Expense Interest Expense 5

Personnel Expenses Wages May involve an allocation (city owned) Employer Portion of Payroll Taxes FICA, Medicare, FUTA, and ESC Workers Compensation PERS, Health Insurance, or Casual Labor 6

Operating Expenses Generator Oil Generator Filters Generator Repairs/Maintenance (Parts & Freight) Tools Equipment Rental 7

Operating Expenses - Other Fuel and Maintenance for Work Vehicles Rental 4 Wheeler or Snow Machine 8

General and Administration Outside Professional Services Accountants/ Bookkeepers Lawyers Engineers Consultants Insurance Property Liability 9

General and Administration Office Supplies Postage Office Rent Travel (related to utility business) Training (related to utility business) Bad Debt Expense (Customer Account) RCA Fees 10

General and Administrative - Other Telephone/Internet/Fax Bank Charges for credit card usage or monthly fees Dues and Fees 11

Interest Expense Interest on Fuel Loan Interest on Loan 12

Depreciation and Amortization Depreciation rates in accordance with Rural Electrification Administration guidelines that were in effect as of January 1, 1988. Depreciation is not allowed on Plant purchased with Grants or non-utility money. Major Overhauls must be amortized. (3 AAC 52.630) 13

Non-Eligible Costs Do not include the following costs: Avoidable Costs late fees Lobbying Costs Donations Grant Funded Assets R & R Accounts Future Fuel Accounts Membership Dues related to Lobbying Coffee/Food 14

PCE Annual Report Report ALL allowable costs paid by the utility. Costs have to be supportable. 15

Efficiency and Line Loss Standards Accurate Meter Readings Writing Down Correct Meter Reading Reporting the Correct Meter Reading on Annual Report 16

Efficiency and Line Loss Standards Efficiency Standard If a Utility doesn t meet its efficiency standard (kWh Generated/ gallons consumed) the gallons consumed are reduced so the calculation meets the standard. Reducing gallons consumed lowers the Fuel Cost. 17

Efficiency and Line Loss Standards Line Loss Standard If a Utility doesn t meet the Line Loss standard of 12%. (kWh Generated or Purchased, from whatever source (kWh Sold + Station Service)/ kWh Generated or purchased, from whatever source) the kWh Sold is increased to meet the Standard. If the kWh Sold is increased the Non-Fuel costs per kWh decrease. 18

Efficiency and Line Loss Standards Adjustments made to meet either the Efficiency or Line Loss Standard lower the per kWh cost. This may lower the PCE level. Rate based or Cost based PCE levels. 19

The PCE Annual Report Review A Utility can Request a Review of its PCE Annual Report. Read the Memo that is enclosed with the Letter Order you receive after the review. If something doesn t look right contact us. 20

PCE Annual Report Have Questions? Need Help? Call or Email 907-263-2131 Brenda.Cox@Alaska.gov 21