PEIMS Data Submission and Responsibilities
Explore the details of PEIMS data submission for Texas education systems, including roles and responsibilities, data purposes, and district obligations. Ensure compliance with HCISD norms and contribute to the education system's integrity and efficiency.
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Sign In: To get credit for your session sign in using the remote code 0930 on the OmniTrack System. Scan for more information. Norms: All participants are required to follow the HCISD norms. Please scan for a copy of the norms. 2020-2021 PEIMS General Session Responsibility Presented by: Performance Outcomes Department
PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS) PEIMS General Session 2020-2021 - Roles & Responsibilities Wednesday, Sept. 30, 2020 Harlingen CISD
PURPOSE PEIMS Data is used for: TEA Standard Reports Texas Accountability System Demographics College & Career Military Ready indicators First Financial Accountability rating TEA Data Resources & Research Texas Student Data System (TSDS) Early Childhood Data Submission (ECDS) KG and PK Class Roster Residential Facility (RF) Tracker Special Education Budget Process Audits External and Internal Grant Applications Export Files ex. LMS, Clever, Tango, iStation, Blackboard, Transportation, Child Nutrition
DATA SUBMISSIONS PEIMS Fall - Student Data, Finance Budget, Student Leavers Mid Year District s Actual expenditures Summer Attendance, Course Completion, Contact Hours for CATE, Bilingual/ESL, Special Education, Discipline Extended Year Summer Programs (Bilingual, Special Education, Dual Credit) Early Childhood Data Collection Pre-kindergarten (3 and 4 year olds), Kindergarten SPPI 14 Submission Class Roster Submission Fall- last Friday in September, Winter last Friday in February Resident Facilities RF Tracker Special Education
DISTRICTS RESPONSIBILITY Data Integrity: To submit current, complete, and accurate data Validate and edit the data Correct and process data in a timely manner Submit a fatal-free file to TEA on or before the required due date Requires Superintendent s signature -approves accuracy and authenticity of data Keep student data confidential and secure Maintain user s accounts secure No sharing and saving user account information Maintain district s password policy
CAMPUS RESPONSIBILITY Administration enter, review and certify data accuracy Office staff enter and review data Teachers enter and review data (ex. attendance, grades), assessment administrators
STUDENT INFORMATION Student Enrollment PK-eligibility and funding Basic Demographic Information Graduates & Leavers Special Programs Participation Bilingual/ESL Migrant CATE Special Education Title 1 504, Intervention Strategy Dyslexia Program of Study Crisis Reporting (new) Student Truancy (new) Course Completion (1st 12th grade) Dual Enrollment Reporting-new Attendance Discipline Summer Programs Participation Census Code Campus Enrollment Type Student CTE Certificates and Certifications (level 1 and 2)
STAFF INFORMATION Basic Demographic Information Teacher Class Assignments Employment - Days & Percent Salary Amounts Salary Funding Source Staff Responsibilities *NEW* E1670 PARAPROFESSIONAL-CERTIFICATION- INDICATOR-CODE Contractual Instructional Services CTE teachers World Languages teachers
ORGANIZATION INFORMATION Budget Amounts Actual Expenses Campuses Shared Arrangements Services
OTHER DATA REQUIREMENTS Crisis Reporting Student s Learning Location Last Friday in September Last Friday in October Expanding Learning Opportunities for Students PID Person Identification Database for Students and Staff PET PID Enrollment Tracking Student enrollments and withdrawals File submitted weekly TREx Texas Records Exchange System Electronic data transfers to other schools Fill requests within 10 days Report Card Grades, Transcripts, EOC info. AskTed Campus information (address, student enrollment, principal, campus type, cyber security contact)
PEIMS PROCESS The district has ONE opportunity to resubmit PEIMS Collect and Input Review and Correct Verify Imperative we meet deadlines Certify & Sign Quality and Quantity are essential in this area Submit
HELP & RESOURCES Answer questions Department Website Data Quality Manual Directors of all the Special Programs Trainings, Meeting Recordings, Videos, Workshops eSchoolPLUS Attendance Community Eligibility Program (CEP) Leaver Discipline TREx Provide training for campus staff Review PEIMS reports IDs Search for Students to help reduce leavers TEA PEIMS Website https://www.texasstudentdatasystem.org/
THANK YOU 427.3486 Perform_outcomes@hcisd.org helpdesk@hcisd.org
