POTS Board of Directors Meeting Q1 Financial Report 2021

POTS Board of Directors Meeting Q1 Monday, Jan. 31, 2022 6:00-7:30PM Via Zoom

Agenda Board Chair and ED Report 2021 Financials Presentation on Sisters of Charity Training Communications Strategy: Branding discussion

Board Chair Report 2021 Program Outcomes Fundraising Successes Great Events, New Friends Capital Project Progress 2022: A look ahead

2021 Performance 2021 Performance Revenue Contributions: Generosity exceeded expectations ($650k in December) Events: Hosted the Shoot (May and December) and Virtual Event (May), NYC Event and Golf (Oct) Government Grants: Additional funding received from NNY (received another $600k in 2021), also new grant IOLA ($50k) Foundations & Corp. Mix of increases from existing relationships (PDT, Catholic Charities) increasing support and new organizations (George Link, WGC) In-Kind Contributions: In-Kind is starting to trend up, but we have received additional government funding so trailed budget for the year. PPP: Forgiveness Achieved Oct. 2021 Other: Government paid us additional funds for the full amount of forgiveness request ($144,517) and reimbursement for Legal Expenses ($35,000) Expenses Salaries, Taxes & Fringe: Additional hires through year (Greeter, Pantry Manager, Finance Manager, Director of Communications, Custodian (Showers)) Food: Additional food funding that was not anticipated when the budget was prepared Program: Exceeding budget as we distributing more funds to the community as we have received additional grants designated for community distributions. (Mother Cabrini, Christian Brothers, Romanesa, EFSP) Professional Services: Still need to recognize the In-Kind value for Strategic Planning Consulting 2021 Revenue Actual Variance Budget Contributions $1,348,069 $800,000 $548,069 Events, net of expenses $798,497 $515,000 $283,497 Government Grants $1,462,730 $807,430 $655,302 Foundations & Corp $2,257,964 $1,836,400 $421,564 PPP $199,190 $200,000 ($810) In-KindContributions $1,083,610 $1,818,760 ($735,150) Other $186,587 $5,170 $181,417 Total Revenue $7,336,647 $5,982,760 $1,353,887 Actual Budget Variance Expenses Salaries Taxes & Fringe $2,998,694 $2,809,210 $189,484 Food $991,969 $375,800 $616,169 Food In Kind $1,029,858 $1,720,010 ($690,152) Program Expenses $308,413 $244,020 $64,393 Program In-Kind $53,752 $73,890 ($20,138) Professional Services $128,498 $211,830 ($83,332) Other Expenses $529,474 $543,150 ($13,676) Total Expenses $6,040,658 $5,977,910 $62,748 Surplus/(Deficit) $1,295,989 $4,850 $1,291,141 Note Financials still in progress adjustments will be booked

2021 Balance Sheet Assets 2020 2021 S Change % Change Cash $4,483,621 $5,594,118 $1,110,497 24.8% Restricted Cash $1,650,000 $1,650,000 $0 0% Contributions/Grants Receivable $644,328 $863,603 $219,275 34.0% Prepaid Expenses $82,603 $37,969 ($44,634) (54.0%) Accounts Receivable $18,802 $11,803 ($6,999) (37.2%) Other Current Assets $640 $1,000 $360 56.3% Total Current Assets $6,879,995 $8,158,495 $1,278,500 18.6% Fixed Assets $6,832,812 $6,679,279 ($153,533) (2.2%) Due To/From PBFF $119,000 ($33,875) ($152,875) (128.5%) Total Assets $13,831,807 $14,803,898 $972,091 7.0% Liabilities & Net Assets 2020 2021 S Change % Change Accounts Payable & Accrued Exp $148,595 $122,698 $25,899 17.4% Deferred Revenue $485,360 $590,108 $104,748 21.5% Current Liabilities $633,955 $712,806 $78,851 12.4% Notes Payable LT $199,190 $0 $199,190 100% Total Liabilities $833,145 $712,806 $120,339 14.4% Net Assets $12,998,663 $14,091,092 $1,092,429 8.4% Liabilities & Net Assets $13,831,807 $14,803,898 $972,091 7.0% Note Financials still in progress adjustments will be booked

Sisters of Charity Training DeBrief Presented by Sue Shultis and Patti Moores

Interactive Branding Session January 31st, 2022

Why is branding important? Why is branding important?

Importance of Branding Importance of Branding Creates a memorable impression Distinguish our organization from others

Importance of Branding Importance of Branding

Importance of Branding Importance of Branding Creates a memorable impression -Advances audience in a ladder of engagement Distinguish our organization from others -Facilitates recognition, establishes reputation

Ladder of Engagement Ladder of Engagement Advocates Supporters Influence Visitors Observers Unaware Number of people *Observers: *Visitors: *Supporters: *Advocates: Social media viewers / Breakfast Forum attendees Social media followers / First time Clients / A day in the life at POTS Donors / volunteers / client-volunteers Donors / volunteers / clients spreading the word about POTS

Distinguish organization from others New York Nonprofits and 501c Tax Exempt Organizations Organization Count: Assets Total: Income Total: 176,583 $688,868,287,330 $454,791,290,276 Source: taxexemptworld.com

POTS Branding POTS Branding

Objective Objective 1. Take stock of the views of the board on branding 2. Take note of comments and suggestions 3. Gather information to provide a concrete proposal for the consideration of the Mission and Programs Committee 4. Proposals for adoption by the Board

Potential areas of discussion Potential areas of discussion Mission Vision To be a loving community in the Bronx that nourishes the basic needs and hungers of all who come to its door. We believe that every person should have access to the essentials of life and the support necessary to achieve stability and ultimately self- sufficiency.

Potential areas of discussion Potential areas of discussion Values Name 1. Community 2. Respect 3. Hospitality 4. Empowerment 5. Justice Part of the Solution Parte de la Soluci n POTS

Some examples: Suggested approach Some examples: Suggested approach Mission: Why do we exist? To end hunger by organizing food, information and support for community survival and dignity. help individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger Bronx community .

Some examples: Suggested approach Some examples: Suggested approach Mission: Why do we exist? organize the world s information and make it universally accessible and useful. reduce poverty and injustice, strengthen democratic values, promote international cooperation, and advance human achievement .

Question 1. Do you consider that POTS needs to Question 1. Do you consider that POTS needs to revisit its Mission, Vision, Values or Name? revisit its Mission, Vision, Values or Name?

Question 2. Mission Question 2. Mission

Question 2: Mission Question 2: Mission Mission: Why do we exist? Concise Matches our programs and values To be a loving community in the Bronx that nourishes the basic needs and hungers of all who come to its door. Oriented towards food services

Question 2: Mission Question 2: Mission Type of services - Clients 14 12 10 8 6 4 2 0

Question Question2: 2: Mission Mission Mission: Why do we exist? 1. To be a loving community 2. In the Bronx 3. Nourishes the basic needs 4. and hungers 5. of all who come to its door

Question 2: Mission Question 2: Mission Mission: Why do we exist? To be a loving community in the Bronx that cares for all who come to its door seeking solutions in their journey to stability.

Question 3. Vision Question 3. Vision

Question 3: Vision Question 3: Vision Vision: What do we want to achieve? Matches our values Matches our methodology We believe that every person should have access to the essentials of life and the support necessary to achieve stability and ultimately self- sufficiency. Too long Raises questions on concepts

Question 3: Vision Question 3: Vision Vision: What do we want to achieve? 1. Access to the essentials of life 2. Support 3. Achieve stability 4. Self-sufficiency.

Question 4. Values Question 4. Values

Question 4: Values Question 4: Values Values True to our history Matches Mission and Vision 1. Community 2. Respect 3. Hospitality 4. Empowerment 5. Justice Too many Repetitive

Question 4: Values Question 4: Values Values 1. Community 2. Acceptance 3. Respect 4. Empowerment / Empathy

Question 5. Name Question 5. Name

Question 5: Name Question 5: Name Name Part of the Solution POTS Parte de la Soluci n

Appendix A 2021 Other Expenses Expenses 2021 Actual 2021 Budget Variance Repairs and maintenance $70,361 $78,820 ($8,459) Equipment rental $12,894 $12,120 $774 Occupancy and utilities $108,624 $109,270 ($646) Supplies $71,455 $62,730 $8,725 Printing and copying $14,547 $26,580 ($12,033) Computer $74,451 $72,510 $1,941 Conferences and training $26,092 $22,540 $3,552 Insurance $50,459 $61,210 ($10,751) Service Fees $51,206 $49,570 $1,636 Telephone $29,451 $29,630 ($179) Postage and messenger $7,168 $7,250 ($82) Office and miscellaneous $11,413 $10,920 $493 Total $529,474 $543,150 ($13,676) Note Financials still in progress adjustments will be booked

Appendix B - 2021 Outcomes Overall people served: 36,000 (5,000 fewer than 2020) Pantry Meals: 2,752,000 (700,000 more than 2020) Dining Room meals: 120,000 (100,000 fewer meals than 2020) Total meals: 2,872,000 (increase of 600,000 over 2020) Overall Public Benefits obtained: $10,717,263 (increase of > $3.7 million) Evictions Prevented: 215 (increased by 35) Persons connected to jobs or job training: 135 (no change) ESOL - 25 starting from Level 1 in new employment linked program Mentorship goals set: 215 (increase of 77) Clients served by mail program: 1,284 (decrease of >200) Clients served by shower program: 178 (decrease of 100)

Next Board Meetings Monday, April 25, 2022, 6:00 7:30PM Annual Meeting Monday, July 25, 2022, 6:00 7:30PM Monday, October 24, 2022, 6:00 7:30PM