Preparedness for Online Admissions in Higher Education
Meeting review focusing on the transition to online admissions for academic year 2015-16, including implementation timelines, funding details, and necessary steps for colleges and universities. Emphasis on digital infrastructure, software development, online payment systems, and bank agreements
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Presentation Transcript
Welcome Higher Education Department s Review Meeting 9thApril, 2015 Derozio Hall Presidency University 3/7/2025 1
Preparedness for on- line admissions for Academic Year 2015-16 3/7/2025 2
From Academic Year 2015-16, admissions to UG & PG courses shall be through ONLINE merit-based admission system; All Govt. colleges / Govt.-aided colleges / University colleges / Universities (excepting minority institutions) will come within this exercise; Each Institution will operate online system on a standalone basis it will not be a centralized one but specific to each Institution; 3/7/2025 3
Time frame for implementation of On- line admission - Procurement of hardware latest by 31st January, 2015; Development of software latest by 28th February, 2015; Software to be ready and tested latest by 31st March, 2015. 3/7/2025 4
Fund has been provided to Govt / Govt aided colleges @ Rs. 1.5 lakhs for purchase of computers & accessories; It is expected that by this time all colleges / universities have taken the following steps .. Procurement of hardware components like Computer, Servers, UPS, Printer etc.; A reliable high-speed internet data connection; 3/7/2025 5
Development of a registered Website with sufficient Web-server space; Development of SOFTWARE & TEST RUNNING of it; Opened account with a Bank having Computer Network / Connectivity; Fixing up Bank s Service Charge against every on-line submission of Registration Fee; 3/7/2025 6
Agreement with a Bank to allow e-challan through the online admission system; Option for both on-line payment of the Registration Fee or off-line payment at Bank Counter; Even where a Bank lacks e-facility, arrangement to be made for depositing fees off-line in the Bank; Fees should not be accepted on the Campus, as far as practicable; 3/7/2025 7
Every College / university will provide following information within 15th May, 2015 to the Education Directorate / Department. Details of website of college/ university; E-mail address of college/ university; Details of seats in prescribed format (i) course wise & category wise (ii) subject wise & category wise (iii) academic facilities 3/7/2025 8
(iv) hostel & other infrastructural facilities On-line Registration fees fixed for on-line admission; Preparedness so as to start admission schedule within 7 days of the date of publication of H.S. / B.A. /B.Sc./ B. Com. Result; Name & address with Code no. of the Bank for payment of fees by applicants; 3/7/2025 9
Admission Committee details, viz, name, telephone no. & e-mail etc.; Whether Test Run of Software has been done or not; Whether option for re-starting admission process manually has been kept in case of any MECHANICAL/ ELECTRONIC FAILURE; Personal contact No. (Mobile/Land/e-mail) of Principals / OICs/ TICs of colleges & Inspectors of Colleges, Registrars of universities for running HED s HELPLINE. 3/7/2025 10
Every college / university will have to create additional 17% reserved seats within A.Y. 2020-21 to obtain reservation @10% for OBC-A & 7% for OBC- B); Accordingly, every college / university, subject to practicability, has increased seats in UG / PG courses for OBC students in the last A.Y; Every college / university will need to create additional seats for A.Y. 2015-16 also without curtailing no. of unreserved seats; Proportionate increase of seats for SC/ST students will also be done so that out of total no. of available seats for each course, 22% seats for SC students & 6% seats for ST students are reserved; 3/7/2025 11
Every college / university will publish on the website no. of seats reserved for SC/ST/OBC- A/OBC-B/PH students for each Hons. course / U.G. General Course / P.G. Course; If some of the reserved seats remain vacant after admission process, Due Procedure for de-reservation of vacant seats must be followed before offering those seats to General candidates; Any case of violation of the W.B. State Higher Educational Institutions (Reservation in Admission) Act, 2013 shall be viewed seriously; 3/7/2025 12
HELPLINE During the Admission Season the Higher Education Department will run a HELPLINE; HELPLINE will monitor and review the admission process for assistance of students & redressal of grievances; Information sheet along with Personal contact No. (Mobile/Land/e-mail) of Principals / OICs/ TICs of colleges & Inspectors of Colleges, Registrars of universities will be required for running HELPLINE. 3/7/2025 13
Admission into B.Ed /B.P.Ed/ M.Ed/ M.P.Ed colleges /courses for the Academic Year 2015-16 3/7/2025 14
Govt / Govt-aided colleges & universities, offering B.Ed/ B.P.Ed/ M.Ed/ M.P.Ed courses, will conduct on-line admission process on stand alone basis; For self-financed Teachers Training colleges, counselling for admission will be done centrally by the affiliating university through on-line or off-line mode; Decision on whether central counselling will be on- line or off-line will be taken by the affiliating university order issued by H.E. Deptt. vide this Deptt. No. 239-Edn (CS) dt.16.03.2015 3/7/2025 15
50% of the seats in Govt. / Govt.-aided B.Ed colleges / B.Ed. Deptts. of universities are to be reserved for untrained in-service/ deputed teachers of classes IX XII; If seats reserved for deputed teachers are not filled up fully, the vacant seats may be de- reserved and offered to freshers, with prior written approval of the affiliating university; For self-financing B.Ed. Colleges, 20% seats are to be reserved for untrained in-service deputed teachers ; 3/7/2025 16
In the event of these seats of self-financing colleges remaining vacant / not filled up, those may be de-reserved and offered to freshers with prior approval of the affiliating university; The ratio for HOME university students and OTHER university students shall be 80:20 - order issued by H.E.Deptt. vide this Deptt. No.330- Edn(CS) dt. 06.04.2015 A Curriculum Committee has been constituted by H.E. Deptt vide No. 329-Edn(CS) dt. 06.04.2015 3/7/2025 17
This Committee will recommend a uniform curriculum for all B.Ed./ B.P.Ed./ M.Ed. / M.P.Ed. Institutions of this State and submit to Government for consideration ; Dr. Mita Banerjee, V.C. (+919830120890) of W.B. University of Teachers Training, Education Planning & Administration will chair the Committee; The Committee has been advised to submit the Report within 4 weeks; 3/7/2025 18
Considering the requirements of NCTE Regulations, 2014, fee structure of self-financing colleges offering B.Ed/B.P.Ed / M.Ed/M.P.Ed two year program has been revised vide H.E. Deptt no.346-Edn(CS) dt 08.04.2015; Annual Fee per student may be upto Rs.75000/- inclusive of Development Fee and a Refundable Caution Money of Rs.5000/-; Hostel charges, where applicable, and examination fee may be realized separately; 3/7/2025 19
It has been confirmed by NCTE (vide D.O.No.49- 11/2015/NCTE/N&S dated 12.03.2015 ) that unlike private institutions, the Govt. / Govt. - aided Institutions need not deposit any Endowment Fund & Reserve Fund; All the Govt. and Govt.-aided Teachers Training Institutions & universities will submit requirement for creation of new teaching /non- teaching posts as per NCTE Regulations, 2014 in the prescribed format (in XL format) along with soft copy within 30th April ,2015 to the Deptt. 3/7/2025 20
NAMES OF THE TEACHERS TRAINING INSTUTIONS ALREADY ALLOTTED FUND during Financial year 2014-15 for additional built up /renovation/ book grant/ furniture grant etc. 3/7/2025 21
Sl .No Name of The College (Govt. college) Purpose of Grant Amount Sanctioned 1. Civil Works 13,39,229/- Institute of Education for Women,Hastings House,Kolkata Repair 10,00,000 /- +16,35,358/- Development 16,16,216/- 2. Electrical works 59,074/- Govt. College of Education, Burdwan Furniture 5,78,113/- 3. Repair works 4,89,530/- Govt. Training College , Hooghly Tubewell 6,54,236/- 3/7/2025 22
Sl .No Name of The College (Govt. college) Purpose of Grant Amount Sanctioned 4. Seminar 1,50,000/- David Hare Training College,Kolkata Development 21,39,780/- 5. Electrical works 11,79,335/- Govt. College of Education, Banipur Electrical works 3,67,227/- 6. Library Building 9,97,822/- Institute of Education(P.G) for Women, Chandannagore 3/7/2025 23
Sl .No Name of The College (Govt.-aided college) Purpose of Grant Amount Sanctioned 1. Sevayatan Shiksha Mahavidyalaya,Medinipur Development 21,00,000/- 2. Shimurali Sachinandan College of Edn. Nadia Development 59,09,374/- Book Grants 7,00,000/- 3. Gopal Chandra Memorial College of Education Book Grants 7,00,000/- 4. R.K.M.Sikshan Mandir Belurmath Book Grants 7,70,000/- 3/7/2025 24
Other Teachers Training Institutions (Govt./ Govt-aided) are requested to submit their requisition of fund for infrastructural development and purchase of necessary equipments to the Higher education Department within 30th June,2015 following financial rules of the State Government to comply with the NCTE Regulations,2014. 3/7/2025 25
As per NCTE Regulations, 2014, NOC from the affiliating university will have to be attatched with the on-line application for NCTE s recognition/permission; A large no. of new applicant institutions (self- financing) are coming up for setting up new B.Ed colleges in the State; For a planned expansion of Teachers Training Institutions in the State, the affiliating universities may issue NOC after due consultation with the State Govt; 3/7/2025 26
Mandatory Assessment and Accreditation of Higher Educational Institutions under UGC Regulations, 2012 3/7/2025 27
The UGC Regulations, 2012 stipulate mandatory assessment and accreditation of H.E. Instituions as pre-requisites for . (i) funding/ recognition by UGC, (ii) prescribe the time schedules for undergoing accreditation/ re-accreditation, (iii) designate Accreditation Agencies, and (iv) penal provisions for not complying with these Regulations; 3/7/2025 28
Every H.E.I. which has completed six (6) yrs of academic operations or 2 batches have passed out, whichever is earlier, shall apply within 6 months for Accreditation; Accreditation will be valid for a period of five (5) yrs; Each H.E.I. shall apply for Reaccreditation six (6) months before expiry of five (5) yrs period; The Vice Chancellors of universities were apprised about the Regulations vide H.E. Deptt no. 321 (15) Edn(U) dt.14.03.2013; 3/7/2025 29
The UGC may impose following penalties for failing to get Accreditation / Reaccreditation . Withdrawal of recognition of the H.E.I. under Sec.12 B of the UGC Act; Withholding of all grants allocated to such H.E.I.; Declaring such H.E.I. to be ineligible for consideration for any assistance under general/ special assistance program; 3/7/2025 30
Fund provision under RUSA Under component - 7, RUSA, Infrastructure Grants to Colleges are sanctioned; Maximum fund sanctioned per college is @ Rs 2 (two) crore, equally divided into two financial years of 2015-16 and 2016-17; College must have valid accreditation from NAAC on the date of application ; Opening of dedicated bank account for RUSA in any Nationalized Bank and to send the details to RUSA Directorate for fund transfer; 3/7/2025 31
Names of 59 Accredited Colleges qualified for RUSA Grant Sl. No. Name of college Grade Bankura Zilla Saradamani Mahila MV 1 A Barrackpore Rastraguru Surendranath College 2 A Bethune College, Kolkata, 3 A Lady Brabourne College, Kolkata, 4 A Raja Narendralal Khan Women's College Midnapore 5 A Ramakrishna Mission Sikshanamandira (Autonomous) 6 A Ramakrishna Mission Vidyamandira (Autonomous) 7 A RamaKrishna Mission Vivekananda Centenary College 8 A Scottish Church College, Kolkata 9 A Serampore College Serampore 10 A St. Joseph's College, Darjeeling 11 A St. Xavier's College (Autonomous), Kolkata 12 A 3/7/2025 32
Sl. No. Name of college Grade Women's Christian College, Kolkata Bankura Christian College Bankura Loreto College Kolkata Midnapore College Midnapore Ramakrishna Mission Residential College (Autonomous) Kolkata Acharya Girish Chandra Bose College, Kolkata Bankim Sardar College, South 24 Parganas Belda College, Paschim Medinipur Dhruba Chand Halder College, South 24- Pg Dr. Bhupendra Nath Dutta Smriti Mahavidyalaya, Burdwan Dr. Kanailal Bhattacharyya College, Howrah East Calcutta Girls' College, Kolkata Garhbeta College, Paschim Medinipur Gurudas College Kolkata Jagannath Kishore College , Purulia 13 A 14 A 15 A 16 A 17 A 18 B 19 B 20 B 21 B 22 B 23 B 24 B 25 B 26 B 27 B 3/7/2025 33
Sl. No. Name of college Grade Jogamaya Devi College, Kolkata, Kaliachak College, Malda Maharaja Manindra Chandra College, Kolkata Malda College, Malda Mugberia Gangadhar Mahavidyalaya, Purba Medinipur Panchakot Mahavidyalaya, Purulia Prabhu Jagatbandhu College, Howrah Raghunathpur College, Purulia Raja Peary Mohan College, Uttarpara, Hooghly Ramakrishna Mission Brahmananda College of Education, Kolkata Rani Birla Girls' College, Kolkata Sabang Sajanikanta Mahavidyalaya, Paschim Medinipur Sambhunath College, Birbhum Satyapriya Roy College of Education, Kolkata Savitri Girls' College, Kolkata Seth Anandram Jaipuria College, Kolkata 28 B 29 B 30 B 31 B 32 B 33 B 34 B 35 B 36 B 37 B 38 B 39 B 40 B 41 B 42 B 3/7/2025 34 43 B
Sl. No. Name of college Grade Shyampur Siddheswari Mahavidyalaya, Howrah Sreegopal Banerjee College, Magra, Hooghly St. Paul's Cathedral Mission College Kolkata Sudhiranjan Lahiri Mahavidyalaya, Nadia Sukanta Mahavidyalaya, Dhupguri, Jalpaiguri Susil Kar College, 24 South Parganas Syamaprasad College, Kolkata, Tarakeswar Degree College, Hooghly The Bhawanipur Education Society College, Kolkata Uluberia College, Howrah Vivekananda Mission Mahavidyalaya, Purba Medinipur, Basanti Devi College Kolkatta, Institute of Education for Women, Alipore , Kolkata Maharajadhiraj Uday Chand Women's College, Burdwan Ramsaday College, Amta, Howrah Vidyasagar College For Women, Kolkata 3/7/2025 44 B 45 B 46 B 47 B 48 B 49 B 50 B 51 B 52 B 53 B 54 B 55 B 56 B 57 B 58 B 59 B 35
Financial norms of College Grant 35% of total sanctioned fund (Rs. 70 lakh) for creation of New Infrastructural Facilities; 35% of total sanctioned fund (Rs. 70 lakh) for Renovation / Up-gradation of Existing Facilities; 30% of total sanctioned fund (Rs. 60 lakh) for creation of New equipments/facilities 3/7/2025 36
Creation of new Infrastructural facilities Hostels Toilets Laboratory Computer Centres Classroom Canteen/Cafeteria Computers Books Journals E-resources Renovation /up-gradation of existing facilities Academic building Administrative building Campus development Hostels Toilets Library Classroom Canteen /Cafeteria Laboratory Computer Centre 3/7/2025 37
NEW PROPOSALS FOR FINANCIAL GRANT FOR CONSTRUCTION OF BUILDING AND OTHER CIVIL INFRASTRUCTURE FOR F.Y. 2015-16 3/7/2025 38
Govt /Govt-aided colleges & universities have been advised to submit proposals for financial grant for construction of building / other civil infrastructure for the F.Y. 2015- 16 within 30th June, 2015; The Guidelines for submission of proposal have been uploaded on the website of the H.E.Deptt; 3/7/2025 39
Recommendation of West Bengal College Service Commission 3/7/2025 40
WBCSCs Recommendations for the Post of Principal University No. of colleges with vacancy No. of colleges for which recommended C.U. 52 47 B.U. 45 22 V.U. 23 15 W.B.S.U. 19 13 N.B.U. 21 09 K.U. 27 09 G.B.U. 11 04 S.K.B.U. 11 01 Teachers Trng college 06 06 Total 215 126 3/7/2025 41
No. of colleges having vacancy in the post of Principal was 215; Recommendations by WBCSC is for 126 colleges; No. of colleges still having vacancy stand at 89; Vacancy in some more colleges have been created meanwhile due to superannuation; So, total vacancy may go up to 100 or more; 3/7/2025 42
Some colleges are yet to report vacancy position of Principal to DPI / WBCSC ; All colleges are advised to report their vacancy position of Principal to DPI / WBCSC without further delay; Rationalization for the vacant posts of Assistant Teachers / Librarians will commence from the month of May, 2015; Last date for sending vacancy report to DPI/ WBCSC need to be extended; 3/7/2025 43
Further Clarification on COSA by the Finance Deptt vide No.2588-F(y) dt 24.03.2015 3/7/2025 44
Queries Clarifications 1.Whether the salary bill for every month has to be submitted Treasury for payment. Yes, salary bill will be submitted by the College / University to the treasury every month. to Treasury will transfer fund to the College / University fund maintained in the bank 2. Whether the university will receive the cheque from the treasury and make payment to their employees in turn through transfer or the treasury will take care of such transfer of payment every month. bank 3/7/2025 45
Queries 3. Whether the Treasury will settle all statutory deductions and other recoveries like EMI on House Building Loan, Salary savings premium on LIC, GSLI, Credit Co-operative Society schemes, Employees welfare fund etc. made from the monthly salary bill of teachers, officers, non - teaching employees. Clarifications The College / University will submit with the Gran-in-aid employee-wise salary details both gross amount and net after PFD deduction. This net of PFD deduction will be transferred to the college fund/university fund after the bill is passed by the Treasury/PAO. The net claim after P.Tax, deductions and internal deduction will be paid by the College/University to the employees by transfer credit to their respective bank account. College / University will deposit P. Tax and Income tax recovered by deduction at source to the respective tax authority in appropriate manner. bill the Income Tax 3/7/2025 46
Queries Clarifications Treasury will transfer the total provident Fund recovered in a bill to the P.F. Deposit account of the College / University under head 8336. employee- wise ledger for PF will be maintained by the college/University. 4. The University is maintaining the P.F. Ledger of individual employees and the treasury is functioning only as banker of the university. What will be the future process of maintaining such accounts. College/University will reconcile the total PF balance in the Pf Deposit pass Book at the end of each month with that of the PF Cash Book and at the end of each FY in terms of the Provisions of TR 6.08(5) and 6.08(6)j of WBTR, 2005. Interest will be allowed only after the same is sanctioned by DPPG for which the updated sanctioned by DPPG for which the updated balance report duly certified by the TO/PAO concerned needs to be furnished by the PF Deposit account operator of College / University to the DPPG. 3/7/2025 47
Queries Clarifications 5. The University is still continuing the contributory Provident fund Scheme for few employees, but not such option is available in COSA In case of CPF, the College/University will recover the PF contribution from the employee s salary as internal deduction after receipt of the salary in the College / University fund. 6. The Head of Account shown in the COSA i.e. Major/Minor/Sub-Minor head of accounts are not applicable for the University at present as the universities are getting fund from the Government as MaintenanceGrant on account of payment of salary and as Additional Maintenance Grant for other expenses. So how the said head of accounts will be tagged with the university employees. The DDO of the University will draw fund meant for salary of the employees by transfer University fund MaintenanceGrant . Additional Maintenance Gran are under object head 31-Grant-in-aid . Salary grant needs to be further sub-divided under 31-01-Salary . Administrative Department to take necessary action. to the through COSA 3/7/2025 48
Queries Clarifications 7. The Consolidated Remuneration 'paid to the contractual employees appointed against the vacant SubstantivePost are charged against the MaintenanceGrant received from the State Government. After implementation of COSA, from where such payments will be made by the university. Consolidated contractual against vacant posts needs to be drawn in COSA. If it is not met out of Maintenance Grant , remuneration may be booked under object head 31-01-Salary for which action needs to be taken by the Department. remuneration employees for appointed they their 8. The university is paying pension and family pension every month out of the Maintenance Grant 'received from the State Government. What will be the future course of action for the university towards release of the same after implementation of COSA. Pension and family pension are paid by each university under their respective pension rules which are supposed to have been issued after approval of the competent authority Department and Finance Department. in Education Release of the required fund and its drawl from treasury/PAO should not be a problem, since it does not come under COSA. It will be guide by the Pension rules of the University 3/7/2025 49
Queries Clarifications 9. Two numbers of colleges are getting their monthly salary, pension and consolidated remuneration of the part-time teachers university as composite grant after submission of bills every month. The university charges expenditure against the Maintenance Grant . What will be done in this case after implementation of COSA at University end. Already answered at (6), (7) and (8) above. from the the said 10. The State Fellowship (JRF &SRF) is also being paid MaintenanceGrant received from the State Government How the same will be incorporated in COSA. State Fellowship does not come under COSA out of the 3/7/2025 50
