Project Estimation Techniques for Effective Planning
Learn about various project estimation techniques based on team scenarios, estimation methods, organizing tasks, tracking project progress, and managing risks. Explore methods such as top-down, bottom-up, group consensus, comparison, and analogy to enhance project planning and execution.
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Presentation Transcript
Activity Which Estimation Technique? 1. A project has dell-defined details and the team has the time to conduct a thorough estimation. Which of the following estimation techniques are most appropriate for each of the scenarios on the right? 2. All members of the team are highly qualified professionals who have worked together on projects before. Group Consensus Top-Down Bottom-Up Comparison or Analogy 3. Though this project is unique, the team has a large number of previous projects to draw information from. 4. The team is short on time and needs a starting point for assessing individual sections of the project.
Activity Estimating, Not Committing In teams of 3-4, consider the following scenario: Your and your team of three have been tasked with moving the sales office to a new location 3.6 miles away. There are 43 employees who will be transferred, along with files, computing equipment, and at least one box of personal property per individual. The executive vice president has asked for a pretty exact estimate. You think it will take 11 days to complete the move, but haven't yet shared the estimate with her. List at least 3 methods you can use to accurately share this estimate. For each of the three methods chosen, list one advantage and one disadvantage associated with using it.
Activity Organizing and Sequencing Tasks Consider the following scenario: One of your best friends is graduating from college and you ve decided to throw her a big party. Her parents have volunteered to let you decorate and hold the event at their house, the food is to be catered, and you would like to invite as many of her friends and family as you can. 1. Create a basic work breakdown structure, listing 15 planning activities that must take place 2. After determining which activities must occur before others, create a precedence diagram with the activities and tasks outlined in your work breakdown structure
Activity Tracking Project Progress Examine the following project status information: ID Task Units of Work Units Complete Days Start Date 1 Plow/cultivate soil 15 15 5 April 30 2 Plant seeds 25 25 8 May 6 3 Water, weed, and fertilize growing crops 15 5 90 May 15 4 Initial harvest 25 0 7 August 20 5 Water, weed, and fertilize growing crops 5 0 21 August 27 6 Second harvest 15 0 5 September 20 In teams of 3-4: Calculate the percentage complete, or earned value Using a whiteboard or application, create a basic Gantt chart. Estimate the total time elapsed for the project
Activity A Risky Scenario In groups of 3-4, consider the following scenario: A local charitable organization has decided to host a pot luck social dinner, where everyone is expected to bring a prepared dish to share. A main objective is raising awareness of the charity, with a secondary objective of soliciting donations or support from the community. What are 5 basic risks the organization should consider? For each, what are 2 basic mitigation or management strategies they could employ?
Activity Finding and Analyzing Stakeholders Consider the stakeholders in a typical wedding. Remember that stakeholders with a similar stake can be listed as groups. In teams of 3-4 list 15 stakeholders/stakeholder groups on a whiteboard. For each, analyze their level of interest and power as it pertains to the wedding planning and execution. Determine each stakeholder s management strategy (monitor, keep informed, etc.) Diagram: Malachowsky, Samuel. Project Team Leadership and Communication. Lintwood Press. 2018. p. 104.
