Project Management Overview and Value
Project Portfolio Management (PPM) is essential for organizations to prioritize, align, and efficiently manage their projects. CA PPM Project Components help centralize project operations, including properties, teams, tasks, costs, and status reports. The value of CA PPM lies in its role as the core of project management, enabling resource and portfolio management to function effectively.
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www.regouniversity.com Clarity Educational Community Project Management Overview Presented by: Joe Almeida, Dan Drees
Agenda Overview of Project Components Value of Project Management Challenges Rego Keys to Success Questions 2 Clarity Educational Community
What is Project Management? Project Portfolio Management (PPM) is the centralized management of processes, methods, and technologies used by project managers and project management offices (PMOs) to analyze and collectively manage a group of current or proposed projects based on numerous key characteristics. Organizations can prioritize & align their portfolios to best meet their needs for resource capacity project priority/regulatory needs & capital planning cycles. Furthermore: The objectives of PPM are to determine the optimal resource mix for delivery and to schedule activities to best achieve an organization s operational and financial goals while honoring constraints imposed by customers, strategic objectives, or external real-world factors. What does this mean? PPM can help your organization plan, execute & disseminate demand, projects, resources & initiatives in order to more efficiently complete project work. 3 Clarity Educational Community
CA PPM Project Components Projects include the following components* Properties: The attributes that provide general information about the project and settings used for processing purposes Team: Who is working on the project Tasks: What is being done for the project Cost/Budget/Benefit: How much the project will cost and the effect on the bottom line Status Reports: To communicate project status with others *This is the command center for a Project Manager. It allows him or her to input and share all components of a project effort. 4 Clarity Educational Community
CA PPM Project Components, cont. Additional components utilized by organizations Risks/Issues/Change Requests: Risk registers, issue logs, and change management can be included in CA PPM to greater centralize project operations Detailed Financial Plans: Ability to place a more detailed financial forecast in CA PPM and manage the financial burn against the work effort 5 Clarity Educational Community
Value of CA PPM Project Management Project Management is the heart of CA PPM without it the gastrointestinal tract (Resource Management) or the brain (Portfolio Management) cannot function The one-stop-shop for information about all of the organization s initiatives Foundational information which rolls up to aggregate views giving the organization at-a-glance knowledge of their investments and activity Single source of truth for a project effort and all of its moving parts 6 Clarity Educational Community
Value of CA PPM Project Management, cont. Gate reviews for key stages can be automated for faster, smoother phase transitions When combined with sub-projects and/or programs stakeholders can roll up and disseminate information to their sponsors at an aggregate level Dashboards can be used to roll up all pertinent project data in one place CA PPM doesn t make projects run more smoothly it enables YOU to make projects run more smoothly (less cost, better quality) by providing timely information to everyone involved at each step of the process 7 Clarity Educational Community
Value, cont. Configuration is key CA PPM is not one size fits all Properly assessing your organization s needs and tailoring the solution to those needs is fundamental to adoption of CA PPM Reviewing the various project fields & views CA PPM provides and determining where and how they re displayed can make or break your implementation The general page on a project record should not include information that a viewer can t find value in immediately This is typically your landing page; it should summarize the project s details All other fields should be moved or removed, depending on value 8 Clarity Educational Community
Typical struggles Data in is not useful unless you can get that data out A detailed reporting strategy & roadmap should be a key output to any first phase CA PPM implementation It often is not and results in a glut of data with no strategy to mine it Failing to spend adequate time to understand what CA PPM is and how it works before it is implemented Fixing CA PPM after a short implementation window This is sometimes valid, but often is a symptom of a larger issue Insufficient or non-existent Organizational Change Management Lack of governance and policy to support adoption Lack of clearly defined expectations/requirements from CA PPM 9 Clarity Educational Community
What are some of your struggles? (Open Mic) Where do you struggle in your project management deployment? 10 Clarity Educational Community
Keys to Success CA PPM Project Management should support your organization s business processes It shouldn t distort them, it should conform to them Altering business processes to conform to a solution is sometimes inevitable, but whenever possible, it should be the other way around Configure CA PPM to support your business and not the other way around Organizational change management is important Training, communications and an open door policy is a very valuable strategy It can make or break a CA PPM implementation 11 Clarity Educational Community
Keys to Success, cont. Simple is best Configure CA PPM to support your organization Implement what is needed, not what is flashy Roll out the modules that your organization can consume As you gain support, adding more functions in CA PPM can increase adoption Increase the complexity later, if needed There is no reason to implement Business Alignment Factors if you do not need them or see no value to them 12 Clarity Educational Community
Keys to Success, cont. Only put in what you need to report out placing everything and the kitchen sink results in two failure points Rejection of a complicated solution A glut of unusable data Keep the UI simple The fewer clicks the better for both project managers & their stakeholders Whenever new fields are needed, configure them on the Investment object This will allow the fields to be shared across all investments if needed 13 Clarity Educational Community
Questions We hope that you found this session informative and worthwhile. Our primary goal was to increase your understanding of the topic and CA PPM in general. Phone 888.813.0444 Email info@regouniversity.com There were many concepts covered during the session, if you would like to contact any presenter with questions, please reach out to us. Website www.regouniversity.com Thank you for attending regoUniversity 2015! 14 Clarity Educational Community
