Proposal Conference for Safety Work Shoes Project

Pre-Proposal Conference RFP: Safety Work Shoes & Occupational Footwear Project # 17-01-06 Prakash Vara Sourcing Specialist 10 a.m. Tuesday, April 18, 2017

Proposal Timeline RFP Section 1.11 Timeline Release RFP Friday, March 31, 2017 10 a.m. on Tuesday, April 18, 2017 at Houston I.S.D. Nutrition Services Support Facility 6801 Bennington Street Houston, TX 77028 Pre-Proposal Conference Last date for questions 1 p.m. on Friday, April 21, 2017 RFP Due 2 p.m. on Thursday, April 27, 2017 Evaluation Period May 2017 June 2017 (subject to change) Selected Proposal(s) Approved Next regularly scheduled Board meeting after evaluation and selection Projection: Thursday, June 8, 2017 2

M/WBE M/WBE Participation Report: Attachment B To meet M/WBE deadlines, please begin documentation as soon as possible. All questions regarding district M/WBE requirements should be directed to: Supplier Diversity Department Yesenia Taylor 713-556-8921 3

RFP Section 5.27 Insurance - REQUIRED 1. Workers Compensation and Employer s Liability Type of Coverage Minimum Limits Statutory $100,000 per accident 2. Automobile Liability: Bodily Injury & Property Damage For all owned, non-owned vehicles and hired vehicles. 3. Commercial General Liability $1,000,000 Combined Single Limit $1,000,000 Combined Single Limit 4. Professional Liability (errors and omissions) may be required at the discretion of the Project Manager. ***This is REQUIRED. Non-compliance will disqualify vendors from this contract.*** All questions regarding district insurance requirements should be directed to: HISD Risk Management Office Candice Wilson 713-556-9225 4

DOING BUSINESS WITH HISD Inquires/Statements - AccountsPayable@houstonisd.org P.O. Related Invoices - HISD_VendorInvoices@houstonisd.org PAYMENT INFORMATION: Check Register Hover over About Us Click on Financing and Legislative Click on HISD Check Register Click on Check Register Online Search Engine (CROSE) Click on Begin your vendor search now WHAT WILL CAUSE A DELAY IN PAYMENT? No purchase order Invalid purchase order Incomplete date No address Purchase order does not match invoice Substitutions without Procurement Approval INFORMATION NEEDED ON INVOICES: Date (Of service) Amount PO# (need to match contract) Address (Match system) Reference Number (No more than 16 characters) Vendor address updates send to Procurement MasterData@houstonisd.org CONTACT US: Accounts Payable Number- 713-556-6426 Accounts Payable Manager- Carmen Rodriguez 5

Evaluation Factors (p. 8) Criteria Description Criteria # Weighted Value 40% 1 2 the purchase price the reputation of the Proposer and of the Proposer s goods or services a) Reference check b) Years in Business c) Voucher Program the quality of the Proposer s goods or services, as applicable a) Product sample evaluation b) Delivery Specifications (Lead Time) 5% 3 15% 4 the extent to which the goods or services meet the District's needs a) Voucher Program the Proposer s past relationship with the District a) On-time deliveries b) Complied with terms of the Project c) Ability to provide service requirements (invoicing, delivery appointments, deliver complete orders) the impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses - M/WBE analysis the total long-term cost to the District to acquire the Proposer s goods or services for a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner: (A) has its principal place of business in this state; or (B) employs at least 500 persons in this state List and weigh any other relevant factors a) Samples and paperwork submitted as requested and complete b) Product codes match samples, paperwork, and/or proposal c) Compliance with Buy American standards 15% 5 5% 6 10% 5% 7 8 0% 9 5% 6

Submission Each Proposal should contain a minimum of 2 USB/Flash Drives. 1. ALL signed (PDF) forms in Attachment A and Attachment B, & (Excel) pricing spreadsheet All forms must be filled out legibly and completely. Any forms requiring notarization must be notarized as requested. Submissions with missing information will have points deducted from Evaluation Factors or be disqualified from consideration at the sole discretion of the district. 7

1295 Form REQUIRED (Form K) As of January 2016, business entities must file Form 1295 electronically with the Texas Ethics Commission using the Commission s online filing application, which can be found at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm The business entity must print a copy of the completed form, which will include a certification of filing containing a unique certification number. The Form 1295 must be signed by an authorized agent of the business entity, and the form must be notarized. The business entity must then submit the completed, signed, notarized Form 1295 to the contracting school district. ..\Advertizing & Download Forms\1295 Form Instructions.pdf ..\Advertizing & Download Forms\1295.pdf 8

References (Form D) Vendors are responsible for providing 3 references containing all of the following information. Company Name Contact Name Email - Company Address - Phone Number All references are due at the time of submission. Please do not use HISD or any district representatives as references. Any HISD-related references will be disqualified. If references do not respond, points will be deducted during evaluation as posted in the RFP. 9

Addenda If there are any questions regarding the RFP, all correspondence should be submitted via email. Any changes will be posted to the Houston ISD website as an Addendum. All Addenda must be printed, signed, and included with proposal submission. To reduce waste and the number of documents required at the time of contract submission, please thoroughly read the RFP and all Addenda before asking questions. Addendum 1 to include questions from Pre-Proposal Conference (to be uploaded on or before 04-21-17) 10

No Late Proposals All proposals must be submitted within the posted timeline. Proposal submitted after 2:00 p.m. (C.S.T.) on Thursday, April 27, 2017 may be automatically disqualified at the sole discretion of the district. 11

Thank you Prakash Vara Sourcing Specialist Pre-proposal Conference 17-01-06 Safety Work Shoes & Occupational Footwear