Proposed Budget Presentation for Fleet Management Department FY2018
The Proposed Budget Presentation for Fleet Management Department FY2018 outlines key initiatives, revenue highlights, and expenditure details. It emphasizes sound fiscal management, expansion of FleetShare, and seeking grant funding for alternative fuel vehicles. The presentation covers revenue and expenditure variances, with a focus on the Revolving Fund. Director Victor Ayres leads the strategic planning to sustain quality infrastructure and conserve resources in alignment with the city's priorities.
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Presentation Transcript
Fleet Management Department FY2018 Proposed Budget Presentation Victor Ayres Director May 18, 2017
FMD Organization Director Fleet Management Victor Ayres PIO / FleetShare / Special Projects Administrative Specialist Sr. Staff Analyst Director's Office Director's Office Director's Office Jedediah Greenfield Keysha Grayson Raul DeLaSantos Assistant Director Assistant Director Operations Division Support Services Denny Traylor WeiYao Chang Deputy Assistant Director Deputy Assistant Director Division Manager Division Manager HPD / HFD / PRD / HAS SWD / PWE Parts Management M5 Peter Nguyen MacArthur Tolliver Terrance York Amber Eldridge Division Manager Administration Manager Asset Management Fuel Management Al Owens Thomas Hollier 2
FY2018 Department Initiatives Department Initiatives Mayor s Priority Plan Houston Strategy Expand FleetShare Expand Shop Loaner Program GPS vehicle tracking program Continue seeking vehicle maintenance cost reductions Sound Fiscal Management Spend Money Wisely Seek grant funding to expand the City s alternative fuel vehicles and infrastructure Sound Fiscal Management Infrastructure Complete Communities Spend Money Wisely Sustain Quality Infrastructure Protect and Conserve our Resources 3
Revenues By Funds Variance FY18 Prop/ FY17 Est 1,595,901 $ 1,595,901 $ FY16 Actual 80,955,719 $ 80,955,719 $ FY17 Budget 89,177,277 $ 89,177,277 $ FY17 Estimate 82,368,020 $ 82,368,020 $ FY18 Proposed 83,963,921 $ 83,963,921 $ % Fund Change 1.9% Revolving Fund Total 1.9% 4
FY2018 - Revenues Highlights Revolving Fund revenues match expenditures as shown on slide 8 5
Expenditures By Funds `` Variance FY18 Prop/ FY17 Budget Change (5,213,356) $ (5,213,356) $ FY16 Actual 80,955,719 $ 80,955,719 $ FY17 Budget 89,177,277 $ 89,177,277 $ FY17 Estimate 82,368,020 $ 82,368,020 $ FY18 Proposed 83,963,921 $ 83,963,921 $ % Fund Revolving Fund Total -5.8% -5.8% 6
FY2018 Budget Expenditures Net Change 7
FY2018 - Expenditures Highlights The FY2018 Budget provides: Funding for health benefits, pension contribution and municipal employees contractual pay increases. Continued Fleet Management support to departments citywide. Funding from the insourcing of parts management. (NAPA parts) 8
Functional Org Chart Fleet Management Department, Victor W. Ayres Finance Department Human Resources General Services HITS $83,963,921 FTEs 387.2 Fleet Director s Office Fuel Asset Parts Fleet Share Operations Management Management Management $22,290,635 FTEs: 48.1 $32,868,011 FTEs: 313.1 $23,352,826 FTEs: 10.0 $643,531 FTEs: 6.0 $4,104,319 FTEs: 6.0 $704,599 FTEs: 4.0 Leadership and management of the Fleet Management Department Oversight of parts supply contracts, management and distribution, and auditing of parts issued Management and oversite of the City s shared motor-pool for all departments Administer citywide fuel program and fuel site maintenance Equipment maintenance and repair of all City rolling stock Licensing, titling, acquisition, and disposal of all city vehicles 9
Questions 10
Appendix A: Ethnicity and Gender FMD Ethnicity FMD Gender NH/OPI ASIAN AI/AN HIS/LAT BLACK MALE FEMALE WHITE MALE FEMALE 90% 10% 0 20 40 60 80 100 120 140 160 WHITE BLACK HIS/LAT AI/AN ASIAN NH/OPI 17% 40% 32% 1% 11% 1% HIS/LAT - Hispanic/Latino AI/AN - American Indian or Alaskan Native NH/OPI - Native Hawaiian or Other Pacific Islander 11
Appendix B: FY 2018 Performance Measures FY16 Actual FY17 Budget FY17 Estimates FY18 Goal Customer Measures Priorities Sound Fiscal Management Annual Fuel Consumption (gallons in thousands) 10,376 10,414 10,312 10,370 Sound Fiscal Management Average Age of Fleet 8.6 7 8.6 7 Sound Fiscal Management Average Repair Cost per Vehicle $339 $411 $376 $411 FY16 Actual FY17 Budget FY17 Estimates FY18 Goal Business Process Measures Priorities Sound Fiscal Management Expenditures Adopted Budget vs Actual Utilization 82% 100% 92% 100% Sound Fiscal Management Revenues Adopted Budget vs Actual Utilization 82% 100% 92% 100% 12
Appendix C: Department FY2017 Accomplishments Awards and Recognition Leading Fleet, top 20 ~Government Fleet Magazine Recognized in ~100 Best Fleets/American City and County FleetShare 60% utilization 22 vehicles added o 10 existing underutilized units 3 new locations Fuel Management 100% regulatory compliance Operational Support Support Mayoral initiatives o Zika abatement, Tax Day Flood, Super Bowl 13
