Proposed Reorganization of Academic Affairs at University of Wyoming

Proposed Reorganization of Proposed Reorganization of Academic Affairs at the Academic Affairs at the University of Wyoming University of Wyoming Presentation to the Board of Trustees March 23, 2017 Kate C. Miller Provost and Vice President for Academic Affairs

Outline Outline Action Request: o Approve changes to 13 University regulations so the reorganization can go into effect. Rationale for Reorganization o Address enrollment challenges o Engage the 21stcentury higher education environment o Improve incentive structure o Realize efficiencies Organization/Budget Impact Implementation Timeline Summary of Proposed Revisions

Features of the Reorganization Features of the Reorganization Move Enrollment Management Functions from Student Affairs to Academic Affairs o Admissions, Financial Aid, Registrar o Advising and Career Services, Student Educational Opportunity Redistribute Outreach School Functions o Move UW-Casper and Regional Centers Provost s direct report o Establish Office of Global Engagement o Establish Distance Education Support Group (TBD May) o Move IT support, Marketing and Communications, Business and Enrollment Management Functions, WPM to other units to achieves efficiencies and improve effectiveness (TBD - May)

Enrollment Management Environment Enrollment Management Environment Declining state support means UW needs to find opportunities to grow net tuition revenue by growing new student enrollment and improving retention rates. The intense competition for students among institutions of higher education in the region requires a more strategic and targeted recruitment approach. o Requires alignment of college level recruiting and support resources with undergraduate enrollment growth expectations. Shifting demographics and academic preparedness among incoming UW students will require that available support services are resourced and aligned with changing student needs.

Expected Outcomes Expected Outcomes Enrollment Management: Directly tie student recruitment, retention, learning and success to the work of faculty and academic administration to significantly increase enrollment, retention and graduation rates. o Principles The University needs to significantly improve recruitment and retention to grow net tuition revenue The University has an obligation to significantly improve students chances of progressing through their course work and completing their degree Shifting demographics and academic preparedness requires that we resource and realign support services in new ways to meet changing student needs. o Solution Follow nationally recognized best practices and get every one on the same team Similar to the Mayo Clinic model of patient care (student support)

Examples Examples Aligned Enrollment Management Aligned Enrollment Management Recruitment: Our best recruiting tool is the strength of our academic programs coupled with close and immediate access to world class researchers and teachers. Registrar and Student data joint planning leads to better course schedules and sequences, clearer paths to graduation and better use of resources and faculty time. Greater success for first generation students - depends on a system of safety nets including financial aid advising, professional academic advising, academic coaching and academic student services. One-stop-shop approach available in a single unit. Orientation - reframed as the beginning of freshmen/transfers development as a UW student. Go beyond admitted student day events and extends into the first year experience to include more intentional exposure to financial literacy and the impacts of college financing decision, to study skills workshops and other programming.

Expected Outcomes Expected Outcomes Ensure that the university fully embraces the 21st century instructional environment including online, hybrid, distance and outreach teaching approaches, along with strong partnerships with community colleges o The need to scale to meet mission to state and achieve new revenue sources o Greater accountability of Laramie campus to its mission to CC students Expand opportunities for transformative learning experiences that extend beyond the classroom including internships, research and international experiences. o Consolidation of Global Engagement under one roof o Career Services linked to professional and faculty advising

Expected Outcomes Expected Outcomes Strengthen support for research and economic development by promoting new degree offerings and graduate and undergraduate student experiences that align with state, national and international demand for research of societal importance and graduates who are well prepared to enter the workforce. Improve efficiency and effectiveness of operations to include achievement of budget reduction targets for the 2017-18 fiscal years. Encourage innovative and entrepreneurial approaches to funding the university s mission

Organizational/Budget Impact Organizational/Budget Impact University Officers Net change Zero o Add AVP Enrollment Management; Remove Dean of Outreach School no salary impact o Associate Dean UW Casper and Regional Centers to Dean no salary impact o AVP Graduate Education or Dean possible ~$40K salary increase o Director of Honors Program becomes a Dean possible ~$40K salary increase Plans for supporting growth to be discussed later o Upgrade International Programs Director to Executive Director ~$0 salary change o Move Wyoming Public Media to Research Office no impacts

Organizational/Budget Impact Organizational/Budget Impact Move other personnel or eliminate positions as appropriate (includes position reductions to meet required $500K FY 18 budget cut) o Move International Programs from Outreach School and Student Affairs to AA zero impact. o Hire Executive Director for Budget and Finance Administration: ~$35K impact o Move duplicate enrollment services from Outreach School to enrollment management some overall reduction in personnel likely o Move some IT/OVN Services Distance Education from Outreach School to Information Technology o Move some Marketing and Communications personnel in Outreach to Government and Community Affairs o Move some business services personnel from Outreach to AA o Reorganization at UW Casper and regional centers reduction in personnel

Bottom Line Bottom Line No net increase in administrative titles No net budget increase

Organization Charts Organization Charts Academic Affairs and Outreach School Student Affairs FY 17 Proposed Organization of Academic Affairs - FY 18

Provost & Vice President, Academic Affairs Academic Personnel (AVP) Graduate Education (AVP) Undergraduate Education (AVP) Centers & Institutes (Directors) Academic Business Services Faculty Senate (Chair) Colleges Schools Haub School of Environment & Natural Resources Hiring of Academic Personnel Interdisciplinary Graduate Programs Accreditation & Program Reviews American Heritage Center Agriculture & Natural Resources School of Energy Resources Student Success Army & Air Force ROTC Outreach School Business & HR Support Reappointment, Tenure, and Promotion Graduate Student Affairs Learn Art Museum Arts & Sciences International Programs Faculty Professional Development, Awards, and Sabbatical Ellbogen Center for Teaching & Learning Outreach Credit Programs Synergy Business Outreach Technology Services Faculty Support STEP Writing Center Education Engineering & Applied Sciences Regional Outreach Centers Transfer Articulation Global Studies UW Casper College Center Social Justice Research Health Sciences Academic Affairs Academic Affairs Organization Chart Organization Chart FY 2017 FY 2017 WyGISC Honors Wyoming Public Media Law Libraries

FY 17 Student Affairs FY 17 Student Affairs Vice President, Student Affairs Cowboy Parents Council & Alumni Affairs Student Education Opportunity (SEO) Associate VP, Dean of Students Residence Life, and Dining Services Center for Advising & Career Services Enrollment Management Wyoming Union Student Health Services UW Counseling Center Dean of Students Campus Recreation Residence Halls Campus Activities Admissions Sexual Assault Prevention and Support Service, Leadership and Community Engagement AWARE (Alcohol awareness) ASUW Club Sports Retail Dining Registrar Disability Support Services Intramural Sports Student Conduct Student Financial Aid UW Apartments Events Fraternity and Sorority Life UW Catering and Events Student Media Outdoor Programs Non-Traditional Students Center Wyoming Conservation Corps Veteran s Center Rainbow Resource Center Womens Center

Provost & Vice President, Academic Affairs Center for Innovation in Instruction and Assessment Academic Personnel (AVP) Graduate Education (AVP) Undergraduate Education (AVP) Enrollment Management (AVP) International Programs Executive Director Centers & Institutes (Directors) Executive Director for Budget and Finance Faculty Senate (Chair) Colleges Schools Haub School of Environment & Natural Resources Hiring of Academic Personnel Ellbogen Center for Teaching & Learning Interdisciplinary Graduate Programs Accreditation & Program Reviews English Language Center American Heritage Center Agriculture & Natural Resources Academic Business Services Student Success Army & Air Force ROTC Admissions Reappointment, Tenure, and Promotion Assessment of Student Learning (also HLC) Graduate Student Affairs Advising & Career Services School of Energy Resources Registration & Records Faculty Immigration Art Museum Arts & Sciences Business & HR Support Faculty Professional Development, Awards, and Sabbatical International Institutional Agreements Distance Education Support Professional Development Scholarships & Financial Aid Transfer Center Global Studies Business Summer Programs (e.g. High School Institute) Faculty Support Writing Center Learn Study Abroad Social Justice Research Education International Students & Scholar Engineering & Applied Sciences Synergy WyGISC Sponsored Students & Scholars STEP Health Sciences Academic Affairs Academic Affairs Organization Chart Organization Chart FY 2018 FY 2018 - - Proposed Proposed Student Educational Opportunity Honors Law Libraries UW Casper & Regional Centers

Implementation Implementation Timeline Timeline Late March 2017 April 2017 Trustees approves Regulations Changes; July 1 May 2017 Honors College proposal - internal review by Faculty Senate etc. Global Engagement and Enrollment Management functions, UW Casper moves to AA June 2017 Honors College to Trustees for approval Launch internal search for Honors College Dean, Interim AVP Graduate Education Complete Reorganization, including reductions in personnel Trustees approval of Honors College Dean, Interim AVP Graduate Education External searches begin for AVP Enrollment Management, AA Budget Director Hire AVP Enrollment Management, AA Budget Director AA FY 18 Budget Presentation to Trustees subcommittee

13 Current University Regulations to Revise 13 Current University Regulations to Revise 1-1 Organization of the University 4-175 Tuition Privileges of University Employees 5-800 Flexible, Faculty-Approved Teacher Effectiveness Evaluating System 6-402 International Exchange 6-701 Faculty Senate Bylaws 6-702 Faculty Senate Committees 6-703 University Standing Advisory Committees 6-716 Change of Recorded Grade 6-719 (Experiential Learning 7-620 (Outreach School) 8-1 Students 8-3 Admissions 8-244 Registration Fees 8-247 ACT/SAT Assessment Program

Summary of Revisions to Regulations Summary of Revisions to Regulations Substantive changes o UW Regulation 1-1 edited to move a number of units from Student Affairs to Academic Affairs; remove mentions of Outreach School o UW Regulation 7-620 eliminated - defines the governance of the Outreach School. Minor Changes remaining regulations o Elimination of the term Outreach School in all regulations o Reference distance education only as a teaching modality. o Cleanup items, such as changing the term Vice President for Academic Affairs to Provost and Vice President for Academic Affairs

The End The End

FY 18 Student Affairs FY 18 Student Affairs Vice President, Student Affairs Associate VP, Dean of Students Cowboy Parents Council Residence Life, and Dining Services Alumni Relations Wyoming Union Student Health Services UW Counseling Center Residence Halls Campus Activities Dean of Students Campus Recreation Service, Leadership and Community Engagement Sexual Assault Prevention and Support Retail Dining AWARE (Alcohol awareness) ASUW Club Sports UW Apartments Events Disability Support Services Student Conduct Intramural Sports UW Catering and Events Fraternity and Sorority Life Student Media Outdoor Programs Wyoming Conservation Corps Non-Traditional Students Center Veteran s Center Rainbow Resource Center Womens Center