PSSA Exams Accountability Overview and Data Collection Details
Explore the comprehensive process of PSSA exams accountability, including data submission to PIMS, internal snapshot timelines, and guidelines for grades 3-8. Ensure accurate data uploads to PIMS by following the outlined procedures to meet accountability requirements.
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PSSA Exams- Accountability Agenda Overview Timeline and process Data collection details Business Rules Reports 2
PSSA Exams- Accountability Who Submits Data to PIMS? Submit Data to PIMS Grades 3-8 Educating LEA School Districts, Charter Schools, Intermediate Units (IU), Career and Technical Centers (CTC), Private Residential Rehabilitation Institutions (PRRI), Approved Private Schools (APS), State Juvenile and Corrections Institutions (SJCI). 3 3
PSSA Exams- Accountability Timeline Ensure SIS can deliver data required for the internal snapshot Utilize PIMS Sandbox for testing Start data submission early Upload data into PIMS production by the deadline in order for it to be included in the snapshot Suggestions for LEAs All internal snapshot due dates are posted on the Elementary-Secondary Data Collection Calendar on the PIMS website There will be no extensions. Internal Snapshot due date 4
PSSA Exams- Accountability Upload students in grades 3-8 in this internal snapshot Update templates for Student and School Enrollment Collection Window 6 Ensure that data passes the Data Quality Engine (DQE) checks. Update and pass DQE checks Verify successful data submission by running the pre- snapshot verification reports. Upload data without errors to PIMS Production by 12:00 p.m. (noon) on the internal snapshot date. There will be no extensions. Run reports and upload to PIMS 5
PSSA Exams- Accountability Agenda Data Collection Details Timeline and process Data collection details Business Rules Reports 6
PSSA Exams- Accountability Collection Window 6 Open All Year Guidelines Upload data Collection Window 6: Open all year Update data Delete data 7
PSSA Exams- Accountability Internal Snapshot Overview LEAs submit accurate data by 12:00 p.m. in Collection window 6 on internal snapshot date PIMS Locked Down after 12:00 p.m. on internal snapshot date PIMS will be available after the Internal Snapshot is taken. LEAs upload templates and ensure that data passes the DQE checks PDE PDE sends reminders to LEAs informing them of the upcoming internal snapshot due dates generates internal snapshot. No changes can be made after this time! LEAs use pre- snapshot reports to ensure data accuracy. 8
PSSA Exams- Accountability After the Internal Snapshot No No extensions No Corrections Correction Window Window Correction No uploads No changes can be made 9
PSSA Exams-Accountability Internal Snapshot Details Student Demographics School Enrollment First Name Last Name Birthdate PAsecureID Grade 10
PSSA Exams- Accountability School Enrollment Template Entry and withdrawal dates Entry an withdrawal codes Entry and withdrawal grades Student Name Numbers, dashes and apostrophes are the only special characters accepted in the students name. Students must have and E or R enrollment code prior to the internal snapshot date, and not be withdrawn prior to the snapshot to be included in the internal snapshot. 11
PSSA Exams- Accountability Student Template Student Groups Field 38: Special Education Field 41: English learner (EL) Field 88: Economically disadvantaged Field 27: Race/Ethnicity student groups Full Academic Year Field 109: State Entry Date Field 99: LEA Entry Date Field 98: School Entry Date These dates cannot be a future date. State <= LEA <= School Attribution Field 117: District Code of Residence (Appendix N) Students designated as 1305/1306 without known district use 999999999. Field 165: Location Code of Residence If the District of Residence does not have a school within the student s grade level, use 0000. 12
PSSA Exams- Accountability Intermediate Unit (IU) Classroom in a District Building The IU classroom in a district building is responsible for uploading its students data. A district should upload only the students it is educating at the school and district. 13
PSSA Exams- Accountability Agenda Business Rules Timeline and process Data collection details Business Rules Reports 14
PSSA Exams- Accountability Business Rules A student s PAsecureID must be reported to the testing vendor by only one LEA. When more than one LEA reports a student in the internal snapshot, the following rules will be applied to deduplicate the students: If the student is reported at The record submitted by one or more occupational CTC and an LEA of any other type, the other LEA will be used. one comprehensive CTC and a school district (SD)/charter school (CS), the comprehensive CTC will be used. one IU and one or more other LEA types, the IU will be used. one CS and one or more SDs, the CS will be used. 15
PSSA Exams- Accountability If the student is reported at The record submitted by one approved private school and one or more SDs/CSs/CTCs, the approved private school will be used. one private residential rehabilitation institution and one or more LEAs, the private residential rehabilitation institution will be used. multiple school districts, If field 1 = field 217, that LEA s record will be used. If both LEA s have field 1 = field 217, then the district with the latest LEA entry date will be used. multiple charter schools, If field 1 = field 217, that LEA s record will be used. If both LEA s have field 1 = field 217, then the charter school with the latest LEA entry date will be used. 16
PSSA Accountability ASSESSMENT AND ACCOUNTABILITY UNDUPLICATING BUSINESS RULES Any of these LEA types can receive an attribution If reported by multiple school districts or charter schools Attributed to the CTCs, School/District or charter school Career Technical Centers LEA with the most recent entry date in the School Enrollment template Code 9999 and Code 0000 School District IU, PRRI, and APS, Charter School 17
PSSA Accountability Data Used for Accountability from the PIMS Internal Snapshot No Did the LEA upload data to PIMS using the Student and School Enrollment templates? Is the student enrolled in a CTC, school district or charter/cyber charter school where the assessed subject is taught? Yes Student will be included in Accountability Reporting for Participation and Performance No Did the data pass the DQE Rules? Yes Does the School Enrollment template include the student? No Is the student coded with Location Code 9999? Follow the Attribution Map and PDE Attribution Rules Yes Are the School/District/State Entry dates within valid date ranges? No Is the student at an IU, PRRI, APS, Location Code 0000? Yes Yes or No Is the student Full Academic Year (FAY)? Student will not be included in Accountability Reporting for Participation and Performance Are there any special circumstances? 18
PSSA Exams- Accountability Agenda Reports Timeline and Process Data collection details Business rules Reports 19
PSSA Exams- Accountability How PIMS Data Affects Precode Labels Data Collection for the PSSA Accountability Reporting Accountability Winter Keystone Exams Cognos Presnapshot Reports \Public Folders > eScholar Framework for Cognos - Production > PSSA/Keystone > Presnap Enrollment PRESNAP Subgroup Comparison Report Keystone/PSSA warnings- Duplicate students reported at other LEAs Keystone/PSSA warnings-Reporting District and District of Residence Differ Presnap Assessment Subgroup comparison_PSSA 20
PSSA Exams- Accountability How PIMS Data Affects Precode Labels Data Collection for the PSSA Accountability Reporting Accountability Winter Keystone Exams Cognos Snapshot Reports Public Folders Public Folders > eScholar Framework for Cognos - Production > PSSA/Keystone > Snapshot > eScholar Framework for Cognos - Production PSSA/Keystone Enrollment Snapshot Subgroup Comparison Report Duplicate Students Reported - Details - With Other LEA PSSA Assessment Subgroup ACS Accountability Dates needed to run PIMS reports Please reference the Elementary/Secondary Data collection calendar for prior year and current year dates to utilize when running any Presnap or Snapshot report. 21
PSSA Exams- Accountability Resources: Division of Assessment and Accountability: www.education.pa.gov/pas www.education.pa.gov/pas https://www.education.pa.gov/K-12/ESSA/FutureReady Future Ready PA Index: https://www.education.pa.gov/K-12/ESSA/FutureReady https://www.education.pa.gov/DataAndReporting/PIMS Pennsylvania Information Management System (PIMS): https://www.education.pa.gov/DataAndReporting/PIMS 22
PSSA Exams- Accountability Contact Information Division of Assessment and Accountability: Ra-pas@pa.gov Ra-pas@pa.gov PIMS Application Support Desk 800-661-2423 Office of Data Quality ra-DDQDataCollection@pa.gov ra-DDQDataCollection@pa.gov 23
For more information on PSSA Exams-Accountability please visit PDE s website at www.education.pa.gov. The mission of the Department of Education is to ensure that every learner has access to a world-class education system that academically prepares children and adults to succeed as productive citizens. Further, the Department seeks to establish a culture that is committed to improving opportunities throughout the commonwealth by ensuring that technical support, resources, and optimal learning environments are available for all students, whether children or adults. 24
