Purchasing Requisitioning at Mattituck-Cutchogue School District - nVision Staff Presentation
"Explore purchasing requisitioning procedures, policies, and resources at the Mattituck-Cutchogue School District through an informative staff presentation. Learn about nVision requisitions, Ed-Data updates, sole source items, and how to enter and approve requisitions effectively."
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Presentation Transcript
Purchasing Requisitioning -nVision Staff Presentation May 24, 2018 Mattituck-Cutchogue School District Tina Smith, Deputy Treasurer Kevin J. Coffey, Business and Operations Administrator
Agenda Purchasing Requisitioning-nVision Ed-Data-Update Questions and Answers
Purchasing-Policy District Policy Purchasing Policy Most items must be purchased off various bids Ed-data, State Contracts, BOCES, County, District s, etc. Sole Source Items Sole Source Letters Required Why is this so important-It s the Law Office of State Controller currently auditing this process Findings will be reported to BOE Newspaper tend to report Taxpayer concerns
Purchasing-Resources District Website-Business Office http://www.mufsd.com/departments/business_office/purchasing More to be added(i.e. Today s Presentation) Contacts Business Office Tina Smith tsmith@mufsd.com Purchasing Support Kevin Coffey kcoffey@mufsd.com Purchasing Agent Ed-Data Jo Ann Lagomarsino joannl@ed-data.com Customer Representative 973-321-9388
nVision Requistions All items purchased districtwide require a nVision Requisition What is nVision? How do I enter a Requisition? How is a Requisition Approved? How do I know the status of my Requisition? Can I copy my Requisitions from the prior year? What is the budget? What is the difference between Ed-data and nVision?
Ed-Data Update 2017-2018 have been using Ed-data (closed out) 2018-2019 Bulk Purchase all items to be added in Ed-data (Supplies and Equipment Only) Bulk Purchase=Main order for School Year Once entered and OK submit for approval Approver will review and if all OK approve Once approved Purchasing Agent will approve All Req s must be completed by June 8th All Req s approved by June 15th Ed-data Req s uploaded into nVision June 20th First week of July all nVision PO s mailed to vendors
Ed-Data Update Items not part of 2018-2019 annual bulk purchase-July 1, 2018 and forward purchases Still use Ed-data in 2018-2019 Prepare Req in Ed-data and Print No approval in Ed-data (only for Bulk Purchase) Prepare one line nVision Requisition Attaching Ed-data Req as support Submit nVision and Ed-data for approval
Questions and Answers Thank you for your time and attention
