Quick FTE Calculation Guide
Dive into the world of Full-Time Equivalents (FTEs) with this comprehensive guide featuring images and step-by-step processes for calculating Direct FTEs, Non-Productive FTEs, and Indirect FTEs. Learn about the nuances of FTE calculations and gain insights into optimizing staffing templates effectively. Access valuable resources for grasping the core concepts of FTEs and enhancing your workforce management skills.
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Presentation Transcript
June User Group Volume 2
Quick and Dirty FTE calculation WEO calculation
What is an FTE A Full Time Equivalent or 1.0 40 hours/week 320 hours/8 week schedule 2080/year Since many staff work less than 1.0 (ie, .9, .75) FTEs do NOT equal number of staff Staff is often > FTEs
Direct, Indirect and Non-Productive DIRECT Time spent caring for patients FTEs needed from Staffing Template INDIRECT Mandatory ED Continuing ED Learning a new skill/role Skills Day Staff meetings Committee meetings Evaluations Audits Budgeted per job code NON PRODUCTIVE PTO FML JURY STDBY Note: Budgeted between 11-14% Note, New Hire Orientation is budgeted separately and coded in API with the OR special code
Grab a Calculator, Pencil and Scratch Paper -- Let s do Some Math
How many Direct FTEs DAY DAY NIGHT 10RN * 7days * 12 hrshift = 840 840/40 (1.0FTE) = 21 FTEs RN 10 9 NA 3 2 NIGHT 9RN * 7 days * 12hrs = ?? Take that and divide by 40 Hint since 10 RNs is 21, 9 RNs will be less than 21 Total = 21 + NIGHT FTEs
Determining Non-Productive FTEs Our FTE spreadsheet uses 11% for PTO Note Performance Services uses the percentage from the previous year. 39.9 FTEs *11% = 4.389 39.9+4.389 = 44.289 (aka 44.3)
Determining Indirect FTEs Start with Direct + PTO FTEs RNs 56-88 hrs/yr per FTE PLUS 38 hrs/yr each CNIII 90 hrs/yr each CNIV NA and HUC 10 hrs/yr per FTE CHECK WITH YOUR PERFORMANCE SERVICES/FINANCE TEAM FOR YOUR EXACT BUDGET
We have a spreadsheet on our website December Meeting we did the WEO Math https://finance.duke.edu/api-dukeshift-user-group-materials
Lets look at the results fill in blue Note: ID Time is not on spreadsheet
Quick Reminder: Apply Staffing Templates New Budget may mean new staffing template Directions on Updating are on our website OR you can ask Julia or Tiffany to update for you https://finance.duke.edu/api-dukeshift-user-group-materials If you applied your templates to all the FY22 schedules last year and haven t thought about it since, now is the time to Review your template and make any corrections Apply the template to 2022 schedules Open the schedule period, if blank the template applies automatically If old template is there go to Tasks >Apply (Core) Staffing Template Remember NO TEMPLATE = NO SELF SCHEDULE
Next Meetings Wednesday July 13 at 1:30pm Thursday July 14 at 10:30am Performance Services will present some of their Dashboards
