Railway Board's CRIS Generation Strategy and Implementation Overview

Presentation at BRC on 23.12.2015

GENERATION OF St. 7C THROUGH CRIS

BACKGROUND Board [F.C.] approved the concept of generation of St.7C statement of apportioned earnings centrally by CRIS to achieve the advantages of timely availability, apportionment on carried route and elimination of duplicate handling of data in the context of almost 100% R.R. generation from FOIS database on I.R. Railway Board directed MD / CRIS to commence trial of accuracy of CRIS 7C data. W.R. nominated as the nodal agency (R.B. s letter No. Adv/Fin/Misc.15 dt.19 May 2015).

Original Strategy Planned Plan was to compare results of two sets of Apportioned Earnings data Zonal Railway wise inorder to confirm that CRIS Apportionment Logic and Master are reliable. Compare RITES generated 7C with CRIS generated 7C for 3 months March, April and May 2015 to cover full range of pairs of points. After completion of the reconciliation exercise, the diverted traffic would be incorporated and Lastly, the complete switch over to CRIS, would be from April 2016. Railway Board issued letter No. 2015/EDFC/Committee/RR dated 26.10.2015 indicating activity wise time lines.

Action Taken Zonal Railways sent April-2015 data to CRIS to start with. This edited data was not in standard format with multiple problems causing delays in the reconciliation process. (Problems in edited RR data.) The Apportionment results generated by CRIS were then compared with the available RITES results of April-2015. The comparison revealed defects in RITES Distance master and defects in apportionment logic of CRIS

Action Plan Activity wise time line issued by Railway Board vide letter No. 2015/EDFC/Committee/RR dated 26.10.2015 Sr. No. Activity Target Date 09.10.2015 1 Communication of differences between CRIS & RITES distance master to Railways through e-mail by Western Railway. 2 3 Completion of reconciliation exercise by all Railways. Verification of diverted traffic details obtained from interchange points with CRIS diverted details of March 15, April 15 and May 15 data. By all Railways. 31.10.2015 30.11.2015 4 Confirmation of usage of error sheet module of CRIS for auditing RR data by all Railways. 30.11.2015 5 Parallel run with RITES apportionment for March 15, April 15 and May 15 data. Western Railway to coordinate reconciliation of the results in coordination with all Zonal Railways. 31.01.2016 6 Complete switch over to CRIS Statement 7C 30.04.2016

Action Taken (contd) The deficiencies in the Apportionment Logic of CRIS Software were modified, incorporating, Deductions of CDA (Container Deposit Account), Terminal Cost Rationalised routes Rounding off errors After rectification, the two sets of results still revealed differences due to Deficiencies in Zonal RR data given to CRIS. Defective Distance Master of RITES : it was seen that the Distance Master with RITES had not been periodically updated by Zonal Railways. The Distance Master followed by CRIS for Apportionment was the RBS used for charging freight. Porting the RBS Distance Master electronically into RITES Apportionment Master was not a technically feasible solution as accepted by both RITES and CRIS.

Action Taken (contd.) Since 7C results relating to April-15 data could not be tallied, position was brought to the notice of Railway Board. Joint meeting was held on 27.11.2015 by Railway Board, RITES, CRIS and Western Railway with following decisions: RITES to adopt the RBS distance master into their Distance Tables. RITES advised that the work has to be Completed by individual Railways. All Zones were directed suitably and Zone Wise detailed program was intimated by Board RITES was advised to share their Freight Apportionment Logic with CRIS, and CRIS was advised to adopt the same.

Zone Wise - Date Wise Program SR.No Railway Schedule for RITES Office Status 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 ECR NEFR NER CR WR KR ER ECR SER SR SCR SWR NR NCR NWR SECR WCR All Zones visited RITES as scheduled, on an average each Zone was advised by RITES to carry out manual corrections in 1500 records of RITES . The Zones have been asked to come back by making corrections in the RITES print out. RITES have pointed out that a few Zones are verifying the Distance only upto their Zonal boundary. Some Zones are verifying total distance and not the inter-zonal distances. Some Zones have not verified the rationalized route distances. These Zones have been advised by RITES to take corrective action. RITES has provided format in softcopy and detailed instructions on 21.12.2015. Hence all Railways are now advised to complete the work of distance master updation at RITES by 31/12/2015 . 9.12.2015 14.12.2015 15.12.2015 16.12.2015 17.12.2015 18.12.2015

Methodology adopted by Western Railway RITES shared the actual distance of RRs for 3 months from March 2015 to May 2015 in Excel Format. The data was sorted to filter and remove duplicate pair of stations. After sorting, 1690 pair of stations originating on Western Railway were identified. The actual total distance & Zonal Railway-wise distance as appearing in RBS System upto two decimal points was worked out for each pair of stations. The comparative distances as per RITES and as per RBS Master was handed over to RITES in Soft Copy on 14.12.2015 i.e. the due date to visit RITES Office as per Railway Board s instructions. 100% work completed by ECoR and WR .

Status on 18.12.2015. CRIS obtained the RITES Apportionment Logic and confirmed that the same is identical. The RITES Distance Master is still in process of updation as explained above. Revised Strategy formulated due to changing scenario so as to ensure switch over to CRIS byApril-2016.

Revised Strategy Western Railway vide letter dated 07.12.2015 has advised all Zones to edit the November 15 RR data into the Error Sheet Module and also append manual RRs in the module. This is to be completed by mid of December-2015. The data once updated in Error Sheet Module, will be used by CRIS to generate the St. 7C for November-2015. By using the Error Sheet module the problems faced in managing the data submitted in various formats by Zones will be taken care of.

The Way Forward Due to delays and complications in updation of RITES Distance Master, 100% comparison of 7C results of CRIS and RITES is delayed. Since the Apportionment Logic and Programme of CRIS is reported to be same as that of RITES, Board may confirm the same and issue orders for its usage. Since the Distance Tables used by FOIS(CRIS) are correct (and used for charging freight), Apportionment results of CRIS may be taken as reliable. For purpose of verification, all Zonal Railways may examine November -2015 results for comparisons and report required rectifications to Western Railway by 10/01/2016. The responsibility for rectification of Distance Master at RITES rests solely with Zonal Railways.

The Way Forward (contd.) Review on the subject will be conducted at Board in Jan. 16 All Zones to switch over to CRIS based 7C on booked route basis w.e.f. April-2016 as per Board s target. Thereafter action will be taken by Western Railway to test process for Apportionment on actual carried basis with all Zones to implemented in 2016-17. Central Railway will need to initiate action to short close contract with RITES which is at present upto 2017. Process for switching from RITES to CRIS generated St.6A can be also commenced and completed in 2016-17.

Part II Status of e-RECON Phase II The Hi-Power Committee vide Letter No. 2008/AC- I/6/2/Meeting/Part-II dated 18.11.2014 of Railway Board recommended 11 changes in the e-RECON software, which were deliberated upon by Western Railway. With Board s approval it was decided to implement 8 items as 3 items are not required. Out of 8 items 6 have been completed and 2 are likely to be completed by December-2015.

Details of Action taken Sr. No 1 Para No. 4.1 Issue Action taken on W.Rly. Completed as a part of existing AMC Completed departmentally by WR. Will be completed by 31'st Dec. 2015 Impact of this Certain TCs, narrations and attachments are not visible on e-Recon Application Resulted in reduction in rejection of TCs 2 4.5 The stores debits and workshop debits are manually merged in the MLT of zonal railways. Facility should be available in e-Recon for the same. Clubbing of JVs should be allowed in e-Recon application. Currently, there is one JV for one TC. For certain sections like Stores, which generate a lot more number of TCs; single JV for multiple TCs should be allowed to lessen the workload and also expedite the processing of books of accounts. System generation of TC is enabled. 3 4.8 This will lessen the workload and also expedite processing of Books of Accounts the 4 4.11 The existing e-Recon system does not allow the TC receiving Railway's HQ to accept the TC (pertaining to HQ unit) if by mistake it is distributed or redistributed to one of its units. The limitation should be removed. Completed as a part of existing AMC Resulted in accountal of transactions in the month to which it pertains which used to unaccounted for. remain

Details of Action taken (contd.) Sr. No 5 Para No. 4.14 Issue Action taken on W.Rly. Completed as a part of existing AMC Impact of this Certain reports like - demand wise, PU wise, allocation wise, TC type wise transaction should be provided in e-Recon. Partially w.e.f. expenditure. MIS reports facilitate proper budgeting To identify the user who has dealt the transaction completed Allocation-wise These 6 4.15 Currently login names are codified based on the Railway, unit, section and their role, for e.g. erhqbookssup. The login name in the example connotes that the user of login name belongs to Eastern Railway, of HQ unit in books section having supervisory privileges to use the application. The e- Recon application has defined various privileges for grant of roles and rights to access the application. The login names should get person specific and his/her name should also appear in various reports. Completed as a part of existing AMC 7 4.18 Cash TCs are being rejected against the provisions of Accounts code (Vol. I) of Indian Railways. This should not be allowed. Will be completed by 31'st Dec-2015. Adherence provision and accountal of the transaction in the month of the Unit / Railway to which it pertains to codal 8 4.22 A manual or help document should be available for users so that issues due to lack of awareness or knowledge can be resolved Completed To resolve the issues related to accountal of transactions.

Details of Action taken (contd.) Sr. No 9 Para No. 4.7 Currently, access privileges are available only to the Accounts Department across the country, and the responsibility rest with the Accounts Department to accept the TC and journalise it. This should also be extended to executive departments. 4.16 The taxation breakup is not given in e-RECON transactions., more so in case of stores transactions. Due to the importance of capturing details of tax payments for CENVAT credits etc, all taxes such as Excise duty, Service Tax, Custom duty etc. must be captured. It is necessary to modify the applications so that the tax components are suitably captured while making, distributing and journalising TCs. 4.19 e-RECONs potential should be further exploited to make it generate more FMIS(including Account Current) and statistics for decision making. Issue Action taken on W.Rly. Dropped as it would have caused delay in the whole process. 10 Dropped in view of rolling out of IPAS in all Zones. 11 -Do-

PENSION(ARPAN &VII CPC) Presentation

Pay Commissions observations/Recommendations Number of Railway Pensioners as on 01-01-2014 :13,75,000 Revision Formula (Pre-2016 pensioners) STEP-I : Multiply the existing basic pension/Family Pension with standard factor 2.57 uniformly. STEP-II : Apply the benefit of OROP(One Rank One Pension) on Pay Fixation Matrix Table for each pensioner based on number of increments drawn in last scale/ grade pay and calculate the pension /Family pension accordingly. Revised Pension w.e.f 01-01-2016 : Pension arrived under STEP-I or STEP-II whichever is higher. Revision Post-2016 pensioners: Based on Revised 7th CPC Pay.

Action Plan for revision under ARPAN: Issue of Revised PPO for all the 13.5 lakh railway pensioners only through ARPAN. (Suggested: Pensioners should apply for Revision like done in 6th CPC) Allotment of system generated unique PPO Number (14 digit) against old alpha-numeric PPO Numbers for all the legacy PPOs. Issue of Revised PPO in standard Format and in Standard Stationery. Introduction of E-PPO for entire 7th CPC revised PPOs in addition to present ARPAN PPOs. Likely impacts of 7th CPC (2016-17) i.e. element wise % increase Pension 24% DCRG 26% Commutation 162% Leave Encash 26% Impact.xlsx

Present data status(Legacy): Data available in ARPAN Master:12,50,000 (as on 31-12-2015) (i) Legacy PPO Data : 12 Lakh [out of estimated 13.5 lakh ] (ii)ARPAN PPO data: 50,000 nos SBI and PNB are uploading 6.5 lakh e-scroll which is almost 50% of total pensioners. Out this 6.5 lakh scrolls, only 45% data(PPO numbers) is getting matched with arpan master data. Main reason of non-matching is variations in PPO numbers as per Railway records and PPO number adopted by banks in debit scrolls.(smaller mistakes like special characters etc. mismatch- ppo.xlsx In Legacy data, in some of the cases the basic inputs like designation, department, pensioners present address and date of birth of spouse etc are not available (zone-wise-data-status.xlsx) Designation and departments are also not in standard format. desig-deptt.xlsx. This will create problem for 7th PC revision if not corrected.

100% ACCURACY OF LEGACY DATA To update the missing fields from the 6th CPC data base . To ensure complete revision of pending cases as per 6th CPC including revision as per latest Hon Supreme court judgment To upload the balance (approx 1.5 lakh data) data into ARPAN To match the data with latest debit scrolls to identify and flag the live Pensioners for genuine reconciliation. To standardize the fields as per ARPAN data structure (Department/Designation etc) CD(Legacy Data) with instructions is being provided. Target date for completion : by 31-03-2016.

Readiness for revision by CPOs of Zonal Rlys I. FOR NORMAL REVISION(Without OROP) 100% completion of suo-moto revision of pending Pre & Post-2006 cases (if any) as per 6th CPC. II. FOR OROP REVISION To link Service Sheets/Pay Roll of each pensioner irrespective of date of retirement/death and extract (i) date of promotion to last pay scale/grade pay and (ii) number of increments drawn by the ex-employee in last pay scale/Grade pay.

It has been observed by 7th CPC that the % of 80 years age and above pensioners in Railway is about 20% as against the national average of 11%. The matter has been examined with reference to SBI and PNB debit scrolls which adding together cover 50% of Railway pensioners and it has been established that the actual % of aged pensioners is between 7.5% to 10%. The high % in Pay Commission s report may be include old records whose accounts already closed. The conversion of Pension to Family pension after retirement might not have been taken accurately. The age-wise analysis is required to be undertaken by each zonal railway to ensure the genuineness of pensioners and correctness of age profile WR-Age Analysis.xlsx

E-PPO IMPLEMENTATION BY RAILWAYS E-PPO implemented IP configured and e-PPO under Testing (Target : 31-12-2015) SECR Yet to be implemented Remarks Digital dongle ready but IP address configuration details awaited from Zones WR SCR CR ECOR NWR NCR NR WCR SR SWR ECR ER SER Digital signature Documents not received NER NFR E-PPO IMPLEMENTATION BY BANKS E-PPO implemented AT FINAL STAGE (Target : 31-12-2015) BOB,INDIAN BANK,UNION BANK, SYNDICATE ( 20% pensioners) AT INITIAL STATGE SBI,PNB,CBI (50% pensioners) ALLAHABD BANK,SBI ASSOCIATES,VIJAYA BANK,INDIAN OVERSEAS BANK,BANK OF MAHARASHTRA (30% pensioner) E-SCROLL IMPLEMENTATION BY BANKS AT FINAL STAGE (Target : 31-12-2015) BANK OF BARODA,BANK OF INDIA, CENTRAL BANK OF INDIA (data-2,10,000) IMPLEMNTED AT INITIAL STATGE ALL OTHER 21 BANKS (data-5,40,000) SBI,PNB (data- 6,50,000)

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