Renovation Project for St. Luke's Church Pipe Organ in Enfield

St Lukes Church, Clay Hill, Enfield A Project to Renovate St Luke s 110 year old Pipe Organ

Our journey to the project DAC - FACULTY HERITAGE LOTTERY FUND May 2010: Initial meeting with DAC and organ advisors 3 March 2014: Submitted Project Enquiry 14 March 2014: Received reply 2011: Organ surveys undertaken 17 October 2014: Application sent 2011-13: Researched digital organs 17 December 2014: Received award letter July 2013: Compared digital to pipe organ; people preferred pipe organ 9 January 2015: Received Permission to Start & first tranche of grant March 2014: Submitted paper proposing renovation 1 February 2015: Project Started 23 April 2014: DAC notification issued 31 December 2015: Project End 4 August 2014: Faculty received Our Project budget is 71,000, supported by a 49,000 grant from HLF

Project Enquiry KEY QUESTIONS 2a What is the heritage that your project will focus on? Describe - The physical details and features of the heritage, any official listings, certifications and historical interest; why the heritage is important and for whom; the state of the heritage today. 3b Describe what your project will do Describe - The need or opportunity that the project is responding to; why now; the project activities including any capital work; the difference you want to make in terms of outcomes; the main groups of people who will benefit from the project. Plus 4a When do you expect your project to start and finish? - and how your project will be managed. 5a How much is your project likely to cost? You can also telephone HLF if you have any queries A Project Enquiry is your opportunity to get helpful feedback from HLF

How HLF assesses applications What is the heritage focus of the project? What is the need or opportunity that the project is responding to? Why does the project need to go ahead now and why is HLF funding required? What outcomes will the project achieve? Does the project offer value for money? Is the project well planned? Is the project financially realistic? What outcomes will the project continue to achieve after it ends? It Is ESSENTIAL to read as much of the guidance material provided by HLF as possible

Outcomes critical measures FOR PEOPLE FOR HERITAGE FOR COMMUNITIES With HLF investment, people will have: With HLF investment, heritage will be: With HLF investment: negative environmental impacts will be reduced developed skills better managed more people and a wider range of people will have engaged with heritage LEARNT ABOUT HERITAGE (weighted) in better condition better interpreted and explained changed their attitudes and/or behaviour your local area/community will be a better place to live, work or visit identified/recorded had an enjoyable experience your local economy will be boosted your organisation will be more resilient volunteered time As a minimum, Our Heritage projects are expected to achieve one heritage and one people outcome

Application Form key sections 2a What is the heritage your project focuses on? 3b Explain what need and opportunity your project will address 3c What work and/or consultation have you undertaken to prepare for this project? 3d What outcomes will your project achieve? 3e What are the main groups of people that will benefit from your project? 4d How will you evaluate the success of your project? Plus Costs, Plans and supporting documents You have 6000 words to put forward your case

Application Form Our experience I approached this as if I was preparing a response to an invitation to tender Produced a word version of the form for off line development and circulation for comments Tried to follow structure and use headings and key words from the HLF guide to make it easier for HLF to relate our proposals to their assessment criteria Writing the section about the organ refurbishment was easy the hardest was the education programme as was totally new and creative! Sought advice: For help and ideas for education activities and costs, fundraising and how projects were managed. Similar projects suggested by HLF, DAC and Archdeacon. Visited one site, phoned others, looked on parish websites I was recommended to build on what we had rather than trying to create something from scratch Obtained letters of support from Church Care, schools and cub leaders Critical review: Most parish colleagues did not really help - generally said this is great ! I managed to get informed, detailed critique from Music Director of a church awarded a HLF grant and from Diocese Parish Property Support Team Avoid duplicating material and don t forget to check your spelling!

Getting the Pitch right! Over four months, we changed the Project Title and the pitch several times until it felt right Renovation and Repair of the Pipe Organ in grade 2 listed St Luke's Church (in project enquiry) To renovate St Luke three manual pipe organ and show people how it works To enhance musical activities in St Luke s through renovation of the three manual pipe organ (in final application) Your application is essentially a sales document Don t be afraid to change your approach, even if it means major restructuring of your draft

When you are successful.. HLF will send a letter awarding the grant listing Approved Purposes deliverables HLF will monitor progress for these You need to complete a Permission to Start Form which is also your application for the first stage grant (50%) To confirm your acceptance of Approved Purposes, project costs, funding, that statutory permissions & licences (Faculty) are in place, bank details and a declaration to abide by HLF Terms and Conditions You can start once HLF has approved the Permission to Start Form You will need to provide Progress Reports at a frequency agreed by HLF. As a minimum, a progress report will normally be submitted with the Advance Payment Request Form for the second stage grant (40%) A summary of progress for each Approved Purpose, plus details of any changes to purposes, costs and plan You will need to provide a Completion Report at the end of the project which will also request the final 10% of the grant. At the end of your project you must also provide an Evaluation Report Achievement of purposes, performance against target time & cost, what went well/not well, feedback statistics, volunteer time etc. Any significant issues or changes need to be reported to HLF at any time You need to keep proper up to date accounts and if necessary provide HLF with copies of invoices Our grant will be paid in three stages: 50% at start, 40% in middle and 10% after final report

And finally, publicity HLF encourage you to publicise your award in local media HMF provides a proforma for press releases and guidelines for how to announce your grant to the media Your press release should be vetted by HLF HLF Logos must be included on all designs, plans, reports, leaflets, posters, stationery etc. HLF provide a colour guide on how logos can be used and strict rules for colours and presentation. Logos can be downloaded from the HLF website. HLF provides various free self adhesive stickers, badges and plaques Remember HLF is extremely keen on publicising how Lottery Money is used!