Research Funding Schemes and Project Types

Cecilia Yu Cecilia Yu Director of Research Director of Research Office Office 1 December 2017 1 December 2017 1

FDS FDS: Faculty Development Scheme IDS IDS: Institutional Development Scheme IIDS IIDS: Inter-Institutional Development Scheme 2

To individual academic staff so that they can transfer their research experiences and new knowledge into teaching and learning. develop the research capability of Funds direct costs involved in conducting the research projects. Maximum project duration: 36 months 3

To build up the research capacity of local self-financing degree-awarding institutions in their strategic areas. Funds direct costs involved in conducting a series of research activities. Maximum project duration: 36 months 4

To enhance academics' research capability and keep them abreast of new developments and challenging research topics in relevant fields. Funds workshops or short courses. direct costs involved in organizing Maximum (including event(s)/programme(s) project preparation duration: period 12 prior months to the 5

Project Type FDS Project Type Project Field Project Field Threshold Limits *$150,000 Threshold Limits Funding Ceiling Nil but projects costing > $1 million need to be well argued and supported. Funding Ceiling Biology & Medicine, Engineering and Physical Sciences Business Studies and Humanities & Social Sciences *$100,000 * Inclusive of 15% on-costs IDS IIDS Nil *Nil $14 million Nil * Inclusive of 15% on * Inclusive of 15% on- -costs costs 6

PI/TL should be FT academic staff spends >= 80% of time on locally-accredited local degree or local higher degree work has >= a one-year renewable contract with the institution at the time the funding award being made (i.e. your last employment date should NOT be earlier than 31 Aug 2019) IIDS Collaborator(s): not mandatory Co-PI(s) confined to eligible local self-financing degree-awarding institutions PI/TL: (i.e. your last employment date should NOT be earlier than 31 Aug 2019) IIDS Collaborator(s): 7

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Font type: Times New Roman Font size: 12 point Margin: 1-inch all round Spacing: Single-line spacing Page limit restrictions Project objectives must be in point format 9

Name presentation as per guidance notes Start each CV on a new page Follow RGC s specifications to prepare the CV(s) Put in the box and not highlight the box PDF version: compatible with Adobe Acrobat Readers 5 File size : Max. 5 MB (in PDF format) Use the prescribed RGC forms (FDS1/IDS1/IIDS1) and DON T change their format 10

(Non (Non- -permissible items) permissible items) Items regarded as necessary infrastructural and overhead supports by institution (e.g. normal academic equipment, computer, stationery, reference books, postage, fax, overseas telephone charges, consumables, etc.) Personal electronic devices (e.g. cell phones, smartphones, tablet computers, iPod, iPad, MP3 players, digital cameras/video recorders and PDAs, etc.), except with sound justification Standard office equipment (e.g. desktop PCs, servers, laptop computers, printers, scanners) and standard software/software licence/dataset known to be available, or reasonably expected to be provided in the institutions 11

(Permissible items (Permissible items - - Examples) Examples) FDS FDS FDS 1. One ( (Virement Supporting Staff Costs Research Assistant (part-time/full-time) Student Helpers Equipment Expenses Testing and survey instruments FDS 1. One- -line Vote Items Virement can be made among approved items) line Vote Items can be made among approved items) 12

(Permissible items (Permissible items - - Examples) Examples) FDS FDS General Expenses Survey incentives for interviewees/participants Service cost for trainers Local transportation Air freight and accommodation for Co-I(s) coming to Hong Kong DVD discs Website design Fieldwork expenses (e.g. local agency fee, photocopying of documents, subsistence allowance, etc.) Meal(s) for trainers Booklets printing 13

(Permissible items (Permissible items - - Examples) Examples) FDS FDS Conference Expenses Conference registration fees Air tickets (the lowest class roundtrip by the most direct route Hotel accommodation Other expenses (e.g. local transportation, telephone card, meals, etc.) the lowest class roundtrip air passage most direct route should be used) Insurance and other personal expenses will NOT be covered Insurance and other personal expenses will NOT be covered 14

(Permissible items (Permissible items - - Examples) Examples) FDS FDS Expenses for dissemination of the deliverables of research Copy editing fee for final research report, publications, etc. Publication/Submission fee Production cost for publication (e.g. a book with a DVD) Designing of research findings report Fees for organizing meetings, lectures, seminars and conferences to disseminate research fundings (e.g. backdrop, venue decoration, refreshment) 15

(Permissible items (Permissible items - - Examples) Examples) FDS FDS 2. Earmarked Items Costs for Employment of Relief Teacher High-performance Computing Services Expenses Research-related Software Licence/Dataset Special software for data collection or construction of morphed images Annual subscription fee of using specific database of Hong Kong to obtain the financial data necessary for the conduction of the project 3 3. Auditing 2. Earmarked Items . Auditing Expenses Expenses 16

(Permissible items (Permissible items - - Examples) Examples) IDS IDS IDS 1. Research Direct costs for Speaker fees Transport for speakers (e.g. air passage, local transportation, etc.) Hotel accommodation for speakers Rental of venues and related costs Refreshments for attendees Promotion (including webpage design) and publicity Printing materials Videotaping Venue helpers IDS 1. Research support Direct costs for organising support activities organising public lectures/workshops/tutorials activities public lectures/workshops/tutorials 17

(Permissible items (Permissible items - - Examples) Examples) IDS IDS Academic exchange Luncheons (e.g. speaker fees, lunch, printing materials, etc.) Collaboration meetings (e.g. refreshments, printing materials, etc.) Faculty training and development Internal training workshops & skill set programmes (e.g. trainer fees, refreshments, printing materials, etc.) Printing of newsletters and Centre materials On-line platform Design and maintenance of Centre website Setting up and maintenance of internal database Setting up and maintenance of event registration system 18

(Permissible items (Permissible items - - Examples) Examples) IDS IDS Conference Speaker fees Transport for speakers (air passage for overseas speakers) and conference shuttle service Accommodation for overseas speakers Conference helpers Poster presentation Concurrent seminars Lunch for delegates Refreshments Venue hiring Video taping and audio recording Miscellaneous (e.g. printing, questionnaires, postage, etc.) 19

(Permissible items (Permissible items - - Examples) Examples) IDS IDS 2. Facilities Workstations with monitors Colour printers Special research softwares Special equipment 2. Facilities and Equipment and Equipment The Level of Utilization of all major facilities/equipment previously supported by the RGC should be described in more specific terms. The Level of Utilization of all major facilities/equipment previously supported by the RGC should be described in more specific terms. 20

(Permissible items (Permissible items - - Examples) Examples) IDS IDS 3. Supporting Administrative Officer Administrative Assistant Project Manager Project Co-ordinator Project Officer 4. Auditing 3. Supporting Staff Staff 4. Auditing Expenses Expenses 21

(Permissible items (Permissible items - - Examples) Examples) IIDS IIDS IIDS 1. Direct Air passage, hotel accommodation, subsistence allowance and honourarium for speakers Venue booking (only for outside venues) Promotional materials IIDS 1. Direct cost for cost for organising organising seminars/workshops seminars/workshops (only for outside venues) 2. Auditing Expenses 2. Auditing Expenses 22

(General) (General) Internal guidelines for research support staff and relief teacher costs: $262,000 per annum or $21,800 per month (Rate for part-time = 50% of the above) Those under Provision of Research Experience for Undergraduate Students Scheme (Salary + MPF) Research Postgraduate Students (Salary + MPF) Student Student Helper Pay RA (Salary + MPF) RA (Salary + MPF) Those under Provision of Research Experience for Undergraduate Students Scheme (Salary + MPF) Research Postgraduate Students (Salary + MPF) Student RA/ Student Helper Pay $2,500 per month x a max. of 10 months $15,000 per month RA/ Student Assistant/ Student Assistant/ $50 per hour Relief Teacher (Salary + MPF) Relief Teacher Salary (Salary + MPF) Salary $9,000 per month x 5 months = $45,000 per 3-credit course section for one semester FDS Only Please think thoroughly about your project needs. Subsequent requests for additional research support staff not budgeted will need RGC approval. FDS Only Please think thoroughly about your project needs. Subsequent requests for additional research support staff not budgeted will need RGC approval. 23

(General) (General) Conference Expenses : up to $20,000 per year Auditing Expenses (one-off, after project completion): Size of Grants below $1M $1M to less than $10M $10M or above Size of Grants Ceiling for Audit Fee $ 7,000 $15,000 $20,000 Ceiling for Audit Fee For FDS under One For FDS, , virement under One- -line Vote is permissible. virement between approved budget items line Vote is permissible. between approved budget items 24

(General) (General) Remember to: Itemize and provide breakdown for each budget item include Project Fund s contribution to MPF (5 % of monthly salary per month x no. of months, capped at $1,500 per month), applicable to research support staff and Relief Teachers (with continuous employment period > or = 60 days), both FT and PT, aged below 65 add Contingency or Miscellaneous for sundry items and expenses that are unpredictable or unclassified provide detailed justifications for each budget item 25

(General) (General) attach quotation(s) if: equipment items costing > HK$ 200,000 outsourcing research work outside Hong Kong > HK$ 200,000 services/ purchase items costing > HK$ 100,000 have subscription of high-performance computing services have purchase/subscription of research related software licence/dataset provide supplementary information for purchase of items > $2.5 million 26

(FDS only) (FDS only) Subsidy for provision of research experience for undergraduate students A monthly allowance of up to $2,500 for a maximum of ten months for each project to full- time undergraduate student helper. PIs need to provide information, e.g. form and nature of the prospective students involvement in the research projects, and the process and criteria for selecting the student, etc. See FDS Enclosure I for details. 27

Resubmission: revisit the main concerns/suggestions previously expressed by Reviewers and respond to those comments explain whether and what change that have been incorporated in the revised proposal 28

Whether the PI/ Co-I(s)/ Co-PI(s)/ TL/ TM(s) is/are current RGC Committee/ Panel Member(s) Grant records of investigators/ the University for any research project(s)/proposal(s) (pending/ongoing/ completed) which is/are similar or related to your application regardless of the period of time Whether other research funds have already been secured 29

Whether the proposal requires approval of research ethics/safety or for access to gov t/official/private data and records from the appropriate agencies/authorities Failure Failure in making receipt of warning letter the disqualification of an application the PI/ Co UGC in making the proper declaration may result in receipt of warning letter the rating of an application being discounted disqualification of an application the PI/ Co- -I(s)/ TL being debarred from applying future UGC/ RGC the proper declaration may result in rating of an application being discounted I(s)/ TL being debarred from applying future / RGC grants for up to 5 years grants for up to 5 years 30

For submission to RGC Application Form (FDS1/IDS1/IIDS1) CV(s) Letter(s) of Collaboration, if applicable Declaration(s) by Co-PI(s) and the Institution(s), if applicable Quotations, if applicable For submission to RGC 31

For ROs Form Proposal Review Form (Form RO\CRFS APPL 001) signed by HoD Endorsement Form (Form RO\CRFS APPL 004) signed by HoD Veriguide Originality Report For RO s record Form record FDS FDS IDS -- IDS IIDS IIDS -- -- HREC Approval, if applicable 32

Must include Chinese project title Applications, except have genuine special needs, should be in English Project duration should be manageable and realistic Please think carefully. This could avoid having to extend your project duration later. Extension of more than 6 months needs RGC approval. Extension may also have an impact on your track record for future applications or result in the need to submit an additional annual progress report. Please think carefully. This could avoid having to extend your project duration later. Extension of more than 6 months needs RGC approval. Extension may also have an impact on your track record for future applications or result in the need to submit an additional annual progress report. 33

Always remember the 3 Cs: Completeness N/A or Nil . Correctness Consistency for research ethics approval, etc.) Refrain from committing any research misconduct (e.g. data falsification, failure to make declaration, plagiarism (including self- plagiarism), double dipping, etc.) Completeness. . Don t leave any items blank. Put Correctness Consistency (e.g. project title, budget amount, need 34

http://www.hksyu.edu/ro/ Link to RGC website Link to RCA website (a useful platform for exploring collaboration opportunity with sister institutions) Prevailing University s policies and guidelines 35

Other useful reference materials under Resources of previous sharing sessions, RGC ppts, samples of successful FDS & IIDS proposals, etc.) Resources (e.g. how to write a proposal, ppts Previous RO announcements Contact details of RO staff 36

For FDS Have your Co-I(s) signed on the Letter of Collaboration, if applicable For FDS For Have your Co-PI(s) provided the Declaration Form (Annex to IIDS1) duly completed and signed by himself/ herself AND his/ her institution. For IIDS IIDS 37

Insert your e-signature on Part II of the form Provide WORD version of your final submission AND one hard copy to RO After submission, inform RO if there is any change to your application status (e.g. change of IDS Team Members, leaving the University, etc.) or grant records. 38

12 January 2018 Request for copy editing Application for HREC clearance Full proposal to RO for preliminary checking and URC endorsement, if applicable 12 February 2018 (5 pm) Final submission to RO 1 RO to RGC 12 January 2018 12 February 2018 (5 pm) 1 March March 2018 2018 39

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