Return to Work Risk Considerations for Employees
This document provides guidance on potential obstacles in return-to-work planning, emphasizing workplace safety and communication strategies. It highlights common barriers, such as lack of awareness, transparency issues, and reactive approaches. To establish a workplace safety strategy, firms are advised to designate representatives, stay informed of national and local regulations, and prioritize communication and training to foster a positive culture.
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Return to Work Risk Considerations for your employees and your firm May 7, 2020
Disclaimer This document has been provided as an informational resource for Aon clients and business partners. It is intended to provide general guidance on potential exposures and is not intended to provide medical or legal advice or address medical or legal concerns or specific risk circumstances. Due to the dynamic nature of infectious diseases, Aon cannot be held liable for the guidance provided. We strongly encourage visitors to seek additional legal, safety, medical and epidemiologic information from credible sources such as legal counsel, the Centers for Disease Control and Prevention and World Health Organization. As regards insurance coverage questions, whether coverage applies, or a policy will respond, to any risk or circumstance is subject to the specific terms and conditions of the policies and contracts at issue and underwriter determination. While care has been taken in the production of this document and the information contained within it has been obtained from sources that Aon believes to be reliable, Aon does not warrant, represent or guarantee the accuracy, adequacy, completeness or fitness for any purpose of the report or any part of it and can accept no liability for any loss incurred in any way by any person who may rely on it. Any recipient shall be responsible for the use to which it puts this document. This document has been compiled using information available to us up to its date of publication. All descriptions, summaries or highlights of coverage are for general informational purposes only and do not amend, alter or modify the actual terms or conditions of any insurance policy. Coverage is governed only by the terms and conditions of the relevant policy. 2 2
Return to Work Risk Considerations for your employees and your firm People Plan Pragmatism Politics Dave Sukert, Esq. Senior Vice President Aon Stan Sterna, Esq. Vice President Aon 3 3
What are common obstacles to return to work planning? ? Think of it as Workplace Safety Planning Common obstacles include: 1. Firm leaders & employees not being aware of the plan 2. Lack of transparency in communications to your employees 3. Firms being reactive rather than proactive 4
How does one even go about instituting a work place safety strategy? ? Designate representative(s) to manage the process Establish policy that is relevant and up-to-date with most recent information and recommendations from national and local authorities (e.g. CDC, EEOC, OSHA, HHS, etc.) Consider local laws covering workplace safety, employment practices, privacy, quarantine orders Communication: objectives, cadence, transparency Training To benefit the Firm culture as a whole 5
What are some things a firm can put in place to safeguard the workplace? ? Before resuming business . . . Physical Site Survey Identify & address hazards Consider social distancing Regularly clean & disinfect work stations, common areas Necessity of Personal Protective Equipment (PPE) Remote working opportunities Return as needed, stagger or alternative shifts 6
? What about furloughed workers? Strategies to consider to bring these employees back to work Phased approach based on productivity and service needs Return employees to their correct levels and benefits Empathy, build trust Well being programs especially mental health and emotional support 7
What are some things firms can do to provide a safe workplace if an employee gets sick? ? Develop a defined process for employees calling in sick Identify representative to receive and register sick calls Inquire about COVID-19 symptoms Next Steps: Care from medical provider Follow-up protocols Expectations Maintain confidentiality; secure repository with limited access 8
Will employers have the ability to test/monitor employees for COVID-19 exposure as they return to work? ? Difficult due to limited guidance and uncertain availability/reliability of tests Define and implement fit for work requirements and screening protocols Develop process for those exhibiting symptoms Opening Up America Again Guidelines (White House) COVID-19 Contact Tracing Training Guidance and Resources (CDC) COVID-19 Business Recovery Decision-Making Tool kit and Employer Best Practices: Screening for COVD-19 (Aon) 9
Resources Government Resources Aon Resources OSHA Guidance: AICPA Coronavirus Resource Center, https://www.aicpa.org/news/aicpa-coronavirus-resource-center.html Guidance on Preparing Workplaces for COVID-19, https://www.osha.gov/Publications/OSHA3990.pdf AICPA Member Insurance Programs COVID-19 Resource Center, https://www.cpai.com/AICPA-Member-Insurance-Programs- COVID-19-Resource- Center?Main=P2En8qgA3+M=&Sub=VXg3tLzKw7A=&SecSub=VXg3tL zKw7A= CDC Guidance: Interim Guidance for Businesses and Employers to Plan and Respond to Coronavirus Disease 2019 (COVID-19), https://www.cdc.gov/coronavirus/2019-ncov/community/guidance- business-response.html Law Firm Guidance COVID-19 Contact Tracing Training Guidance and Resources, https://www.cdc.gov/coronavirus/2019-ncov/downloads/php/contact- tracing-training-plan.pdf Ogletree Deakins, https://ogletree.com/coronavirus-covid-19-resource- center/ Jackson Lewis, https://www.jacksonlewis.com/practice/covid-19 Public Health Recommendations for Community-Related Exposure, https://www.cdc.gov/coronavirus/2019-ncov/php/public-health- recommendations.html Ford Harrison LLP, https://www.fordharrison.com/CoronavirusTaskForce HHS Guidance: Return to Work (Employee), https://hr.nih.gov/benefits/pay/workers- compensation/return-work-employee EEOC Guidance: What You Should Know About the ADA, the Rehabilitation Act and the Coronavirus, https://www.eeoc.gov/wysk/what-you-should-know-about- ada-rehabilitation-act-and-coronavirus White House Guidance: Opening Up America Again Guidelines, https://www.whitehouse.gov/openingamerica/ 10
Thank you for joining! Stay Safe People Plan Pragmatism Politics Preparedness Dave Sukert, Esq. Senior Vice President Aon Stan Sterna, Esq. Vice President Aon 11 11
