Revamp Your Proposal Budgeting Process
Explore the Budget Overhaul initiative presented by Lindsay Larscheidt and Francine Houchens, offering solutions to streamline funding proposal budgets, including standard and condensed budget options. Learn about the impact on various proposal types and the transition from pre-budget to post-budget overhaul. Gain insights into the standard vs. condensed budgeting approaches and the recommended use of standard budgets for Federal, non-modular projects. Witness a demo of the new budgeting system for efficient budget management.
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Presentation Transcript
Budget Overhaul Presented by: Lindsay Larscheidt (Grants & Contracts Office) & Francine Houchens (Research Systems)
Background: Feedback from eBridgeusers Administrative burden completing funding proposal budgets in eBridgefor some proposal types E.g., modular budget preparation in eBridge Support from Sponsored Programs & Research Compliance Opportunity to expand original project
Solution: Option to create a standard or condensed budget. Modular budgets generally require personnel and a module amount at proposal. Modular budgets require more detail at time of award.
Impact to Proposal Types: Federal, non-modular Applies to the following: Federal, modular Non-profit Internal For-Profit Does not Budget pages are predetermined not apply to the following: For-profit clinical trial Non-profit clinical trial Gift F-series S2S T-series S2S
Budget Types Pre-Budget Overhaul: Budget Modular Budget
Budget Types Post-Budget Overhaul: Standard Budget Condensed Budget Standard Modular Budget Condensed Modular Budget
Standard vs. Condensed Standard Budget: Sponsor requires a detailed, line item budget (e.g., by expenditure type) Condensed Budget: Sponsor requires minimal budget information (e.g., by category) The Personnel page will always be Standard.
Standard Budget Federal, non-modular Use for: Non-profit Internal For-profit Same eBridge budget pages as before All categories are available (e.g. equipment, supplies, other, travel, trainee) Complete list of expenditure types available in drop down menus Use this budget type only if your practice is to build your budget in eBridge. RECOMMENDED USE
Federal, non-modular Condensed Budget Non-profit Use for: Internal For-profit Category level detail only All categories are available (e.g. equipment, supplies, other, travel, trainee) No expenditures to select in a drop down Use this budget type if it is not your practice to build your budget in eBridge. RECOMMENDED USE
Standard Modular Budget NIH, modular only Use for: (Direct Costs $250K or less) Same eBridge modular budget pages as before All categories are available (e.g. equipment, supplies, other, travel, trainee) Complete list of expenditure types available in drop down menus Unbudgeted Funds page replaces Modular Offset At proposal, all unbudgeted funds must be allocated and budget cannot be over $250K in Direct Costs Use this budget type only if your practice is to build your budget in eBridge. RECOMMENDED USE
Use for: Condensed Modular Budget NIH, modular only (Direct Costs $250K or less) Module selection required Increments of $25,000 Only Personnel requires full detail Unbudgeted Funds (Condensed) At proposal, unbudgeted funds are acceptable but budget cannot be over module selected. All categories available at time of award (like Condensed Budget) and further category allocation will be required at award. Use this budget type for all NIH modular budget applications. RECOMMENDED USE
Helpful Hints: As of August 4th, 2018, all applications in either a Presubmission or Changes Requested/Required state will be set to a Standard Budget. Changing the budget type will reset all budget pages, except the Personnel page. The budget type selected is the budget type used for the length of the project. E.g. If you select Condensed at proposal, you will have Condensed at award. Importance of the Budget Justification High level of detail to support all costs required Applicable to all budget types and all applications Recommended to write your justification first before entering data into eBridge In general, MCW Budget Preparation Policy (RS.GC.070) remains unchanged. Costs need to be allocable to a grant and justified. Unbudgeted funds watch summary along top of the grid pages to assist in evaluating total Unbudgeted Funds. Use the Budget Overhaul Guide!
