RFP #100 Informational Briefing - Human Rights Commission
Gain insights into RFP #100 by the Human Rights Commission (HRC) in San Francisco. Discover funding details, structural differences, and service areas. Learn about HRC's commitments to equity, justice, and community partnerships. Explore the funding process, DKI budgets, and the schedule.
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Presentation Transcript
Request for Proposals #100 (RFP 100) Request for Proposals #100 (RFP 100) Informational Briefing Informational Briefing The Human Rights Commission (HRC) 25 March 2025 City and County of San Francisco 1
Overview and Focus Objective This session provides a high-level overview of RFP #100, outlining the key changes, funding snapshot, and overall structure of the proposal process. It is designed to orient potential applicants with general information rather than technical assistance on application details. Run of Show Welcome & Introduction Context & Overview of RFP #100 Program & Funding Snapshot Structural & Implementation Differences Application Framework & Service Areas Applicant Communications & Compliance Timeline & Next Steps Q&A and Closing Remark This session will be recorded and shared in the associated Event page on HRC SITE, along with a summary and written transcipt City and County of San Francisco 2
HRCs Commitments in This RFP Advancing Equity & Justice Commitment to culturally responsive, trauma-informed, and healing-centered services for underserved communities. Community-Centered Partnerships Seeks organizations with deep community ties and established trust to lead impactful, resident-focused work. Comprehensive Service Scope Includes direct services, community engagement, leadership development, and systems change. Emphasizes accountability, cultural humility, and equity in evaluation and selection. Transparent & Fair Process Investing in Impactful Solutions Prioritizes programs with proven results and potential to drive meaningful, measurable change. City and County of San Francisco 3
RFP Funding and DKI Budgets This RFP represents just one part of the City s overall Dream Keeper Initiative (DKI) investments. Other departments and initiatives across San Francisco have resources for DKI programming. HRC manages approximately 55% of Citywide DKI funds, with the remaining budget mostly overseen by the Office of Economic and Workforce Development and the Mayor s Office of Housing and Community Development. Beyond this RFP, HRC also works with other departments to distribute DKI funding. For example, the HRC is contributing one million dollars per year over four years to direct food assistance via the Human Services Agency. City and County of San Francisco 4
Schedule (Subject to Change) Item E-Question Period (REMOTE via Email) Technical Assistance (TA) Conference 1 (VIRTUAL) TA Conf Records & FAQ available online TA Conference 2 (IN-PERSON) TA Conf Records & FAQ available online TA Conference 3 (VIRTUAL) TA Conf Records & FAQ available online Deadline for RFP Proposals RFP Application Collation and Assignment to Panelists Evaluation Panel Review Score Processing and Award Selection Notice of Intent to Award Announced & Letters Sent Anticipated Grant Period Start Date Date(s) On or By March 24 to April 14 Tuesday, April 1, 2025 Thursday, April 3, 2025 Tuesday, April 8, 2025 Friday, April 11, 2025 Tuesday, April 15, 2025 Friday, April 18, 2025 Monday, May 5, 2025 Wednesday, May 7, 2025 May 8 to May 21 May 22 to May 30 Monday, June 2, 2025 July Sept 2025 City and County of San Francisco 5
Changes in This Solicitation Category Prior RFQs New RFP Up-to three year grants contingent on performance Grant Term One-year grants/contracts No standardized, data-driven methodology for determining awards Clearly defined, data-driven methodology for award calculations Award Determination Exclusively funds programs serving San Francisco residents Geographic Scope Allowed services outside San Francisco Did not evaluate financial capacity to align award amounts with organizational size Evaluates financial stability to prevent overburdening small organizations Financial Health Assessment No clearly stated minimum or maximum amounts Clearly defined minimum and maximum award amounts Award Limits Varied processes causing confusion in implementation and reimbursement Budgeting Process Standardized budgeting for consistency Open to individuals, private businesses, and nonprofits Restricted to 501(c)(3) nonprofit organizations only Applicant Eligibility Past procurements used Request for Qualifications (RFQs), which primarily assessed organizational qualifications, the RFP requires comprehensive programmatic proposals with measurable outcomes. City and County of San Francisco 6
Programs and Focus Areas Targeted support for mental health, maternal/infant health, overdose prevention, harm reduction, housing stability, and food insecurity through trauma-informed, equity-centered approaches. Health & Well-Being (DKI) Emphasis on job readiness, career pathways, financial literacy, and economic mobility for underrepresented groups. Small business support shifted to OEWD. Workforce & Education (DKI) Support for cultural preservation, organizational stability, and structured media projects with clear impact metrics. Arts & Culture (DKI) Supports culturally responsive services, leadership development, crisis intervention, reentry support, affirming healthcare, and legal advocacy to advance safety, stability, and self-determination for LGBTQI+ communities. Bold & Visible Expanded support for structured youth employment and career development programs. Opportunities for All City and County of San Francisco
Application Framework: What to Know Apply by Service Area Each proposal must target one specific Service Area Framework: o Program Area broad equity goal o Focus Area priority theme o Service Area specific funding opportunity (required application level) Successful Proposals: o Align with your expertise & impact o Address at least one key priority within the Service Area o Submit separate applications for each Service Areas City and County of San Francisco
Applicant Communications & Compliance Key Reminders Technical Assistance Conferences: o Highly recommended for strong applications o Provide guidance and clarify RFP requirements Strict Communication Protocol: o Communicate only with listed Contract Administrator(s) hrcgrants@sfgov.org o Contacting other City staff may lead to disqualification Public Records Disclosure: o Proposals may be subject to public access after awards o Applicants can request withholding of proprietary info but must seek court relief before the City s disclosure deadline City and County of San Francisco
Total Anticipated Funding: ~$14.4M (up to $19M depending on availability) HRC Grant Funding Snapshot Total Anticipated Funding: ~$14.4M Focus Area Max Award Avg. Award # of Grants Health & Well-Being Workforce & Education Arts & Culture Safety & Inclusion OFA Infrastructure $1.6M $1.6M $500K $500K $1.5M ~$380K ~$465K ~$117K ~$200K ~$750K ~15 ~10 ~10 ~7 1 2 Guidance Only: Final awards may vary based on quality, alignment, and funding conditions Submit realistic budgets: Stay within listed max targets Each focus area has its own budget parameters review carefully Separate regulations may apply for non-City funding sources City and County of San Francisco 10
Key Points for a Successful Application Align with HRC s Mission & Goals: Emphasize community impact, cultural responsiveness, and serving historically marginalized groups. Follow Submission & Structure Guidelines: Submit separate proposals per Service Area using all required attachments (cover sheet, budget, proposal template, letters, etc.). Strong Program Design & Measurable Outcomes: Clearly outline objectives, detailed work plan, risk mitigation, and performance metrics. Fiscal Health & Compliance: Provide three years financials, meet City vendor requirements, and adhere to non-discrimination policies. Engage with HRC Processes: Attend Technical Assistance conferences, follow communication protocols, and meet all deadlines. City and County of San Francisco
Points of Communication Stay Informed Subscribe here to receive solicitation updates Submit Your Questions Questions during the e-question period (until April 14th) can be emailed to: hrcgrants@sfgov.org The HRC will batch questions and publish responses on a weekly basis City and County of San Francisco
Questions Today Submit Your Questions in the Chat Question Responses We will answer as many general questions as possible during this session. Please note: We may not be able to respond to all questions today. Detailed or technical questions will be logged and addressed during the first Technical Assistance Conference. Follow-Up All answered questions will be compiled and posted to our website by Friday, March 28, 2025. Inquiries can be sent to: hrc.grants@sfgov.org City and County of San Francisco 13
DKI Budgets Citywide ($ in Millions) Department Human Rights Commission Office of Economic and Workforce Dev. Mayor's Office of Housing & Community Dev. 10.9 Public Health Fire Dept Arts Commission Dept of Children, Youth, and Their Families 3.1 Human Resources Adult Probation Dept of Early Childhood Human Services Agency Total FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Grand Total 24.7 13.1 4.1 1.8 0.6 0.5 0.4 0.2 - - - 45.4 6.9 20.5 6.8 20.5 10.9 15.1 0.5 2.1 3.1 0.2 0.5 0.5 - 60.1 5.4 20.5 10.9 15.2 0.5 2.2 3.1 0.2 0.5 - - 58.4 43.8 74.5 36.7 47.7 2.2 6.9 9.7 0.8 0.9 0.5 0.5 224.2 15.6 0.6 2.1 0.2 - - 0.5 60.2 City and County of San Francisco 14
