Rotary Club Dues and Payment Information 2024/2025

District 7770 Treasurer Training District 7770 Treasurer Training Dues, Dues and More Dues Deb Walworth District 7770 Treasurer dwalworthcpa@comcast.net 843.701.0450

Club Invoice (RI) Club Invoice (RI) SAR (Semi-Annual Report) Rotary International emails or mails a copy of the Club Invoice to every club officer in July and January. To ensure that emails from Rotary are not rejected or filtered as spam, add ri.clubfinance@rotary.org to your approved email contacts. If your club has not received an invoice by the beginning of February or August, email data@rotary.org to request a replacement. Include your club name and number and delivery address or fax number. Club dues still must be paid even if you have not received the invoice. Or officers can sign-on to My Rotary to view Club Invoice The Basis for RI dues is membership on Database as of 12/31 & 6/30

Invoices (RI & District) Club Invoice (RI) Due: July 1st January 1st The amount due is not adjustable!!! District Invoice Due: October 1st April 1st The amount is based on the RI invoice 3 months earlier and is not adjustable!

RI Dues Invoice 2024/2025: Report should agree with Club s membership as reported on the District Database. Rotary International Dues: Rotarian Magazine: RI Directors & Officers Insurance: RI General Liability Insurance: Council on Legislation: * Dues increase next year and insurance amounts change slightly, each year number in red are 2023/2024 figures RI Dues per year: $39.25 per member*(July & January) $78.50 $9.00 per member (July & January) $18 $1.16 per member * (July) $4.11 per member * (July) $1.00 per member (July) $102.77

District 7770 Dues 2024/2025: District 7770 Dues 2024/2025: District 7770 Dues: $44 for the year $22.00 per member Oct & Apr

Payment Methods Credit card online for RI Dues Check or draft accompanied by the detached bottom portion of the invoice Mailed to RI 14255 Collections Center Dr. Chicago, IL 60693 Wire transfer Failure to RI pay dues on a timely basis will cause Loss of a Club s Charter Incur expenses related to be reinstated As of 1 January 2015, clubs that have not paid their Rotary dues within four months of the date on the invoice will be terminated. Clubs will then have five months to fulfill the reinstatement requirements.

Club Invoice District 7770 Dues Club Invoice District 7770 Dues Emailed to Club President and Treasurer or Designated Person October 1st& April 1st Important to have the correct email addresses in the District Data Base If email addresses are not on file, update them in DACdb Accurate Database!!!! QuickBooks is updated manually in August. Email changes to dwalworthcpa@comcast.net if e-mail address changes after August. $22 per member or $44 annually Amount cannot be changed. It is matching what comes from RI Database Jan 1 & July 1 Keep database accurate for District & RI Dues membership count Dues are payable on October 1st& April 1st

Payments made by: ACH preferred method Use QuickBooks link Routing and Account Number Check mailed to District 7770 Treasurer Deb Walworth 1000 William Hilton Parkway, F-4 Hilton Head Island, SC 29928 Invoice is due upon receipt, with a reminder automatically sent after 6 days If Invoice not paid after 14 days you get an automatic reminder from QuickBooks. 30 days after the due date an automatic reminder will be emailed to President, Treasurer and separately sent to the Assistant Governor for your area. 60 Days after the due date an automatic reminder will be emailed to President, &Treasurer, while an e-mail is sent to the Assistant Governor and District Governor

Summary of Dues and fees 2024/2025: RI Dues annually $102.77/member District 7770 Dues annually $44.00/member Membership Summit Not scheduled $55/attendee in the past Foundation Seminar Not scheduled $55/attendee in the past Spring Assembly Training for PETS $55/attendee in the past Back to 2 days, will be invoiced with October dues. Most likely $300.00

IRS Form Filing IRS Form Filing Each Club is to file a 990, 990-N or 990-EZ By November 15th

State of SC filing State of SC filing Some Rotary Clubs file the 990-N, 990-EZ or 990 with the IRS, but fail to file with the State of SC. By November 15 each year you are required to renew your status with the SC Secretary of State as a Public Charity. When you renew, you must either submit an Annual Financial Report if you file the 990-N with the IRS (which is found on the Secretary of State Web Site), or submit a copy of the 990-EZ or 990 along with the renewal.

Financial Assessment Financial Assessment One Page Form to be completed annually Assessment for club year ending June 30th Due to District Treasurer by November 15th Mail or Scan with requested attachments

The Rotary Club of _______________________ Financial Assessment For the club year ending June 30, 2024 Please attach the following to this report. 1. Balance Sheet (Statement of Financial Position) as of June 30, 2024 2. Income Statement (Statement of Revenues and Expenses) for the year ended June 30, 2024 3. Budget for club year 2024/25 Our Treasurer presented to our Board of Directors financial statements as follows: Monthly Quarterly Annually Did not make a presentation The club s bank accounts were reconciled timely and filed with our bank statements. Monthly Quarterly Annually Could not determine Paid invoices (receipt or bill) substantiate each check written and are filed systematically. Alphabetically By the Month paid By the Club s year paid Are cross referenced to check number Yes No Yes Yes Yes No No No Club financial records are kept for ______________years by ____________________ Our June 30, 2024 Federal Form 990 tax return was filed on _____________________ Our financial assessment review was completed by the following club members: _________________________ Club Member ________________________ Date _________________________ Club Treasurer _________________________ Club President Please email to dwalworthcpa@comcast.net by November 15, 2024: Or mail to: Debra Walworth 358 Deep River Rd Summerville, SC 29486

Database Database Request all club presidents update information in both the RI Database and DACdb Mailing address Email address Provide District Treasurer the email address of club president & treasurer and/or check signers - confirm contact information is up to date.

IRS Tax Designation IRS Tax Designation 501(c)4 vs 501(c)3 District 7770 is a 501(c)4 Your club is a 501(c)4 Your club may have a separate charitable foundation if it has applied for and received the 501(c)3 designation. The actual Rotary Club is still a 501(c)4. You will have 2 form 990s to file.

Operating vs. Project/Fundraising accounts Operating vs. Project/Fundraising accounts Most clubs have separate bank accounts for operating funds and project funds. The treasurer helps the incoming president create the budget for the next fiscal year. You may want to create your budget in 2 parts: Operating budget Projects budget

The Operating Budget includes income from dues and expenses such as dues to RI and District Dues and training, a PO Box and website if you have them, meals for speakers, pins and membership supplies and any other expenses to operate your club. The Project Budget includes income from fundraisers and income from the District Grant. The expenses for the Project budget are the costs of putting on the fundraiser and the money you spend to do your projects.

Excel file in DACdb Budgeting your Dues Year 2023-2024 2024-2025 2025-2026 RI Dues $ 75.00 $ 78.50 $ 82.00 $ 39.25 RI magazine subscription $ 15.00 $ 18.00 $ 18.00 Best guess in red Other costs billed from RI with Dues ( Director & Officer insurance, Genreal Liability Insurance, Concil on Lefislation) The insurance costs could acutually go up a little $ 6.27 $ 6.27 $ 6.27 Total for RI per member $ 96.27 $ 102.77 $ 106.27 No District Grants if clubs do not donate at least $100/member average The Rotary Foundation Annual Fund $ 100.00 $ 100.00 $ 100.00 District Dues $ 42.00 $ 44.00 $ 46.00 District events which club is expected to pay for shortened to 1 day 2023/2024, back to 2 days in future PETS Training $ 295.00 $ 300.00 $ 300.00 Spring assmenbly 3 or more members X $55 $ 55.00 $ 165.00 $ 165.00 2023/2024 year, each club sent 2 free Fall taining 3 or more members X $55 $ 165.00 $ - $ - Distrit Conference $ 300.00 $ 300.00 $ 300.00 Future amounts could change Membership Summit $ 55.00 Subtotal $ 870.00 $ 765.00 $ 765.00 Subtoal divided by 8 members - Change number to the number of members in your club $ 108.75 $ 95.63 $ 95.63 Total to cover District Dues and trainings/events $ 150.75 $ 139.63 $ 141.63 Club dues need to cover the following items: PO Box which goes up almost every year $ 220.00 $ 230.00 $ 240.00 Guessing cost increase based on past years Polio Plus in addition to individual donations $ 100.00 $ 100.00 $ 100.00 Pins and member supplies $ 92.00 $ 93.00 $ 94.00 Meals for speakers $ 250.00 $ 250.00 $ 250.00 Secretary of State filing $ 52.00 $ 52.00 $ 52.00 Add other costs here such as web site or other operating costs of the club Total administrative costs $ 714.00 $ 725.00 $ 736.00 Administrative costs divided by 8 members - change to number of members in your club $ 89.25 $ 90.63 $ 92.00 Total to collect from each member $ 436.27 $ 433.02 $ 439.90 Other club costs not included above edit to fit your club Add another 30/member to go towards cost of having a booth at various events, and Discover Rotary Events or a club meal when doing boxed lunches for projects $ 30.00 $ 30.00 $ 30.00 Suggested Annual Dues to begin 7/1 each year $ 466.27 $ 463.02 $ 469.90 Quarterly dues at that rate rounded to next dollar $ 117.00 $ 116.00 $ 118.00 Amounts as approved 11/8/2022 $ 120.00 $ 120.00 $ 125.00