Rotary Club: History, Principles, and Operations
Explore the origins and ethos of the Rotary Club, a global organization dedicated to service, ethics, and peace. Learn about its guiding principles, meetings, membership, and board responsibilities. Discover the significance of the 4 Way Test and the objectives that drive Rotary's mission for a better world.
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Presentation Transcript
This Is Rotary- Club History Rotary Guiding Principals Manual of Procedure (MOP) Meetings Membership Attendance Board Responsibilities Getting Things Done Administrative Stuff An Effective Club
In the Beginning 23 Feb 1905 Paul Harris, a lawyer, organises the first meeting in Chicago Meet at members place of business in turn Basis of the name Rotary A public toilet outside the town hall in Chicago 1stService Project
What is Rotary? Rotary is an organisation of business and professional persons united world wide to provide humanitarian service, encourage high ethical standards in all vocations and help build peace and goodwill in the world. Motto : Service Above Self
Object of Rotary Development of acquaintance as an opportunity for Service High ethical standards and the dignifying of everyone s vocation as an opportunity to serve society The application of service in our personal, business and community life. The advancement of world understanding and peace by people united in the ideal of service. To encourage and foster the ideal of service as a basis of worthy enterprise by
Rotary The 4 Way Test Is it the truth? Is it fair to all concerned? Will It Build Goodwill & Better Friendships? Will it be beneficial to all concerned?
Your Club History Structure Rules Each Avenue of Service Financial Awards
Annual General Meeting Held in December Elections For Board Effective at Changeover June Next Year President Elect & President Nominee Usually will be president from next July (Elect), or July the following year (Nominee) Secretary and Treasurer 5 Board Members Portfolios usually allocated by the President.
The Board Its role is to manage the Club Members President Secretary Treasurer Projects Director Membership Director Foundation Director PR Director Immediate Past President Some Club bylaws may allow for others such as the Avenues of Service Chairs
Club Board Structure President Public Relations Service Projects Foundation Membership Treasurer Secretary Administration Youth Community Vocational International
Manual of Procedure (MOP) Updated every 3 years by the council on legislation (The Rotary Parliament) Constitution same world wide Cannot contradict constitution Allows for Club by laws
Meetings Can be Cancelled Death of a member Local disaster In Australia, Clubs do not generally meet over the Christmas Holidays (2-3 meetings) Not on Public Holidays Should attend 50% of Meetings Held weekly
Membership Must be adult persons of good character and good business and professional reputation. Recognised as a leader in their profession Ambassador of their profession to Rotary Ambassador of Rotary to their profession New Members
Membership 2 Types Active - Honorary - Pay Subs, Vote No subs, no vote
Inviting a New Member Member invites prospective member to attend normal meeting Club covers the cost of the first meal Club conducts a Classification Survey to determine what vacancies exist. Appointment made with prospective member to explain Rotary Invited to subsequent meetings Move to proposing
Proposing a New Member Fireside Chat Has Rotary explained to them in more depth Responsibilities and Obligations Ask permission to circulate their name Secretary advises all members in writing Name, address, and classification of proposed member Person invited to attend normal meetings Sponsor submits name to membership committee New member inducted Board Votes on Submission
Attendance Missing 4 consecutive meetings can be a reason for cancellation of membership Apply for leave of absence for extended periods Should attend 50% of meetings
Attendance Visit another Club within 2 weeks of your club s scheduled meeting Attending a service program, Club or District committee meeting Participate in an online Rotary meeting Make ups
Classification Either the principal activity of the firm Or the members professional activity. Classification Maximum of 5 members in any one classification Diversity of Classifications sought
Other No Club comment on controversial issues No endorsement or recommendations of people standing for public office Rotary is not a political or religious organisation
Territories There aren t any It is recommended that a member live or work in the vicinity of where the club meets.
Presidents Responsibilities In conjunction with the Board appoint chairman for each committee Attend Training Sessions and Presidents Meetings Chair the weekly meeting Be a leader Ensure the club has a balanced service program In conjunction with the board, write the club plan Chair board meetings
Membership Director Recruitment Retention Member Classification Education
PR Director Press Releases & Submissions Community Relations Club Signage Community Awareness
Rotary Foundation Director Programs Polio Plus VTT Peace Scholars Grants Participation VTT Team Leader Grants Funding Centurions PHF Bequests Education Updates
Projects Director Chairs avenue of service meetings Board member Ensures club has a balance of service projects Ensures service projects brought in on budget
Avenues of Service Club Administration Responsible for the efficient and smooth running of the Club Sergeant Program Bulletin Fund Raising Social Responsibilities
Avenues of Service Vocational This encourages Rotarians to serve others through their vocations and the use of high ethical standards Pride of Workmanship Awards Vocational Excellence Apprentice/ Trainee Awards Vocational Visits Job Talks
Avenues of Service Community This covers activities & projects to support the local community District Program s Tree of Joy Australian Rotary Health BowelCare Club Ronald McDonald House Dinners Santa Run (North Rocks) Christmas Carols on the Village Green (Beecroft) Program s
Avenues of Service International This covers all the actions to expand Rotary s humanitarian reach and to promote world understanding and peace Rotary Australia World Community Service (RAWCS) Rotarians Against Malaria (RAMS) International Fellowships Rotary Oceania Medical Aid for Children (ROMAC) Home Friendship Exchanges
Avenues of Service Youth This covers Rotary s efforts to support the youth in our community so they will be better world citizens Rotary Youth Exchange Program (YEP) Rotary Youth Leadership Awards (RYLA) Rotary Program of Enrichment (RYPEN) Rotary Youth Driver Awareness (RYDA) Model United Nations Assembly ( MUNA) Interact Rotaract
Financial - Club Dues Usually about $300+ pa $80 District $40 Rotary Down Under (RDU) US $55 International $36 Insurance $40+ Club Speaker dinners, general administration Supplemented by fines & raffles
Financial Service/Charity Account Administration Account All cost associated with running the club Project Account All funds raised from outside the club and expended on charity or project work. Clubs generally have 2 accounts
Getting Things Done The That is where the drive is and the work done e.g. Membership, Fundraising, Foundations, Social These are in addition to the Avenues of Service Committee System is critical The Board is the Management The board s decision is final
Insurance and Risk Management 4 Policies All have excesses, maximums, and exclusions Any question needs specialist advise (District Person) Every Club Activity MUST have a Risk Assessment conducted and documented. A far more detailed summary is available
National Insurance Programme Who is Covered? Nominated Rotary Districts and Clubs Members of Rotary including spouses, volunteer workers, honorary members and host families The Boards Club and District Committees and Sub-Committees and other Rotary Bodies
National Insurance Programme. What is Covered? Cover loss to others and to the association from acts of officers Protection for officers acting in their duty as directors of Rotary Cover is $10m Money $10K Association Liability
Incorporation Directors have a responsibility to act legally & honestly We are able to limit the liability of directors & members We have to file reports and keep records
Legal Child Protection Legislation Each member must be registered Club Secretary monitors Identification Value of prizes Authority to Fundraise Reporting Gambling and Fund Raising
The Rotary Foundation Arch Klump Society Paul Harris Fellow Paul Harris Society Major Donor Contribution to RI Foundation US$1,000 Contribution of US$1,000 per year Contribution of US$10,000 US$100,000 Contribution of US$250,000
Essential Elements of an Effective Club Successful programs that address community needs Increasing Membership Develop Leaders For Club, Community, and RI Support the Rotary Foundation
Rotary Acronyms PHF > Paul Harris Fellow GSE > Group Study Exchange VTT > Vocational Training Team DG > District Governor DGE > District Governor Elect DGN > District Governor Nominee PDG > Past District Governor AG > Assistant Governor RYLA > Rotary Youth Leadership Award RYPEN > Rotary Youth Program of Enrichment ROMAC > Rotary Oceania Medical Aid for Children DIK > Donations in Kind RAWCS > Rotary Australia World Community Service MUNA > Model United Nations Assembly COTA > Committee of the Association
In Summary What Rotary Is Manual of Procedure (MOP) Meetings Membership Attendance Board Responsibilities Getting Things Done Administrative Stuff An Effective Club
Acknowledgment The original of this presentation was authored by Ross Ballinger of the Rotary Club of West Pennant Hills & Cherrybrook
