RT55-2025: Therapeutic Rehabilitation Equipment Supply and Maintenance
This briefing session presentation outlines the supply, delivery, installation, commissioning, and maintenance of therapeutic rehabilitation equipment to the state for a period of sixty months. It covers the purpose of the RFP, contract duration, bid timelines, technical specifications, and how to access the tender documents. The session also includes details on evaluation criteria, terms and conditions, sample evaluation, and a question and answer section. Essential information such as bid timelines, where to obtain bid documents, and technical scope of work are highlighted.
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PRESENTED BY: BRIEFING SESSION PRESENTATION Ntsepa Mojapelo Division: OCPO RT55-2025:SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENT TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS Date: 02 December 2024 @10H00
2 \ RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENT TO THE STATE FOR THE PERIOD SIXTY (60) MONTHS AGENDA 1. Opening, welcome and Introductions 2. Purpose of the RFP 3. Duration of the Contract 4. Bid Timelines 5. How to access the Tender Document 6. Technical Specification and Scope of Work 7. Evaluation Criteria as per SCC 8 Terms and Conditions 9. Sample Evaluation 10. Question and Answers 11. Closure
3 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS 1. Opening, welcome, and Introductions 2. Purpose of the RFP The purpose of this request for proposal (RFP) is to solicit bids from interested parties ( Respondents ) to enable National Treasury to appoint suppliers RT55-2025: supply, delivery, installation, commissioning and maintenance of therapeutic rehabilitation equipment's to the state. The RFP consists of the Special Conditions of Contract ( SCC), Technical Specification, GCC, Pricing Schedule, and other Standard Bidding Documents ( SBD). To obtain market-related Prices and to ensure that the Government benefits from the economics of scale. 3. Duration of Contract Sixty (60) Months
4 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS 4. Bid Timelines ACTIVITY DUE DATE The tender was advertised on e-Tender Portal & National Treasury website on 11 November 2024. 02 December 2024 at 10:00 12:30 ( Online session: MS Teams) 180 Days from the closing date of the bid 15 January 2025 at 11:00am Attention: Contract Manager Email: Demand.Acquisition3@treasury.gov.za 16 December 2024 at 16:00 4. Bid Timelines RFP Upload on e-Tenders Portal Tender Document Non-compulsory briefing session Bid Validity period Bid Closing date and Time Communication channels Deadline for Queries, Question and Answers
5 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS Where bid documents can be obtained: National Treasury website http://www.treasury.gov.za/divisions/ocpo/ostb/CurrentTenders.aspx E-tenders: https://www.etenders.gov.za/
6 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS 6. Technical Specification and Scope of Work Bidders must be able to RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS as per the Technical Specifications. (paragraph 5.1 page 12 of the Special Conditions of Contract)
7 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS 7. Evaluation Criteria as per clause 5 of the SCC Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Administrative requirements evaluation Mandatory Requirements Evaluation Functionality Evaluation Technical Requirements & Sample Evaluation Price and Specific Goals Compliance with administrative requirements Compliance with mandatory requirements Functionality Requirements Compliance with technical requirements Bids evaluated in terms of the 90/10 preference system (Applicable to Category B ONLY )
8 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS PHASE 1: Administrative Requirements Bidders are required to submit the required documents and must be completed in full. a. SBD 1 Invitation form to bid. b. Proof of Authority This is a company resolution for the capacity under which this bid is signed as per SBD 1. c. SBD 4 Bidders Disclosure d. SBD 6.1 Preference points claim form e. TCD 13 and 13.1 Authorisation Declaration f. Central Supplier Database g. Written Confirmation to disclose tax status h. Company registration documents issued by CIPC i. Copy of Identity Document (Directors/Owners)
9 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS PHASE 2: Mandatory Requirements a. Pricing Schedule
10 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS PHASE 3: Functionality Evaluation During this phase bidders must, as part of their bid documents, submit supportive documentation for all functional requirements as follows: 1. Trade Reference Letters Bidders are required to provide reference letters with contactable references, demonstrating a proven track record in the health industry (public or private). These references must be from within the last five (5) years. The reference letter must be on the official letterhead of the company to which the equipment was supplied. It should specify the type of maintenance performed, the duration of the contract or service, the contract's value, and must be signed. 2. Lead technical key staff Bidders required submit the CV, a copy of the ID document, and training certificates (technical and/or application specialist training) of the lead technical personnel. These certificates should be issued by the relevant Original Equipment Manufacturer, as specified in the authorization letter of undertaking for all offered items. Only one (1) highest qualified technical personnel per item is required. 3. Company Footprint Bidders are required to submit proof of footprint where that have offices or warehouse or workshop facilities. Municipal Account or Lease Agreement can be submitted as proof. 10
11 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS PHASE 3: Functionality Evaluation Continues 4. Operational Strategy Plan Bidders are required to submit a comprehensive operational strategy or work methodology that shows their capability to meet all bid requirements. This should cover: Pre-site inspections Delivery, installation, and commissioning Training and maintenance Service Plan Lead times Quality assurance for the equipment Access to spare parts and consumables Additionally, bidders must provide detailed plans for equipment calibration, as well as service and repair, across all nine provinces 5. Risk Management Bidders are required to submit a document outlining their approach to managing operational risk . Equipment Callouts: This involves managing unexpected breakdowns or maintenance needs, ensuring that equipment is promptly repaired or replaced to minimize downtime. Access to Loan Units: This relates to contingency planning, ensuring that there are backup units available to maintain operations when primary equipment is out of service. Maintaining Stock Availability: This is part of supply chain management, ensuring that necessary parts and supplies are available to prevent delays or disruptions in service. Handling Insurance Matters: This involves risk transfer, where potential financial impacts from equipment failure or other issues are managed through insurance policies
12 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS PHASE 4: Technical Compliance Evaluation During this phase, the bidder's response will be evaluated based on the technical requirements for each item offered. Non- compliance with all the evaluation requirements below will result in the disqualification of the relevant line item being evaluated. The technical specification is in two parts, Part A and Part B. Only items which complied with Part A of the evaluation requirements will be evaluated further on Part B of the technical evaluation. PART A: 1. TCD 13.2 Authorization Letter /Letter of Undertaking Bidder who is sourcing goods or services from a third party is required to submit an authorisation letter in a third-party letterhead outlining all relevant goods or services. Requirements for the authorisation letter to be valid 1. Must in a manufacturer or third part letterhead, dated and signed and must not be older than 30 days at the closing date and time of the bid 2. Must List items , description, brand name and model number 3. Contact details of the signatory i.e. address and telephone number 4. It must be written in English 2. South African Health Products Regulatory Authority (SAHPRA) License: The SAHPRA License must be in the name of a bidder. 3. Radiation Control Licence Where applicable, bidders are required to comply with the Hazardous Substance Act (Act 15/1973) for the equipment s offered. In this regard, bidders must submit the Radiation Control licence for all relevant equipment s. 4. Quality Management System Certicate Bidder are required to submit a valid ISO certificate. The ISO certificate must be from the manufacturer. PART B: Sample Evaluation:Items offered must comply with technical specifications as provided in this bid as stated in the technical specification detail of each item. Failure to comply will invalidate the items concerned. Only bidders who qualified Phase 4 Part A will be required to submit samples for the items offered to verify compliance with technical specifications at the venue, date, and time that will be communicated by the National Treasury. Failure to submit samples will invalidate the items which the samples are not submitted.
13 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS PHASE 5: PRICE AND SPECIFIC GOALS Preference Structure The pricing schedule provided in this bid forms an integral part of the bid document and bidders must ensure that it is completed without changing the structure thereof. Bidders are required to complete a mandatory Pricing Schedule as a response on how much the items offered will be charged. No submission of the Pricing Schedule will invalidate the bid response. Prices submitted for in this bid must be filled in on the field provided on the pricing schedule supplied with the bid. Price structures that do not comply with this requirement may invalidate the bid. The bid price must be inclusive of the warranty /and guarantee twenty-four months from the commissioning date and should cover all applicable maintenance.
14 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS Multiple Offer per line item Bidders are allowed to offer multiple brands per line item. Example B D1 D2 - Local Raw Material / Finished product (if applicable) Equipment/Access ory price inclusive of VAT, 1st and 2nd Year Maintenance Costs Imported Raw Material / Finished product (if applicable) 3rd Year Maintenance Costs 4th Year Maintenance Costs 5th Year Maintenance Costs 6th Year Maintenance Costs 7th Year Maintenance Costs Item Description Name of Manufacturer Model/Model Number Expected Life Span of the Equipment D4 Item Number Category Bidder Name Couuntry of Origin Brand Name Year of Release No. of Offers Unit of Measure D3 Labour D5 Other Transport RT55-01-001 Audiology DIAGNOSTIC AUDIOMETER (WITH EXTENDED HIGH FREQUENCY TESTING CAPABILITIES) Description:PC-based audiometer used to test and diagnose hearing thresholds. channel audiometer that must test in increments of no more than 5db. Capable of performing masked and unmasked pure tone and warble tone air and bone conduction and speech . Masking sounds must include narrowband, white and speech noise. range of 125Hz to minimum of 16 000Hz with intensity range from -10dB to a minimum of 100dB -10dB to 80 or 100dB SPL. Intensity range for air conduction (125-250Hz): -10dB to 100dB decibel range for bone conduction: 250- minimum of 4000Hz. SISI. ABLB. stenger bekesy weber.tone-in-noise speech-in-noise. paired insert phones bone conductor response button talk-forward built-in or gooseneck microphone or operator's headset with microphone pair of sound-field speakers. The audiometer offered must allow for user selectable attenuation over the entire range. controls in order to further enhance user control of its operation. Pre-recorded speech wordlists in English, with the option of South African languages in male and female voice, must be built-in, failing which the audiometer must have a built-in ability to play recorded speech tests .Contralateral white noise, speech noise and narrow band noise for air / bone and free field audiometry masking must be provided on the unit offered. Must be supplied with field speakers Specifications of field speakers are as follows:Space saving, high efficiency, flat response, low distortion speakers. Speakers should have a frequency response range of 250Hz to 6000Hz with extendable range up to 8000Hz. Meets ANSI or equivalent standards.Impedance of 8 (Ohm) and efficiency of 100dB HTL Speech Level Must be compatible with booths and diagnostic audiometers. Must include mounting brackets for installation. Accessories: earphones paired insert phones bone conductor response button. talk-forward built-in or gooseneck microphone or operator's headset with microphone field speakers in terms of the specifications above. Optional accessories: SISI . C239ABLB,stenger bekesy weber,tone-in-noise speech-in-noise. Ntsepa Mojapelo (Pty) Ltd 1 Each R 100.00 R 200.00 R 300.00 R 400.00 R 500.00 90% 5% 5% Thoba (Pty) Ltd South Africa Randall MNS5321 20213-5 Years R 100.00 Technical Specifications:PC-controlled, clinical two- Frequency range for air conduction must be within a Must have the option to add following special tests: Must come with earphones. (including high frequency earphones) Must provide auditory as well as visual patient response monitoring from its frequency and intensity RT55-01-002 Audiology DIAGNOSTIC OAE WITH STANDARD FREQUENCY .Description:Device used for diagnostic assessment of oto-acoustic emissions within the cochlear region. emission system, able to record and archive completed tests Must be able to perform TEOAEs and DPOAEs. DPOAE frequencies: 1.5- 6 kHz, Intensities: 40-70 dB SPL SNR: 3-10 dB, Averaging Time: 0.5,1,2,4 sec. TEOAE frequencies: 0.7-4 kHz Intensity: 83 dB pe SPL SNR: 3-10 dB, Averaging Time: 8, 16, 32, 64 sec.Must include the following: bilateral probes.probe cable clips.nubs and probe pouch.Ability to connect to a computer. Must be able to indicate noise flow measurements.Laptop requirements are a minimum of 5GB free disk space, minimum 1GB of RAM, Latest Intel version (for the option of connecting to a laptop or PC for printing purposes) Accessories bilateral probes probe cable clips nubs and probe pouch ability to connect to a computer . Technical Specification:Advanced clinical oto-acoustic Ntsepa Mojapelo (Pty) Ltd 1 Each R 100.00 R 400.00 R 500.00 R 600.00 R 700.00 5% 10% 20% 30% 5% Sakhile(Pty) Ltd China Sadush DDK829 19915-6 Years R 300.00 RT55-01-003 Audiology ELECTROPHYSIOLOGY TESTING EQUIPMENT WITH ABR (AIR AND BONE CONDUCTION), ASSR, DPOAE Description:Device used for assessing the peripheral auditory system from the cochlear. Complete standalone unit which must be pre-loaded with diagnostic ABR, ASSR, middle latency response (MLR), late latency responses (LLR) and OAE software with the ability to add additional protocols of eABR, eCochG, VEMPs. Technical Specification: Complete evoked potential system able to perform diagnostic ABR (click, tone burst, chirp), auditory steady state response (ASSR), diagnostic TEOAES and DPOAEs, middle latency response (MLR), late latency responses (LLR), eABR, eCochG, VEMPs or more protocols ,Must include laptop, software, and free field aided testing capacity.Must come with a compatible laptop and software as required ,Must include a minimum of: 2 sets of cup electrodes 2 sets of disposable electrodes ,pack of electrode pads OAE nubs 2 packets of large insert earphones (yellow) 2 packets of small insert earphones (pink) 2 packets of infant insert earphones (red) 2 packets Goldfoil electrodes. Circumaural headset bone conductor probe cables. Trigger cables (eABR),carry case,2x Nuprep gel,2 tubs of EEG conduction paste. electrodes 2 sets of disposable electrodes pack of electrode pads ,OAE nubs,2 packets of large insert earphones (yellow) 2 packets of small insert earphones (pink) 2 packets of infant insert earphones (red).2 packets Goldfoil electrodes,Circumaural headset bone conductor probe cables. Trigger cables (eABR),carry case Consumables 2x Nuprep gel. 2 tubs of EEG conduction paste Optional accessories Freefield speakers to be able to aided ABR s .Available trigger cable to do eABR Ntsepa Mojapelo (Pty) Ltd 1 Each R 300.00 R 500.00 R 600.00 R 700.00 R 800.00 Ladow (Pty) Ltd USA Danish KKF493 20002-5 Years R 200.00 Accessories:TDH Headphones Bone vibrator,2 sets of cup 5% 10% 10% 20% 5%
15 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS 1.1.1.1The following formula will be used to calculate the points for price: P min Pt P 1 Ps = 90 min Where, Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration Pmin = Comparative price of lowest acceptable bid
16 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS Points Scored for Specific Goals 1. The following formular will be used to calculate the points for price: ???? = ??? ???? 100 Where, PSSG = Points scored for specific goals MPA = Maximum points allocated for a specific goal POE = Percentage of equity ownership by an HDI
17 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS FORMULA TO CALCULATE THE POINTS SPECIFIC GOALS POINTS ALLOCATED OUT OF 10 OUT OF 10 PSSG = MPA xPEO 100 Preference points for equity ownership by historically disadvantaged Individuals who, due to the apartheid policy that Where: had been in place had no franchise in national elections before 10 PSSG = Points scored for a specific goal the introduction of the Constitution of the RSA, 1983 (Act 110 of 1983) or the Constitution of the RSA,1993 (Act 200 of 1993), MPA = Maximum points allocated for a specific ( the Interim Constitution ) and or goal PEO = Percentage of equity by an HDI POINTS 10
18 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS Group Series Bidders must take note of group series items Requirements for group series items Bidder must submit an offer for all items in a series. All items must pass sample evaluation. All items must be compatible/same brand in a series.
19 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS CONTRACT PRICE ADJUSTMENT Bidders are required to take note of paragraph11 Price adjustment periods Yearly Dates : Table 8: Price Adjustment on page 40-41 Price adjustment will only be effective once it is approved. Price adjustment is not automatic therefore bidders must apply for price adjustment and attach the necessary documents as per Table 7: Indicative Indices on page 39-40
20 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS 8. TERMS AND CONDITIONS Counter Conditions Bidders attention is drawn to the fact that amendments to any of the bid conditions or setting of counter conditions by bidders may result in the invalidation of such bids. The National Treasury reserves the right to change or supplement any information or to issue any addendum to this bid before the closing date and time. The National Treasury and its officers, employees and advisors will not be liable in connection with either the exercise of, or failure to exercise this right. If the National Treasury exercises its right to change or supplement information in terms of the above clause, it may seek amended bid documents from all bidders. Fronting The National Treasury supports the spirit of broad based black economic empowerment and recognizes that real empowerment can only be achieved through individuals and businesses conducting themselves in accordance with the Constitution and in an honest, fair, equitable, transparent, and legally compliant manner. Against this background the National Treasury does not support any form of fronting.
21 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS Right Of Award The State reserves its following rights -: To award the bid in part or in full, Not to make any award in this bid or accept any bids submitted, Request further technical information from any bidder after the closing date, Verify information and documentation of the bidder(s), Not to accept any of the bids submitted, To withdraw or amend any of the bid conditions by notice in writing to all bidders prior to closing of the bid and post award, and If an incorrect award has been made to remedy the matter in any lawful manner it may deem fit.
22 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS 9. SUBMISSION OF BIDS ONLINE SUBMISSION Bidders must submit their bids online through the eTender Publication portal. Manual or hardcopy bids are not acceptable. Video that guides bidders on uploading documents on E tender: https://youtu.be/B7pNseNJYHM Bid Enquiries: -All enquiries should be in writing to demand.acquisition3@treasury.gov.za. The closing date for receipt of all enquiries is 16 December 2024. All enquiries beyond the closing date will not be considered.
23 RT55-2025: SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THERAPEUTIC REHABILITATION EQUIPMENTS TO THE STATE FOR THE PERIOD OF SIXTY (60) MONTHS
