Safety Committees and Meetings: Oregon OSHA Guidelines
Learn about the purpose and requirements of safety committees and safety meetings according to Oregon OSHA regulations. Find out how to establish a safety committee, its membership requirements, meeting frequency, record-keeping, and more to promote workplace safety and health effectively.
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Safety Committees and Safety Meetings Oregon OSHA (12-14-2022) Linda Pressnell - Technical Specialist General Industry and Construction OAR 437-001-0765 https://osha.oregon.gov/OSHARules/div1/437-001-0765.pdf Start with the rule! Agriculture OAR 437-004-0251 https://osha.oregon.gov/OSHARules/div4/div4C.pdf Forest Activities OAR 437-007-0130(4) https://osha.oregon.gov/OSHARules/div7/div7B.pdf Get help! Contact Oregon OSHA Technical or Consultation, or your workers compensation insurance carrier Website Homepage: https://osha.oregon.gov/Pages/index.aspx Central Office: (503) 378-3272 /E-mail: mailto:tech.web@dcbs.oregon.gov Information and Training: https://osha.oregon.gov/Pages/topics/safety-committees-and-meetings.aspx
Purpose and Scope Purpose: The purpose of safety committees and safety meetings is to bring workers and management together in a non-adversarial, cooperative effort to promote safety and health. Safety committees and safety meetings will assist you in making continuous improvement to your safety and health programs. Scope: This rule applies to public or private employers in Oregon subject to Oregon OSHA jurisdiction, except as listed below. You do not have to comply with this rule if you are: The sole owner and only employee of a corporation; A member of a board or commission and do not participate in the day-to- day activities of the company. You are not considered an employee for purposes of this rule. Engaged in agricultural activities covered by Division 4, Subdivision C. Engaged in forest activities covered by Division 7, Subdivisions B and C.
Safety committee requirements summary Establish a safety committee 20 or fewer employees at least 2 members; 20 or more employees at least 4 members Equal number of management and non-management, unless both parties agree, then you may have more employee-elected members
Continued Safety committee members must: Agree on a chairperson Serve one year if possible Be compensated at regular rate of pay Be trained in principles of accident investigation Be trained in hazard identification Be provided with the meeting minutes Represent major activities of the business
Continued Meet on company time quarterly if employees do office work, monthly otherwise Keep written records for 3 years Establish procedure for conducting workplace inspections (quarterly, or as deemed necessary for mobile locations/infrequently visited sites, etc.) In addition, safety committee must establish procedures to identify and correct hazards, review accident investigations, have a system for reporting hazards, make meeting minutes available for employees, plus more as described in section (8) of the rule.
Continued If you have multiple locations, you may have a centralized safety committee. Centralized safety committees must meet the basic requirements of safety committees, plus a few additional requirements, including having a health and safety policy statement.
Training Members of the safety committee must be trained: Hazard Identification Principles of accident investigation Members of the safety committee must be trained so they can Perform inspections Evaluate accident investigations
Safety Meeting requirements summary Include all available employees, at least one employer representative, hold the meeting on company time and pay employees Hold meetings Construction -Monthly and before jobs start that last more than one week Office work Quarterly All others - Monthly Include discussion of safety and health issues, accident investigations Construction, Utility work, Manufacturing keep written records for 3 years Subcontractors may attend general contractor s meeting, but must meet to discuss accidents that involve your employees, keep records Innovative Safety Committee or Safety Meeting differs from the rule but meets the intent, must obtain approval from Oregon OSHA
Points to Ponder Keep meeting minutes and attendance even if you don t have to Provide meeting minutes, or access to them, to everyone Talk about accidents, incidents, near misses, concerns Respond to employee concerns Ask for employee input Hold efficient meetings (agenda, virtual participation, doughnuts) See https://osha.oregon.gov/OSHAPubs/misc/engaged-energized-and-effective- safety-committees.pdf for more ideas Use the workbook from the Public Education workshop as a checklist to do a gap assessment for your safety committee
https://osha.oregon.gov/edu/ Documents/workshop- materials/1-101w.pdf
In conclusion Any questions? Thanks for your time!
