Satellite 1 Purchasing: Overview and Services
Facilitating expenditure of £33m yearly through 35,000 transactions, providing training, services, and advice in procurement, ensuring compliance with financial regulations and procedures. Includes Science Warehouse and SIPR system.
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Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS Satellite 1 Purchasing
Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS Who we are: Maggie Whitworth - Joanne Burns Sam Greaves Nick Creighton Gavin Rawson - Laura Peaker Antony Wilkinson Adam Baldwin - Satellite Purchasing Manager Senior Faculty Buyer Senior Faculty Buyer Faculty Buyer Faculty Buyer Faculty Buyer Faculty Buyer Trainee Faculty Buyer
Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS Where we are Satellite One Purchasing Office Room 1.04 30-32 Hyde Terrace University of Leeds Woodhouse Lane Leeds LS2 9JT
Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS What we do Facilitate the expenditure of 33m per year through 35,000 transactions Provide requisitioning and goods receipt training Provide the service for all transactions and queries relating to purchase of goods and services from external companies, and related payments Provide contractual advice and services, and undertake high value procurement exercises. Ensure compliance with the University s Financial Regulations and Purchasing Procedures.
Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS Science Warehouse Science Warehouse is an electronic market place, a web site which hosts catalogues of items on behalf of the University; the items within the catalogues are provided by contracted suppliers All prices are negotiated and accurate, delivery terms and payment terms are pre-negotiated. SIPR SIPR (SAP Intranet Purchase Requisition) an electronic requisitioning system designed to enable purchases to be made from external suppliers, SIPR is the first stage of the Purchasing Process and sits alongside Science Warehouse as a University requisitioning system. SIPR offers a functionality to enter free text and vendor selection to enable the requisitioning of items which are not available through Science Warehouse. A SIPR requisition may be processed into a SAP purchase order or a purchasing card transaction. Individuals who are identified as requiring access to the requisitioning systems will be given access after they have attended a training course.
Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS Goods and Services Equipment purchases (inc Capital & Lab equipment) Lab consumables Stationary Office Supplies Rental charges Consultancy fees Yearly Subscriptions (not for individuals) Conference registrations Hotel, Accommodation Travel (flights, car, van and coach hire, rail)
Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS Financial Regulations All employees of the University and individuals working on behalf of the University are bound to observe the University s Financial Regulations and Purchasing Procedures http://www.leeds.ac.uk/finance/policies/procurement/index.htm http://purchasing.leeds.ac.uk/ Quick Do s and Don ts: Ensure that your supervisor has knowledge and approval of your requirement Raise requisitions with good, relevant detail Avoid retrospective orders, plan your requirements Purchase from contracted vendors wherever possible Observe the expenditure thresholds and obtain quotations as required Avoid pre-payments (payment before shipping) Confirm receipt of delivered goods, or notify of damaged goods Plan your requirements, allow time for processing in a large organisation
Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS
Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS Recommended Additional Training An Introduction to University Financial Regulations and Purchasing Procedures. This particular course is suitable for budget holders and authorised purchasers. It aims to acquaint the relevant staff with the information and equip them with the skills required to enable them to follow the correct procedures and make informed purchasing decisions. Sustainable Procurement This particular course is suitable for anyone who is involved in the decision-making process for procuring goods or services for the University. This includes end users/decision makers, procurement staff (all levels) and faculty/service finance staff. It aims to inform staff about various initiatives within the University concerning sustainability and University procurement. Good Receipting Mandatory training for all individuals who will undertake the SAP goods receipt role, training provided by the Purchasing Office.
Satellite 1 Purchasing Office Faculty of Engineering Faculty of Environment Faculty of MaPS Thank you Questions?
