School Assessment Coordinator Training for PSSA and Keystone Exams
This training session prepares test administrators and all involved with PSSA and Keystone Exams for paper/pencil administration, covering topics such as responsibilities, test security, procedures, and qualifications. Attendees include test administrators, proctors, student teachers, and staff members with access to secure materials.
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Presentation Transcript
School Assessment Coordinator Training Session for Test Administrators and All Involved with PSSA and Keystone Exams Paper/Pencil Administration Enter the Date Presentation is Given 1
Disclaimer Since this document contains the PDE logo, please adhere to the following guidelines as you use this document: You may edit the slides on pages 1, 12, 13, 18, 20, 22, 24, 25, and 27. These slides contain information specific to your LEA. If you are only administering the PSSA assessments, you may delete the slides for the Keystone Exams, and vice-versa. The content of other slides should not be edited. You may edit the order of the slides. 2
Who Needs to Attend this Training Session? 3
Who Needs This Training? Test Administrators Proctors Student teachers employed by the LEA serving as TAs or Proctors Student teachers not employed by the LEA who will observe Therapeutic Support Staff (TSS) who will observe Personal Care Attendants (PCAs) who will observe Administrative, custodial staff, and any other employees with access to secure materials, including keys 4
Agenda 5
Agenda Page 1 Acronyms School Assessment Schedule Changes for 2024 2025 Distribution and Collection of Secure Materials Testing Locations Attendance Procedures Extended Time and Restroom Procedures Emergency Procedures 6
Agenda Page 2 Qualifications for Test Administrators/Proctors Responsibilities of Test Administrators/Proctors Test Security Certifications PSTAT Administration Preparation Paper Administration Directions for Administration Testing Environment 7
Agenda Page 3 Classroom and Hallway Displays Student Participation Accommodations Electronic Devices Calculators Ancillary Materials Contact Information/Mission 8
Acronyms 9
Frequently Used Acronyms PDE Pennsylvania Department of Education DAC District Assessment Coordinator SAC School Assessment Coordinator TA Test Administrator HAC Handbook for Assessment Coordinators DFA Directions for Administration Paper Online DRC Data Recognition Corporation PSTAT Pennsylvania State Test Administration Training 10
School Assessment Schedule: PSSA Enter your PSSA testing dates, including make up dates, for: ELA Mathematics Science 12
School Assessment Schedule: Keystone Exams Enter your Keystone Exam testing dates, including make up dates, for: Algebra I Biology Literature 13
Changes for 2024-2025: Grade 5 Science PSSA Science Assessments will be administered to students enrolled in Grade 5 and Grade 8. All students enrolled in Grade 5 and Grade 8 are required to participate. Students enrolled in Grade 4 will not take the PSSA Science Assessment. Science, Technology & Engineering, and Environmental Literacy & Sustainability (STEELS) Standards have been adopted. STEELS Standards 15
Changes for 2024-2025: Updated Accommodations Documents The following have been updated and are posted on the PDE website: Accommodations Webpage Accommodations PowerPoint Accommodations Webinar Link Accommodations Guidelines Accommodations Guidelines for English Learners Read Aloud and Scribing Guidelines Mixed Mode Guidelines Supplemental Guidelines for ASL in VSL Unique Accommodations Assurance Confidentiality Agreement Form 16
Distribution and Collection of Secure Materials 17
Distribution and Collection of Secure Materials Enter procedures for distribution and collection of secure testing materials. SACs should have TAs count secure test materials prior to signing the sign out/sign in sheet when distributing secure test materials and when collecting secure test materials. Test security and accounting of materials are of utmost importance. 18
Testing Locations Enter testing locations 20
Attendance Procedures Enter attendance procedures 22
Extended Time and Restroom Procedures 23
Extended Time Procedures Enter extended time procedures. Students should receive the time needed to complete the assessment. TAs should collect and transport all testing materials. TAs should escort students to the designated location. TAs who are supervising extended time location should maintain a record of students and a seating chart. 24
Restroom Procedures Enter restroom procedures. Proctors or hallway monitors should escort students to the restroom one at a time to prevent students from discussing test material. Students should close their test booklet(s) and place the closed booklet(s) on their desk or hand the closed booklet to the TA. The TA may return the booklet(s) when the student returns from the restroom. 25
Emergency Procedures Enter emergency procedures. TAs should secure the testing materials and lock the classroom as they leave. TAs, proctors or hallway monitors should escort students to the designated area and take attendance. Do not allow students to discuss test material. 27
Qualifications for Test Administrators Employed or contracted directly or indirectly including student teachers who are employed by the LEA. Student teachers not employed by LEA may observe if they attend SAC training and complete the PSTAT. Completes PSTAT modules annually. Trained by SAC annually. Not forbidden from serving as a TA/Proctor by PDE. TSS and PCA may not serve as TA/Proctor. 29
Responsibilities of TAs 1 Sign the sign out/sign in sheet when receiving and returning secure materials. Ensure students with the same form of the test are not sitting next to one another. The form number is found on the test booklet and answer booklet or combined test/answer booklet. Assign students to seats based upon form number. Ensure students are seated so they cannot view another student s work. Maintain a seating chart and return to SAC. 31
Responsibilities of TAs 2 Record information from the DFA on the board including question numbers to answer. Have students place backpacks along the perimeter of the room. Actively monitor during the test sessions. TAs/Proctors should not use electronic devices, plan lessons or grade student work while students are testing. The responsibility of the TA/Proctor is to monitor and only to monitor the test session. 32
Responsibilities of TAs 3 Encourage students to demonstrate what they know. Students should answer all questions. Partial credit is awarded on open ended items. Responses for open ended items should be limited to space provided. 33
Test Security and Certifications 34
Test Security TAs should report any test security violation suspicions to the SAC immediately. If the TA believes the SAC or DAC is involved, the TA should contact PDE immediately via ra-edirregularities@pa.gov. DACs or SACs should report test security violations or suspicions immediately via ra-edirregularities@pa.gov. Consult the HAC for security examples. Review the Handbook for Secure Test Administration. Complete required PSTAT Trainings. 35
Test Security Certifications 1 PSSA One covers all content areas: ELA, mathematics, science. Keystone One covers all content areas: Algebra I, Biology, Literature Each administration (winter, spring, summer) requires signed certificates. TAs/Proctors of PSSA and Keystone Exams sign one for PSSA and one for Keystone exams. Certificates are located in the Appendix of the DFA, may be removed from the DFA, signed and returned to SAC. 36
Test Security Certifications 2 SAC will report anyone who refuses to sign the Test Security Certificate to the Chief School Administrator, and to PDE via ra- edirregularities@pa.gov and also to Mr. Jay Gift rgift@pa.gov. 37
PSTAT 38
PSTAT Requirements TAs, proctors, TSS, PCAs, and student teachers employed by the LEA must complete the TA modules annually and provide an electronic or paper copy of PSTAT certificate to SAC. Student teachers observing testing rooms also complete the PSTAT. www.pstattraining.net 39
Administration Preparation Prior to test administration, TAs/Proctors must: Attend in person training by SAC. Read the DFA(s) for paper/pencil administration. Read Handbook for Secure Test Administration. Complete PSTAT for TAs and Proctors. Provide copy of PSTAT certificate (electronic or paper) to SAC. Receive a list of students with accommodations and become familiar with the accommodations for students in their testing rooms. 41
Answer Booklets: Labels All booklets must have a label. Unused answer have a preprinted label indicating they were not used. Student precode label use if all information is correct; students do not bubble any information. District/School label use when Precode label is not correct or was not received by school. If student needs to retest. SAC or TA will enter and bubble student s information on the answer booklet or combined test/answer booklet exactly as it appears in PIMS. 43
Answer Booklets: Demographic Information Complete items 1-3 in answer booklet or combined test/answer booklet only if using district/school label. Consult HAC 44
Answer Booklets: Accommodations Complete items 4-7 in answer booklet or combined test/answer booklets for any student receiving Accommodations. Consult HAC. 45
Answer Booklets: TA Initials SAC, SAC s designee, or TA must bubble TA s initials on back page. Complete this prior to assessment. If there are multiple TAs Bubble the lead TA s initials Bubble the Multiple Administrator field Consult HAC. 46
Display Assessment Information On testing days, TAs should prominently display the required information from the Display Exam Information section of the DFA. TAs should also display the statement to students about checking their work. 47
Directions for Administration Consult DFAs for specific directions which are read to students PSSA Separate paper/pencil DFAs for each content area Spanish DFAs for mathematics and science Keystone Exams Single paper/pencil DFA for all three content areas Spanish DFAs for Algebra I and Biology 49
